Matters of Academic Unit Governance

  1. Structure and Organization of the College

    1. Administrative and Service Positions

      1. Dean

        1. Dean

          The Dean is the chief administrative officer of the College who reports directly to and is accountable to the Provost and Senior Vice President for Academic Affairs (hereinafter the “Provost’).  The Dean is responsible for recording, maintaining, and implementing the policies and procedures stated in this Handbook through regular consultation with the tenured and tenure-track faculty (hereinafter the “Faculty”) and the College’s various committees.  The Dean is appointed by the Provost in consultation with the Search Committee and the Faculty of the College.  Procedures for conducting the selection and review processes of the Dean are included in the University Policy Register.

        2. Qualifications

          The Dean is a nationally or internationally recognized educator, scholar, and Professional with license or certification in the field of expertise who has achieved the rank of Professor, or its equivalent.  The Dean shall have administrative and development experience in higher education.

        3. Responsibilities

          The Dean's duties and responsibilities shall include, but are not limited to, the following:

          1. Administers University and College policies.
          2. Is responsible for the effective operation of the College.
          3. Establishes and Chairs the College Executive Council (CEC) of Associate/Assistant Deans, Coordinators, Directors, and others, as appropriate.
          4. Consults with and Chairs the College Advisory Committee (CAC).
          5. Communicates with the Faculty and students and other stakeholders in the College. 
          6. Establishes the College Advisory Board (CAB) composed of external stakeholders. 
          7. Supports faculty scholarship.
          8. Provides leadership and support in development of curricula and programs. 
          9. Initiates and implements short-range and long-range planning for the College in consultation with the CAC, CEC, CAB and the College’s various stakeholders. 
          10. Assigns and assesses teaching peer review in support of the College’s reappointment, tenure and promotion processes.
          11. Calls a meeting of College faculty at least once a semester.
          12. Is thoroughly knowledgeable and conversant with each program area of the College; 
          13. Prepares reports for the Faculty, the administration and the profession which indicate the progress of the College. 
          14. Represents the College at the Council of Academic Deans, Educational Policies Council, Faculty Senate, Graduate Council, and on various standing and ad hoc University committees.
          15. Administers the College budget in consultation with the CAC and CEC.
          16. Recruits and hires Faculty in accordance with University policy and the standards of scholarship as set forth in Chapter V of this Handbook.
          17. Recruits and hires NTT and part-time faculty in accordance with University policies and in consultation with the Associate/Assistant Dean(s) of Program(s).
          18. Recruits and hires competent staff in accordance with University policy.
          19. Evaluates the performance of Dean’s office staff. 
          20. Seeks to expand funding for the College.
          21. Directs recruitment efforts of a highly-qualified and diverse student body.  
          22. Establishes and maintains relationships with professional organizations, academic associations, institutes and appropriate accrediting bodies. 
          23. Fosters alumni support, professional collaborations and partnerships. 
          24. Is responsible for representation of the College at meetings (e.g., professional, academic, administrative).
          25. Develops and expands public interest in support of the College's mission, academic programs, outreach and research initiatives.
          26. Other duties as assigned by the Provost.
      2. Administrative Appointments

        The Dean may appoint an Associate Dean, Associate/Assistant Dean(s) for Program(s), Assistant(s) to the Dean, and Directors in the College after consultation with the Provost and the CAC.  Such person(s) shall report to the Dean and shall perform the duties described in this handbook and assigned by the Dean.

        Qualifications 
        To be eligible for an administrative appointment in the College, Faculty members must be tenured.

        1. Associate Dean

          The Associate Dean reports to the Dean.  The Dean may appoint a senior, tenured Faculty member to be the Associate Dean, after consultation with the CAC.  Associate Dean holds a full-time administrative appointment for the duration of the assignment. 
          The Associate Dean may act as the Dean’s designate and chairs the CCC The Associate Dean chairs the Student Academic Complaint Committee (SACC), and has responsibility for the following functions:

          1. Represents the Dean as requested on various University committees, councils, advisories (e.g., Admissions Advisory, Scholarship Advisory, Registrar’s Advisory, Shared Services Advisory).
          2. Represents the College at the Assistant and Associate Deans Council.
          3. Oversees, with the College’s Associate/Assistant Dean(s) for Program(s) or Undergraduate Program Coordinators, the implementation of University and College recruitment programs.
          4. Oversees, with the College’s Associate/Assistant Dean(s) for Program(s), the security of student records, grading standards and processes. 
          5. Assists the Associate/Assistant Dean(s) for Program(s) in implementing University initiatives including the Academic Quality Improvement Project (AQIP) and internal program assessment.
          6. Assists the Associate/Assistant Dean(s) for Program(s) in implementing diversity recruitment goals and standards.  
          7. Aids in the development of College or program recruitment materials, as requested.
          8. Assists the College Advancement Officer with the development of public relations activities, newsletters, and alumni events. 
          9. Assists the Dean in monitoring the budgets of the College, scholarships, and awards.
          10. Represents the College at meetings, as designated by the Dean.
          11. Promotes the lecture series, exhibitions, external reviews, student   organizations, and internships.
          12. Other duties as assigned by the Dean.
        2. Associate/Assistant Dean(s) for Program(s)

