Section I. Matters of College Governance and Related Procedures | College of Nursing Faculty Handbook | Kent State University

Section I. Matters of College Governance and Related Procedures

This Handbook of the College of Nursing (hereinafter the “Handbook”) contains the operational policies and procedures for the College of Nursing (hereinafter the “CON”). The policies and procedures contained in this Handbook shall not conflict with any university, administrative or operational policy of Kent State University as published in the University Policy Register and elsewhere, any applicable Collective Bargaining Agreement, or any federal, state and local law.

Handbook Modification, Amendment and Revision

The implementation, modification, amendment and revision of this Handbook are governed by the applicable Collective Bargaining Agreement. The College Advisory Council (CAC) will review and update this Handbook, as needed, but at least every three (3) years. Suggestions for modifications or amendments to the Handbook may be initiated at any time by the dean or by any CAC Faculty member. Proposed modifications or amendments are subject to discussion, revision, and recommendation by the CAC. All modifications, amendments and revisions of the Handbook require the approval of the dean and the provost. In reviewing this Handbook the provost may request revisions before final approval. If these revisions are not adopted by the CON, the provost shall consult the Provost’s Advisory Council (PAC) with regard to the provision(s) in dispute before making a final determination and certifying final approval of the Handbook. Further, the dean may direct that the Handbook be modified, amended or revised to reflect changes in CON or university policy.

CON Faculty and Committees

The faculty body of the CON consists of all tenured/tenure track (T/TT) and full-time non-tenure track (FTNTT) faculty members. The faculty body shall meet a minimum of once monthly during the academic year. The faculty meeting shall be chaired by the dean or the dean’s designee.

All CON committees are advisory and recommendatory to the dean. The membership, structure, and function of the following CON committees are governed by university, administrative and operational policies and applicable Collective Bargaining Agreement(s) (CBA). Faculty and CON committee meetings shall be conducted according to Robert’s Rules of Order. Votes shall be conducted by voice vote or, if requested by any member of the committee, by ballot vote. Committees electing to conduct business in executive session shall follow procedures outlined in the Ohio Revised Code Section 121.22.G. and the Ohio Attorney General’s “Yellow Book,” www.ohioattorneygeneral.gov/YellowBook.

  1. CON Advisory Committee (CAC)
  2. Ad Hoc Reappointment, Tenure and Promotion Committee (RTP)
  3. Baccalaureate Curriculum Committee  (BCC)
  4. Graduate Curriculum Committee (GCC)
  5. Student Academic Complaint Committee
  6. Ad Hoc Faculty Search Committee
  7. Ad Hoc Administrative Position Search Committee
  8. Graduate Faculty Committee
  9. Committees related to the Joint PhD in Nursing Program:
    1. Doctoral Faculty Council
    2. Admission, Progression and Graduation Committee
    3. Evaluation Committee
    4. PhD Curriculum Committee

In addition to these standing committees, the dean and/or T/TT Faculty may establish ad hoc committees in consultation with the CAC.

  1. College Advisory Committee (CAC)

    Purpose

    The purpose of the College Advisory Committee is to fulfill the requirements of the Collective Bargaining Agreement in relation to faculty participation in College governance and to advise the dean.

    Membership

    1. The membership shall consist of all Kent and Regional campus CON tenured/tenure-track Faculty members, and three Kent campus FTNTT faculty members who are elected by the FTNTT faculty.
    2. Three FTNTT representatives will be elected for two-year terms from the FTNTT faculty. One member should be from a Regional Campus. One member shall be elected in the odd years and two members elected in the even years.
    3. The dean shall be an ex-officio non-voting member and, in accord with the Collective Bargaining Agreement, shall serve as presiding chairperson.

