Faculty Workload and Workload Equivalents | Computer Science Handbook | Kent State University

Faculty Workload and Workload Equivalents

All full-time tenured and tenure-track faculty of the department are expected to carry a maximum workload of twenty-four (24) credit hours per academic year.  Full-time non-tenure track faculty members are expected to carry a maximum workload of thirty (30) credit hours per academic year. The Chair shall provide each faculty member with a statement of her/his workload prior to the beginning of the semester.   (See, University Policy Register 3342-6-18) 

The workload for each individual faculty member is assigned by the Chair, with the approval of the Dean.  The Chair shall consult with the FAC on the definition of departmental norms, and the appropriate application of workload equivalents.

  1. Administrative Service

    The Chair may, in consultation with the FAC and with the concurrence of the Dean, assign workload equivalencies for administrative service that is considered essential to the academic mission of the Department.  This service will include appointments to single-year and multi-year positions as specified in this Handbook and the departmental Operating Procedures.  The department’s normal expectations and specifications for such workload equivalencies are given below in Table 1.

    Additional load equivalence may be given in rare circumstances for administrative service that is clearly above and beyond normal expectations, or when authorized or required by the CBA or University Policy.

    Table 1. Workload Equivalents for Administrative Service

    Title / Name of Assignment

    Load Equivalent

    Frequency

    Brief Description of Duties

    Assistant Chair

    3

    Semester

    Assist Chair with staffing and preparing reports

    Graduate Coordinator

    3

    Semester

    Chair Graduate Studies Committee, represent Department on College Graduate Council

    Curriculum Coordinator

    3

    Semester

    Chair Curriculum Committee, represent Department on College Curriculum Committee

    Computer Systems Coordinator

    3

    Semester

    Supervise unclassified system staff, chair Systems Committee

    College Advisory Committee Representative

    3

    Fall

    Represent Department faculty on College Advisory Committee

    Faculty Search Committee Chair

    1-3

    Spring

    Chair Search Committee for tenure-track faculty search, when necessary


     

  2. Undergraduate and Graduate Advising

    The Chair may, in consultation with the FAC and with the concurrence of the Dean, assign workload equivalencies for undergraduate and graduate advising.  The department’s normal expectations and specifications for such workload equivalencies are given below in Table 2. Additional load equivalence may be given in rare circumstances for undergraduate and graduate advising that is clearly above and beyond normal expectations.

    Table 2. Workload Equivalents for Undergraduate and Graduate Advising       

    Title / Name of Assignment

    Load Equivalent

    Frequency

    Brief Description of Duties

    Lead Undergraduate Advisor

    1-3

    Semester

    Coordinate activities of Undergraduate Advisors, act as an Undergraduate Advisor

    Undergraduate Advisor

    1-2

    Semester

    Advise current and prospective undergraduate students on academic matters

    Master’s Thesis  & Doctoral Dissertation Advising

    1-4

    2 = norm

    Semester

    Supervise students registering for CS 69199 Thesis I and/or CS 89199 Dissertation I., or active students on CS 69299 Thesis II and/or CS 89299 Dissertation II.  1 load hour for minimal supervision in the past 2 years; 2 load hours for being within departmental norms; 3 load hours for exceeding departmental norms; 4 load hours in exceptional cases.

    Table 3. Workload Equivalents for Additional Course Support and Development

    Title / Name of Assignment

    Load Equivalent

    Frequency

    Brief Description of Duties

    Course Coordinator

    1-2

    Semester

    Coordinate activities of multiple lecture instructors and lab instructors, supervise development and updates to laboratory materials

    First Year Experience Instructor

    1

    Semester

    Teach university’s First Year Experience course

    CS 33192 Internship in Computer Science Instructor

    1

    Semester

    1 load hour

    CS 60094 College Teaching of Computer Science Instructor

    1

    Semester

    1 load hour

    CS 69191 Masters Seminar / CS 89191 Doctoral Seminar

    Instructor

    1

    Semester

    Total of 1 load hour for teaching both courses

    Team-Taught Course, Taught by N Instructors

    Course Load Hours / N

    Semester

    1/N of course load hours for each instructor; 1 additional load hour possible for “primary” course instructor

    Individual Study / Research

    1/8 Load Hour per Student

     

     

     

  3. Additional Course Support and Development

    The Chair may, in consultation with the FAC and with the concurrence of the Dean, assign workload equivalencies for additional course support and development beyond the normal course updates that expected by course instructors.  The department’s normal expectations and specifications for such workload equivalencies are given below in Table 3.  Additional load equivalence may be given in some circumstances for course support and development that are clearly above and beyond normal expectations.