          The Associate/Assistant Deans for Programs report to the Dean.  The Dean may appoint Associate/Assistant Deans for Programs after consultation with the CAC and approval of the Provost.  Associate/Assistant Deans for Programs hold full-time administrative appointments for the duration of the assignment.  The Associate/Assistant Dean(s) for Program(s) shall chair the appropriate Program Committee (PC) and have responsibility for the following functions:

          1. Is a member of the CEC.
          2. Represents the academic program at the Chairs and Directors Councils.
          3. Calls a meeting for program Faculty at least twice a semester.
          4. Establishes and chairs the appropriate Program Advisory Board(s).
          5. Is responsible for the recruitment and admission of students within their respective programs.
          6. Is responsible for credit transfer evaluation in consultation with Faculty of the appropriate program areas.
          7. Oversees the promotion and advancement of the program(s) for which he/she has oversight.
          8. Assists the Dean in monitoring the budgets of the programs, scholarships, and awards
          9. Is responsible for course scheduling and teaching assignment for Faculty, NTT, and part-time faculty with Dean’s approval.
          10. Is responsible for academic and professional advising of students.
          11. Is responsible for curriculum development and oversight.
          12. Ensures that the College’s Program Assessment and Review procedures are followed and that feedback is incorporated into each program curricula.
          13. Is responsible for accreditation preparation and visitation including annual reports.
          14. Consults annually with each Faculty member to identify and establish objectives for that Faculty member's development during the following year.
          15. Is responsible for annual review of staff, as designated by the Dean.
          16. Other duties as assigned by the Dean.
        3. Assistant to the Dean

          The Dean may appoint an Assistant to the Dean after consultation with the Provost and the CAC.  The Assistant to the Dean shall report to the Dean and shall perform the duties assigned by the Dean for the duration of the assignment. If the Assistant to the Dean’s administrative responsibilities make up a part-time position less than 50% of the Faculty member’s load, the Assistant to the Dean will remain within the CBA in a Faculty position for the duration of the assignment.  If the Assistant to the Dean’s administrative responsibilities make up 50% or more of the Faculty member’s load, the Assistant to the Dean will hold a full-time administrative appointment for the duration of the assignment.

        4. Director of the Cleveland Urban Design Collaborative

          The CUDC Director is appointed by the Dean with the approval of the Provost.  The Director reports to the Dean on all administrative matters and reports to the appropriate Associate/Assistant Dean for Program(s) on academic matters, as designated by the Dean.    The Director provides leadership of the CUDC and coordinates with the Associate/Assistant Dean and the Graduate Coordinator on the CUDC’s graduate teaching activities.  The Director reports to the Dean regarding all administrative and budgetary issues.  In all curricular matters and academic staffing, the Director coordinates with the Associate/Assistant Dean.

          This position may be offered as an administrative position without tenure or as a Faculty position at the discretion of the Dean in consultation with the CAC and the approval of the Provost.  If the Director’s administrative responsibilities make up less than 50% of his/her duties, the Director will be appointed as a Faculty member.  If the Director’s administrative responsibilities make up     50% or more of his/her duties, the Director will be appointed to a full-time administrative position with which tenure, tenure eligibility and/or academic rank may be offered.

          1. Director's Administrative Duties

            The CUDC Director shall have responsibility for the following administrative functions:

            1. Encourages and supports the College in the development of outreach programs. 
            2. Promotes and engages in grant and funding development.
            3. Oversees and manages CUDC staff, services and programs.
            4. Administers the budget of the CUDC which is prepared in consultation with the Dean and subject to approval by the Provost and the Vice President for Administration.
            5. Reviews all contracts for community design and other research and public outreach services.
            6. Oversees and administers the recruitment of CUDC staff and consultants in consultation with the Dean 
            7. Establishes and chairs the CUDC Advisory Board.
            8. Promotes public awareness of the CUDC and its various activities.
            9. Other duties as assigned by the Dean.
          2. Director's Academic Duties