    Responsibilities

    1. Elect a convener from the T/TT faculty at the first meeting of the academic year to:
      1. Preside at meetings in the absence of the dean;
      2. Consult with the dean in preparation and distribution of agenda;
      3. Distribute minutes to CON faculty in a timely fashion as mandated by the CBA; and
      4. Prepare and submit a summary report of Committee’s actions during the academic year prior to the start of the next academic year.
    2. Act as an advisory and recommendatory body to the dean on academic budget, personnel and other matters as described by the CBA, including, but not limited to:
      1. issues concerning reappointment, tenure, promotion and dismissal of T/TT and FTNTT faculty;
      2. appointment of new faculty, including issues of rank and salary parameters;
      3. performance reviews of FTNTT faculty;
      4. allocation or re-allocation of faculty and academic staff positions including new and vacant positions;
      5. program development, restructuring, and/or discontinuance;
      6. establishment or modification of course and/or section enrollment caps;
      7. requests and recommendations relating to faculty salary increases and other salary adjustments, when and if applicable;
      8. unit-level planning and budget priorities, including review of requests for new funding and allocation of discretionary resources;
      9. selection and structure of committees, including search committees;
      10. issues related to teaching assignments and class schedules including appropriate application of workload equivalencies;
      11. Faculty professional improvement, research and other leaves;
      12. procedures for the establishment, review and revision of the academic unit’s section of the Faculty Handbook;
      13. issues related to the advising and retention of students;
      14. adherence to instructional standards; and
      15. fulfillment of class and other duties of T/TT and FTNTT faculty members.
    3. Discharge all responsibilities attributed to independent school/college advisory committees in the Collective Bargaining Agreement.
    4. Elect a representative from the group to the Provost Advisory Committee.
    5. Appoint ad hoc committees of the faculty for assistance in carrying out its functions when necessary.
    6. Review and revise the Faculty Handbook in accordance with procedures specified in the CBA.
    7. Elect/appoint T/TT faculty members to College of Nursing Committees, and receive recommendations for FTNTT committee membership from CAC FTNTT representatives. All interested FTNTT will be placed on a FTNTT ballot.
    8. Maintain a record of faculty committee membership and terms of office.

    Meetings

    1. Meet 2 times/month during the academic year.
    2. A quorum, a simple majority of voting members (the majority of whom are T/TT faculty), is required for conducting committee business.
    3. Passage of a motion requires an affirmative vote of a simple majority of the members present and voting.
  2. Ad Hoc Reappointment Tenure and Promotion Committee

    Membership

    The ad hoc Reappointment, Tenure and Promotion Committee (RTP) consists of all tenured members of the Faculty. The dean of the CON serves as the non-voting chairperson of this committee.

    Responsibilities

    1. Evaluate and vote on candidates for reappointment, tenure, and promotion based on CON and university criteria. This responsibility of the committee shall be in accordance with university policies for tenure  and or promotion.
    2. Makes recommendations for T/TT Faculty reappointment, tenure and promotion to the dean, following procedures specified annually by the associate provost.

    Meetings

    1. Meet as deemed necessary.
    2. A quorum, a simple majority of voting members, is required for conducting committee business.

    Passage of a motion requires an affirmative vote of a simple majority of the members present and voting.

  3. Baccalaureate Curriculum Committee (BCC)

    Membership

    Selection of faculty members for BCC is made annually by members of CAC using staggered 2-year appointments. Tenured/tenure track members are selected from CAC T/TT members. FTNTT members of BCC are selected from a list of volunteers solicited by the FTNTT members of CAC. In the case that there are more volunteers than seats available, FTNTT CAC members will conduct a vote among FTNTT faculty for final selection. BCC shall be comprised of a majority of T/TT faculty members.

    1. The membership shall consist of 9 members (at least 5 T/TT, with the remainder FTNTT). At least one member shall be from a Regional Campus. Five members will be selected in even years and four members in odd years.
    2. The dean and undergraduate assistant dean shall be ex-officio, nonvoting members.
    3. Two BSN students shall be elected from the student body for one year terms. Student representatives shall not have voting status and will be excused from meetings involving issues of student admission and progression.