  4. Scholarly Activity

    The Chair may, in consultation with the FAC and with the concurrence of the Dean, assign workload equivalencies for scholarly activity, in particular publications and grant activity.  The department’s normal expectations and specifications for such workload equivalencies are given below in Table 4. Additional load equivalence may be given in rare circumstances for scholarly activity that is clearly above and beyond normal expectations.

    Table 4. Workload Equivalents for Scholarly Activity

    Title / Name of Assignment

    Load Equivalent

    Frequency

    Brief Description of Duties

    Publishing

    1-4

    2 = norm

    Semester

    1 load hour for minimal publishing1 in the past 2 years; 2 load hours for being within departmental norms; 3 load hours for exceeding departmental norms; 4 load hours in exceptional cases

    Grant Activity

    1-3

    1 = norm

    Semester

    1 load hour for grant activity2 within departmental norms in the past 2 years; 2 load hours for exceeding departmental norms; 3 load hours in exceptional cases

    Professional Service

    1-3

    1 = norm

    Semester

    1 load hour for professional service3 within departmental norms in the past 2 years; 2 load hours for exceeding departmental norms; 3 load hours in exceptional cases

    1Publications include journal articles, conference / symposium / workshop papers, books, book chapters, monographs, technical reports, posters, etc. as defined for Reappointment, Tenure, and Promotion (See, Section VI of this Handbook).

    2Grant activity refers to submitting grant proposals or receiving grants as defined for Reappointment, Tenure, and Promotion (See, Section VI of this Handbook).

    3Professional service includes serving on formal grant review panels, journal editorial boards, or conference program committees; reviewing grant proposals, articles, papers, or other publications; chairing or serving on conference organizing / steering committees; and chairing or serving on committees / boards / councils of professional societies or government agencies as defined for Reappointment, Tenure, and Promotion (See, Section VI of this Handbook).

     

  5. Workload Assignments for Probationary Faculty

    In the interest of allowing probationary faculty time to develop appropriate levels of scholarly activity, the Chair shall, in consultation with the FAC and with the concurrence of the Dean, exercise some leniency in the application of workload equivalencies for probationary faculty. 

    Additionally, each probationary faculty member will be granted nine (9) load hours of workload equivalency for Research Development, which will be in addition to any course releases mentioned in his or her offer letter.  These probationary Research Development workload equivalencies may be used by the faculty member at appropriate times during the probationary period, with the approval of the Chair.

  6. Workload Equivalency "Buyouts" from Extramural Funding or Other Sources

    Since all full-time tenured and tenure-track faculty of the department are expected to carry a maximum workload of twenty-four (24) credit hours per academic year, 1/24 of the faculty member’s salary, plus benefits, are required for each load hour of workload equivalency.  This requirement of funds plus benefits applies to both course buyouts on grant funding as well as workload equivalency proposed by other units of the University outside the Computer Science Department.

  7. Overload Assignments

    In the interest of maintaining a high standard of teaching and the desirability of faculty involvement in research and service activities, overload assignments are strongly discouraged.  Overload assignments (i.e. workload assignments which total more than twenty-four (24) credit hours per academic year for tenured and tenure-track faculty and which total more than thirty (30) credit hours for full-time non-tenure-track faculty) will be made only in unusual circumstances.  Such assignments require the agreement of the faculty member, and the approval of the Chair and the Dean, and must be compensated if required by the faculty member’s appropriate Collective Bargaining Agreement.

    As an alternative to accepting compensation for an overload assignment, the additional load hours comprising the overload can be “banked” as a load equivalency for use in a future semester.  Under normal circumstances, a maximum of 3 load hours can be banked each semester.  These load hours must normally be used within the next 2 academic years.  Such “banking” of workload equivalencies requires the agreement of the faculty member, consultation with FAC, and the approval of the Chair, and must be documented on the faculty member’s workload statement for the semesters in which the additional load hours are earned and used.

    As a special case of banking workload equivalencies, a faculty member may request to temporarily increase his/her teaching load in order to receive a Research Intensive Semester in the future.  This request must be made to the Chair, and must describe the teaching overload that will be undertaken to build the workload equivalency, the research to be undertaken in the Research Intensive Semester, and the project’s importance to the faculty member’s professional development.  This request requires consultation with FAC and the approval of the Chair, and must be documented on the faculty member’s workload statement for the semesters in which the additional load hours are earned and used.