            The CUDC Director shall have the following academic responsibilities:

            1. Teaches, if teaching may be part of the Director’s initial appointment.
            2. Is a member of the Graduate Studies Committee and the CEC.
            3. Supports student recruitment efforts for the Graduate Program in Urban Design.
            4. Coordinates with the Graduate Coordinator in maintaining the Urban Design academic programs at the CUDC.
            5. Other duties as assigned by the Dean.
        5. Graduate Coordinator(s)

          Graduate Coordinator(s) report to the Associate/Assistant Dean(s) for Program(s).   The Associate/Assistant Dean, in consultation with the CAC and the Graduate Committee and the approval of the Dean, shall appoint a tenured, graduate Faculty member as coordinator of graduate programs.  In order to assure continuity, the coordinator is appointed for a minimum of two (2) years.  At the discretion of the Dean, the Faculty member who is appointed as Graduate Coordinator may be assigned a workload equivalent which is less than 50% of the Faculty member’s workload per semester for the duration of the assignment.  The Graduate Coordinator chairs the Graduate Studies Committee (GSC) and has responsibility for the following functions:

          1. Provides leadership for existing and new graduate programs. 
          2. Is responsible for promotion, recruitment and admissions to the graduate programs.
          3. Assists the Associate/Assistant Dean(s) for Program(s) with course scheduling and curriculum development.
          4. Coordinates with the Director of the CUDC in maintaining the CUDC’s academic coursework.
          5. Assigns graduate assistant positions in coordination with the Associate/Assistant Dean(s) for Program(s), Program Coordinators and in consultation with Faculty.
          6. Is responsible for academic and professional advising for graduate students.
          7. Is a member of the CEC.
          8. Is a member of the International Studies Committee.
          9. Represents the College on the Graduate Studies Academic Council (GSAC). 
          10. Implements College/program assessment and review procedures (AQIP) in consultation with Associate Dean.
          11. Assists the Associate Dean in accreditation
          12. Develops University reports related to the graduate programs.
          13. Other duties assigned by the Dean or Associate/Assistant Dean(s).
        6. Program Coordinator(s)

          Program Coordinators report to the Associate/Assistant Dean(s) for Program(s) and as designated by the Dean.  The Dean appoints Program Coordinators in consultation with the Associate/Assistant Dean(s) and the CAC to oversee the operations of a specific program’s curriculum.  At the discretion of the Dean, a Program Coordinator may be assigned a workload equivalent which is less than 50% of the Faculty member’s workload per semester for the duration of the assignment.

          1. Program Coordinators may be appointed for the following programs:
            1. Architectural Studies
            2. Graduate Program in Urban Design
          2. Program Coordinators have the following duties:
            1. Promotes and oversees the recruitment and admission process for the program.
            2. Provides academic, professional or career advising for students within the program.
            3. Assists the Associate/Assistant Dean(s) for Program(s) in course scheduling and staffing.
            4. Informs Faculty of course requirements, exam dates, grading policies, and other relevant program, College and University policies.
            5. Other duties as assigned by the Dean or the Associate/Assistant Dean(s).
        7. International Studies Coordinator

          The International Studies Coordinator reports to the Dean.  The Dean appoints an International Studies Coordinator after consultation with the Associate/Assistant Dean(s) for Program(s) and the CAC.  The Coordinator is appointed for at least a two–year term.  At the discretion of the Dean, the Faculty member who is appointed as Coordinator may be assigned a workload equivalent which is less than 50% of the Faculty member’s load per semester for the duration of the assignment.  The Coordinator shall chair the International Studies Committee and have responsibility for the following functions:

          1. Oversees the admission procedures and orientation for all College study abroad programs.
          2. Develops and reports budgets for undergraduate and graduate international programs to the Dean, the CEC, and the Office of International Affairs.
          3. Works closely with the Associate/Assistant Deans and coordinators of all College programs which participate in study abroad programs.
          4. Is responsible for implementation of international curricula in collaboration with the Associate/Assistant Dean(s) for Program(s).
          5. Oversees and implements course scheduling and staffing in consultation with Program Coordinators and the Office of International Affairs.
          6. Supports the development of collaborative relationships with on- and off-campus programs.
          7. Reports to the CCC on international curricula.
          8. Is a member of the CEC.
          9. Is a member of the GSC.
          10. Is responsible for overseeing the return of all student work to the Kent campus.
          11. Assigns and coordinates Faculty reviewers for the College’s international undergraduate and graduate studios.
          12. Other duties as assigned by the Dean and the Associate/Assistant Dean(s).
        8. Research Coordinator