    Responsibilities

    1. Lead faculty efforts in baccalaureate curriculum development, evaluation and revision.
    2. Ensure conformity of undergraduate curriculum with external and internal standards and benchmarks to ensure curricular integrity.
    3. Ensure coordination and articulation of academic standards for student admission and progression with university policies.
    4. Ensure Curriculum Policies and Procedures listed below are followed.
    5. Perform an annual review of the BSN Student handbook and revise/update sections related to baccalaureate curriculum and student admission and progression.
    6. Elect a member with full graduate faculty status to serve as faculty representative to the University Undergraduate Educational Policies Council (EPC).
    7. At the last BCC meeting of the academic year the committee shall elect a tenured Faculty member(s) as chairperson. Responsibilities of the chair shall be to:
      1. Chair BCC meetings;
      2. Collaborate with the assistant undergraduate dean in developing an agenda;
      3. Distribute agenda and minutes of all meetings to entire faculty;
      4. Work with faculty members or groups in developing curricular proposals;
      5. Communicate outcomes of curricular proposal votes to the assistant dean, undergraduate programs for CAC review;
      6. Ensure curricular processes are followed; and
      7. Prepare and submit a summary report (according to the report template) of Committee’s actions during the academic year prior to the start of the next academic year.

    Meetings

    1. Meet as scheduled during the academic year, generally 2 times/month.
    2. A quorum, a simple majority of voting members (the majority of whom are T/TT faculty), is required for conducting committee business.
    3. Passage of a motion requires an affirmative vote of a simple majority of the members present and voting.

    Meet once a semester during academic year with GCC to discuss matters that are relevant across programs.

  4. Graduate Curriculum Committee (GCC)

    Membership

    Selection of faculty members for GCC is made annually by members of CAC using staggered 2-year appointments. Tenured /tenure track members will be selected from CAC T/TT members. FTNTT members of GCC will be selected from a list of volunteers solicited by the FTNTT members of CAC. In the case that there are more volunteers than seats available, FTNTT CAC members will conduct a vote among FTNTT faculty for final selection.

    1. The membership shall consist of 9 faculty members, the majority of whom shall be T/TT. Five members will be selected in even years and four members in odd years.
    2. Members of the committee must have graduate faculty status.
    3. The dean, associate dean of graduate programs, DNP program director and PhD  program director shall be ex-officio, nonvoting members.
    4. One non-voting graduate student representative will be elected annually from the graduate student body for a one year term.

    Responsibilities

    1. Lead faculty efforts in MSN and DNP curriculum development, evaluation and revision.
    2. Review external and internal standards and benchmarks to ensure curricular integrity.
    3. Review and recommend criteria to the faculty for the admission, progression and transfer of students into the MSN and DNP programs of the CON.
    4. Ensure coordination and articulation of academic standards for curricular development and student admission and progression with university policies.
    5. Perform an annual review of the Graduate Student Handbook.
    6. At the last GCC meeting of the academic year the committee shall elect a tenured Faculty member(s) as chairperson for the successive year.

    Responsibilities of the chair shall be to:

    1. Chair GCC meetings;
    2. Collaborate with the associate graduate dean in developing an agenda;
    3. Distribute agenda and minutes of all meetings to entire faculty;
    4. Work with faculty members or groups in developing curricular proposals;
    5. Communicate outcomes of curricular proposal votes to associate graduate dean/dean for CAC review;
    6. Ensure curricular processes are followed; and
    7. Prepare and submit a summary report (according to the report template) of Committee’s actions during the academic year prior to the start of the next academic year.
    1. Elect a faculty member with full graduate faculty status to serve as faculty representative to the University Graduate Educational Policies Council (EPC).

    Meetings

    1. Meet as scheduled during the academic year, generally 2 times/month.
    2. A quorum, a simple majority of voting members (the majority of whom are T/TT faculty), is required for conducting committee business.
    3. Passage of a motion requires an affirmative vote of a simple majority of the voting members present and voting.
    4. Meet once a semester during academic year with BCC to discuss matters that are relevant across programs.

    Curriculum Policies and Procedures

    Curricular changes (e.g., adding or revising a course; changing a program or policy) may be proposed by any faculty member or group for consideration by the Baccalaureate, Graduate, or PhD Curriculum Committees. The faculty member or group should follow the procedures for course or program revision outlined on the University Educational Policies Council (EPC) website in developing the proposal. Prior to formally initiating a curriculum proposal, it is recommended that the faculty member or group discuss the plan with the appropriate assistant/associate dean, and with the chair of the appropriate curriculum committee. In developing a curricular proposal, the faculty member/faculty group should refer to the EPC Curriculum Guidelines for policies regarding allocation of credit hours, terminology related to prerequisites, etc. Also see Curriculum Services User Guide.

    After conferring with the appropriate assistant/associate dean and respective curriculum committee chair, the faculty member initiates the curriculum workflow process that includes all necessary components and descriptions as outlined in respective EPC Curriculum Guidelines and ensures it is routed to the curriculum committee chair. The curriculum committee chair places the proposal on the agenda for the next committee meeting for discussion and vote. The proposing faculty member/group should attend the meeting to explain the proposal and answer questions. If the vote is affirmative, the curriculum committee chair submits the recommendation to the dean for discussion at the next faculty meeting. Following faculty discussion, the proposal is presented for a vote to CAC. If the CAC vote is affirmative, the assistant/associate dean and/or dean considers the proposal for forwarding to EPC. The complete documentation for the proposal shall be distributed no later than two weeks prior to each meeting (curriculum committee, faculty meeting, CAC).

  5. Student Academic Complaint Committee

    Membership

    At the beginning of each academic year, the College Advisory Committee (CAC) shall appoint a student academic complaint committee consisting of faculty members and students as follows:

    1. Faculty Members:

    Four full-time faculty members will be nominated by the CAC. It is desirable that the majority be tenured. The faculty committee members will elect one of its members to serve as chairperson.

    1. Student Members:

    The chairperson shall solicit a minimum of two nominations for undergraduate student members from the Students for Professional Nursing (SPN) president. If two SPN members are unavailable to serve, other nominees will be recruited in consultation with the assistant dean, undergraduate programs. The chairperson shall solicit a minimum of two graduate student nominations from the associate dean, graduate programs. Nominees must be students in the nursing major in good standing. Names of nominees shall be forwarded to the chairperson on or before September fifteenth of each year. In the event no nominations are received, the chairperson shall solicit nominations of one to two undergraduate and one to two graduate students, who are nursing majors in good standing, to serve.

    Student nominations will be approved by the CAC. Students will serve on the complaint committee according to the program represented in the complaint, i.e., an undergraduate student for undergraduate courses and a graduate student for graduate courses. More than one student member from each program is desirable so that students can alternate service to accommodate scheduling.

    Responsibilities

    1. Adhere to published guidelines and timelines in considering and making recommendations to the CON academic officer regarding the student complaint as outlined in the University Policy Register 3342-4-02.3, Administrative Policy and Procedure for Student Academic Complaints. For undergraduate complaints the recommendation is made to the assistant dean, undergraduate programs; for graduate complaints is made to the associate dean, graduate programs.
    2. Consult with student ombuds regarding academic policies and procedures regarding conduct of complaint processes.
    3. Review and make recommendations to CAC and the dean, associate dean graduate, and assistant dean undergraduate regarding academic policies and student handbook statements related to academic complaints.
    4. Receive from the designated academic officer of the CON formal academic complaints from students regarding faculty members in the CON.

    Meetings

    The Committee shall meet at the beginning of the academic year to elect a chair and student members. Further meetings shall be held as deemed necessary to fulfill functions and timelines for considering complaints as outlined in the University Policy Register.