          The research Coordinator reports to the Dean. The Dean may appoint a Research Coordinator from the graduate faculty, after consultation with the CAC.  The Coordinator is appointed for at least a two-year term.  At the discretion of the Dean, the Faculty member who serves as Coordinator may be assigned a workload equivalent of up to 25% of the Faculty member’s workload per semester for the duration of the assignment.  The Research Coordinator shall chair the Research Committee (RC) and have responsibility for the following functions:

          1. Teaches in the graduate program. 
          2. Provides support for Faculty research endeavors.
          3. Facilitates access to funded and non-funded research opportunities.
          4. Suggests curricula proposals supporting the research mission of the College.
          5. Fosters student research initiatives.
          6. Reviews and recommends research facilities and technologies.
          7. Acts as a liaison between the College and external funding organizations and industries.
          8. Acts as a liaison between the College and University research offices.
          9. Other duties as assigned by the Dean.
        9. Design Studio Coordinator

          Each year, the Associate/Assistant Dean(s) for Program(s) shall appoint a Faculty member who will be in charge of the overall performance of the design studio for each of the year levels. Normally, the term for a Design Studio Coordinator is for one (1) year, but the appointment may be extended at the discretion of the Associate Dean, with the approval of the Dean.  At the discretion of the Dean, a Design Studio Coordinator may receive a one (1) credit hour workload equivalent per semester for the duration of the assignment.

          1. The Design Studio Coordinator’s duties include the following
            1. Convenes regular meetings with teaching assistants prior to each class session and with Faculty, as required, to maintain consistency within the studio.
            2. Oversees the preparation of the Studio course syllabus in accordance with accreditation teaching criteria and guidelines.
            3. Is responsible for planning reviews and speakers, and selecting readings and texts, or related duties.
            4. Monitors teaching performance within the Studios.
            5. Is responsible for collection, documentation and storage of projects for accreditation purposes.
            6. Aids the Associate Dean on outcome assessments for AQIP.
            7. Works with other course instructors and year level Design Studio Coordinators to coordinate exams and project due dates prior to the beginning of each semester.
            8. Other duties as assigned by the Dean and Associate/Assistant Dean(s).
        10. Urban Design Professional(s)

          Urban Design Professionals are appointed by the CUDC director with the approval of the Dean and report to the CUDC director.  Duties may include professional urban design services, research, and revenue generating activities.  Urban Design Professionals may teach and serve on reviews.

        11. Non-Academic Staff

          The College's non-academic staff includes all classified and unclassified staff positions including but not limited to the Dean’s Administrative Assistant and secretarial staff.  Each position has specific duties as defined in the applicable position description and duties as assigned by the Dean and/or the Dean’s designee(s).

        12. Graduate Assistant(s)

          The Graduate Coordinator makes merit-based appointments for full-time graduate students each year with the approval of the Associate/Assistant Dean for Program(s), the Graduate Committee and the Faculty member or administrative staff member who will oversee the Graduate Assistant’s assignment.  Graduate Assistants are assigned to assist in one of three areas:  Teaching, Research, and Administration.  The Graduate Assistant’s semester workload will comply with the standards established by Research and Graduate Studies (RAGS).  The Graduate Coordinator will provide the duties and terms of each Graduate Assistant appointment in the Letter of Appointment.

    2. College Committees

      All College committees are advisory to the Dean.  The membership, structure, and function of some of the College's committees are governed by University, Administrative and Operational Policies and the CBA.  
      The Dean may establish ad hoc committees in consultation with the CAC.  The Dean, when making appointments to College committees, will be mindful of the diversity of disciplines within the College and will consider the expertise and interests necessary for the effective functioning of specific committees.

      Committee Attendance Policy
      Faculty appointed or elected to College and University committees shall make every effort to attend all committee meetings.  In the event of illness or another reason for missing a meeting, the Faculty member will notify the committee chair in advance.  

      1. The College Advisory Committee (CAC)

        The CAC is structured and operates as described in the CBA.  The CAC is elected by the Faculty of the College.

        CAC terms are for one (1) year.  Elections are conducted at the end of the Spring Semester and the CAC members shall serve beginning with the Fall Semester through the following summer. The CAC shall include five (5) Faculty members. With four (4) or more NTT Faculty in the College, the CAC shall have an additional one (1) voting NTT representative. The NTT representative will be elected by a vote of Faculty and NTT faculty.

        The CAC is convened and chaired at least twice per semester by the Dean who, in consultation with the CAC, sets the agenda for its meetings.  CAC members may request that items be added to the agenda.  Additional meetings of the CAC may be called by the Dean, as needed, or upon a request by at least one-half of the members of the CAC.