  6. Ad Hoc Faculty Search Committee

    Faculty search committees are appointed by the dean in consultation with the CAC to fill established tenure/tenure track and full-time non-tenure track positions.  The Dean, in consultation with the search committee, will determine how many candidates that are recommended by the search committee will be invited to campus for an interview.

  7. Ad Hoc Administrative Position Search Committee

    Administrative position search committees are appointed by the dean in consultation with the CAC to fill established administrative positions. Following the search, the search committee recommends to the dean that selected candidates be invited to campus for an interview. Candidates for administrative positions who are invited to campus for an interview will give a presentation and meet with the faculty as a whole as well as smaller faculty groups.

  8. Graduate Faculty Committee

    The Graduate Faculty Committee consists of all faculty who hold full graduate faculty status. The administrative policy regarding graduate faculty is included in the University Policy Register.

    Appointment and Review Procedures

    Appointment and review of members to the CON graduate faculty are consistent with the University Policy, Administrative Policy Regarding Graduate Faculty. The Graduate Faculty Committee will consist of all Full Graduate Faculty status members of the CON faculty, as well as the associate dean, graduate programs, who shall serve as chair. The committee shall meet a minimum of once a semester to evaluate faculty appointment or renewal of graduate faculty status, and forward its recommendations to the dean. Decisions will be made by a majority vote of members present and voting. Decisions for recommendations for graduate faculty status shall be based on the criteria outlined in the University Policy and as listed in the descriptions of membership levels above. The graduate faculty will also make recommendations to the dean and PhD and DNP program directors regarding appointment of graduate faculty as doctoral student advisors and candidacy and dissertation committee members/chairs.

    Initial Appointment

    Members are assigned to the appropriate graduate faculty status at hire by the CON dean, according to criteria outlines in the University policy and department of graduate studies, after consultation with the chair of the Graduate Faculty Committee.

    Review and Renewal of Appointment

    1. Overview of processes
      1. All full and associate graduate faculty members must participate in a review of credentials at least once every 5 years.
      2. The purpose of the 5-year review is to assure that graduate faculty members are actively engaged in scholarship activities appropriate for their levels.
      3. Graduate faculty members may request their graduate status be reviewed within the five-year period as an interim review for the purpose of upgrading their current appointments.
      4. The Graduate Faculty Committee will meet a minimum of once a year to review the membership roster, particularly related to new appointments, and may make recommendations to the dean.
    2. Interim Review
      1. Faculty requesting an interim review must submit a declaration of intent and supporting materials to the dean by the first Friday in March. The Graduate Faculty Committee will meet in April to review the materials and make recommendations based on the submitted materials and the criteria listed above.
    3. Five-year Review
      1. Those graduate faculty members whose 5-year appointment will be expiring are notified in January of the expiration year.
      2. Faculty members will submit a declaration of intent, curriculum vitae, and any supplemental materials as appropriate to demonstrate achievement of the criteria for appointment to the associate graduate dean by the first Friday in March.
      3. Review of materials will occur in April and will consist of assessment of the faculty members’ scholarship activity, e.g., books, articles, scholarly presentations, grant proposals, etc., and student dissertations that were completed or are in progress. Quality of student advising also will be considered.

    Committee Recommendations

    The Graduate Faculty Committee may recommend:

    1. Additional documentation to be provided by the faculty member. Should additional documentation be requested, the review will continue when the documentation is provided.
    2. Graduate faculty status continues at particular level.
    3. Change in graduate faculty status. If a recommendation is made to remove membership, the graduate faculty member in question may be granted a probationary period (which usually will be from one to two years).

    Recommendations are forwarded to the dean for a final decision.

    Meetings of the Graduate Faculty

    All faculty members who hold graduate faculty status will meet at least once each semester. The associate graduate dean serves as an ex-officio member, represents the dean, and serves as chair of the graduate faculty.

    Committees of the Joint PhD in Nursing Program

    Committees of the PhD Program which is a joint program of Kent State CON and the University of Akron are described in the bylaws of the Joint PhD Faculty Council.