      2. The College Curriculum Committee (CCC)

        The CCC shall act as an advisory and recommendatory committee to the Dean on all curricular matters and course offerings in the College. The CCC includes four (4) voting Faculty members elected by and from the Faculty of the College.  Members should be elected by the Faculty and include a representative of each program (Architecture, Interior Design, and Architectural Studies). The Dean shall assign additional members if programs are not represented in the CAC.  The Associate Dean, or the Dean’s designee, shall serve as a non-voting chair of the CCC. The CCC, in consultation with the Associate/Assistant Dean(s) for Program(s) coordinates, reviews and makes decisions on student appeals regarding course substitutions.

      3. The College Executive Committee (CEC)

        The College Executive Committee is chaired by the Dean and composed of the Associate Dean, the Associate/Assistant Dean(s) for Program(s), the Graduate Program Coordinator, CUDC Director, and International Studies Program Coordinator. The Committee advises the Dean on budget, policies, and executive matters.

      4. The Graduate Studies Committee (GSC)

        The GSC shall consist of at least five (5) voting graduate faculty members plus one (1) non-voting graduate student representative.  Members are appointed by the Dean in the Fall semester for two-year, staggered terms which commence at the beginning of the subsequent Fall semester.  A Faculty member from each graduate degree program should be appointed to the committee.  The committee will also include the International Studies Coordinator, the Associate/Assistant Dean(s) for Program(s) and the Director of the CUDC.

        1. GSC Responsibilities

          1. Advises the Graduate Coordinator on matters relating to the administration of the College’s graduate programs.
          2. Reviews and recommends candidates for graduate study and makes recommendations to the Graduate Coordinator. 
          3. Reviews and recommends candidates for tuition waivers and assistantships.
          4. Develops and reviews new proposals for the graduate curricula and programs and works with the CCC to implement the new or revised curricula.
          5. Reviews credentials of Faculty members for appointment to graduate faculty status.
          6. Assists the Graduate Coordinator in writing and updating the Graduate Student Handbook.
      5. Ad Hoc and Standing Committees

        University policy governs the College’s ad hoc Reappointment, Tenure and Promotion Committee.  The Dean may establish, change, and appoint the membership of additional ad hoc or standing committees as required by the needs of the College. In establishing these committees, naming members and designating a committee chair, the Dean shall consult with the CAC.  Such additional committees may include, but are not limited to:

        1. Technology Committee
        2. Lecture Committee
        3. Library Committee
        4. Research Committee
  2. Faculty Grievance and Appeal Procedure

    1. Informal Procedure

      Any Faculty member who believes that he/she may have a grievance is strongly encouraged, before initiating a formal grievance or appeal, to talk with the Associate Dean who is responsible for overseeing the Faculty member’s program or the Dean about any issue(s) of concern.  The Dean may seek the advice and recommendation of individual Faculty members or Faculty groups in seeking informal resolution of a dispute or complaint.
       
      The College seeks to resolve all disputes informally, whenever possible, before the filing of a formal grievance.  A key to successful resolution of disputes is open communication.  The Dean shall make a reasonable effort to meet with the parties involved and reach an equitable resolution of the grievance in an informal manner.

    2. Formal Procedure

      If no resolution has been achieved through informal procedures, then formal procedures may be initiated.  Formal procedures for addressing grievances affecting the terms and conditions of employment of Faculty are described in the applicable CBA. Disputes involving substantive academic judgments are subject to a separate academic appeals process described in the applicable CBA.

  3. Handbook Modification, Amendment and Revision

    The implementation, modification, amendment and revision of this Handbook are governed by the applicable CBA.  The Dean and the College Faculty will review and update this Handbook, as needed, but this review shall take place at least every three (3) years.

    Suggestions for modifications or amendments to the Handbook may be initiated at any time by the Dean or by any Faculty member.  Revisions may be initiated by an ad hoc Handbook Committee appointed by the Dean. The Handbook shall be developed by the CAC and the Dean and shall be subject to final approval by the Provost.  

    When a proposed modification or amendment involves a substantial change in College policy or practice the Dean shall engage in a discussion with a quorum of the Faculty in the College.  

    All modifications, amendments and revisions of the Handbook require the approval of the Dean and the Provost.  In reviewing this Handbook, the Provost may request revisions before lending final approval.  If these revisions are not adopted by the College, the Provost shall consult the Provost’s Advisory Council (PAC) with regard to the provision(s) in dispute before making a final determination and certifying final approval of the Handbook.  Further, the Dean may direct that the Handbook be modified, amended or revised to reflect changes in College or University policy.