Teaching Assignments and Workload Including Workload Equivalencies and Related Procedures | Computer Science Handbook | Kent State University

Teaching Assignments and Workload Including Workload Equivalencies and Related Procedures

  1. Faculty Appointments

    Normally, an earned doctoral degree in a related discipline is required for all faculty appointments to a tenure-track position in the Department.

  2. Faculty Ranks

    The basic definitions of faculty ranks are the following:

    1.      Assistant Professor

    This rank is normally the entry level rank for tenure-track faculty holding the doctorate in an appropriate discipline.

    2.      Associate Professor

    Hire to or promotion to this rank presumes prior service as an Assistant Professor, significant academic achievements, and possession of the doctorate in an appropriate discipline (See, Section V of this Handbook).

    3.      Professor

    Promotion to this rank requires credentials and achievements beyond those required for promotion to Associate Professor and is reserved for senior faculty members who have achieved significant recognition in their discipline (See, Section V of this Handbook).

    4.      Research Associate and Research Assistant

    These ranks are reserved for individuals who are engaged in research and who are not normally assigned teaching responsibilities. Such positions are typically supported by extramural grant funds and are not tenure-track appointments. Faculty who hold these ranks do not vote on Department committees and do not participate in Department governance.

    5.      Adjunct Faculty Appointments

    Proposals to appoint Adjunct Faculty should be submitted in writing to the Chair. They should be for a period of one year, and describe the past and intended contributions. They are subject to the approval of FAC. This position will normally only be awarded to those making substantial contributions to the Department and requiring regular presence on campus. Adjunct Faculty have the privileges and rights bestowed on the position by the University, which may include library access, and parking privileges. The status of Adjunct Faculty will normally only be awarded to those engaged in unpaid service. Adjunct Faculty are not considered members of the faculty for governance purposes.

    6.      Visiting Faculty Appointments

    Visiting faculty appointments at an appropriate faculty rank may be made by the Chair with the approval of FAC when leaves of absence occur or special needs arise and funds are available. A visiting faculty member is typically a faculty member from another institution who is employed by the Department for a period not to exceed one (1) year. In the event that a Visiting faculty member is employed in that capacity for a second consecutive year, the visiting faculty member will then become a full-time non-tenure track (NTT) faculty member.

    7.      Full-Time Non-Tenure Track Faculty (NTT) Appointments

    Full-time non-tenure track faculty (NTT) appointments are made on an annual basis (See, Section VI of this Handbook). Where time permits, the search procedures of Section IV.C will apply to such NTT appointments, though in all cases FAC will make a recommendation to the Department Chair. NTT appointments are not included under the umbrella of the University policy and procedures regarding faculty tenure (See, University Policy Register 3342-6-14) and NTT faculty members are not entitled to any rights with regard to tenure.

    8.      Part-Time Faculty Appointments

    When the Department cannot meet its teaching needs from the ranks of its full-time tenured and tenure-track faculty, full-time non-tenure track (NTT) faculty and graduate students, part-time faculty appointments will be made from an established pool of qualified applicants not currently on regular appointment at the University.  

    9.      Graduate Faculty Status

    As a doctoral degree granting Department, the Department normally requires that all faculty hired for tenure-track positions be eligible for appointment to the graduate faculty as associate or full members. The Administrative policy regarding graduate faculty is included in the University Policy Register. (See, University Policy Register 3342-6-15.1)

  3. Recruiting Faculty

    The Department supports the goals of equal opportunity and affirmative action in recruiting and in making appointments to the faculty. Search Committees are appointed by the Chair after consultation with the FAC and faculty members in the specific area or discipline. Both the Search Committee Chair and members must be approved by FAC.

    The duty of the Search Committee will be to prepare the position advertisement and submit it for FAC approval, and to review the applications for the position and produce a short list for phone and / or on site interview. Following the onsite interview the Search Committee will solicit comments and ranking from the tenured and tenure-track faculty and using this and other available information produces a ranking of the candidates. The ranking will be submitted to the Hiring Committee, which will consist of all members of the FAC. The Hiring Committee will make a final determination of the ranking and make a final recommendation to the Department Chair.

    Committee recommendations are advisory to the Chair, who then makes a recommendation to the Dean. If the Dean concurs with the Chair, a recommendation is forwarded to the Office of the Provost. If the Chair's recommendation is different than that of the Hiring Committee, the Chair shall inform the Dean of all recommendations and the reasons for the disagreement.

  4. Faculty Workload and Workload Equivalents

    All full-time tenured and tenure-track faculty of the department are expected to carry a maximum workload of twenty-four (24) credit hours per academic year.  Full-time non-tenure track faculty members are expected to carry a maximum workload of thirty (30) credit hours per academic year. The Chair shall provide each faculty member with a statement of her/his workload prior to the beginning of the semester.   (See, University Policy Register 3342-6-18) 

    The workload for each individual faculty member is assigned by the Chair, with the approval of the Dean.  The Chair shall consult with the FAC on the definition of departmental norms, and the appropriate application of workload equivalents.

    1. Administrative Service

      The Chair may, in consultation with the FAC and with the concurrence of the Dean, assign workload equivalencies for administrative service that is considered essential to the academic mission of the Department.  This service will include appointments to single-year and multi-year positions as specified in this Handbook and the departmental Operating Procedures.  The department’s normal expectations and specifications for such workload equivalencies are given below in Table 1.

      Additional load equivalence may be given in rare circumstances for administrative service that is clearly above and beyond normal expectations, or when authorized or required by the CBA or University Policy.

      Table 1. Workload Equivalents for Administrative Service

      Title / Name of Assignment

      Load Equivalent

      Frequency

      Brief Description of Duties

      Assistant Chair

      3

      Semester

      Assist Chair with staffing and preparing reports

      Graduate Coordinator

      3

      Semester

      Chair Graduate Studies Committee, represent Department on College Graduate Council

      Curriculum Coordinator

      3

      Semester

      Chair Curriculum Committee, represent Department on College Curriculum Committee

      Computer Systems Coordinator

      3

      Semester

      Supervise unclassified system staff, chair Systems Committee

      College Advisory Committee Representative

      3

      Fall

      Represent Department faculty on College Advisory Committee

      Faculty Search Committee Chair

      1-3

      Spring

      Chair Search Committee for tenure-track faculty search, when necessary


       

    2. Undergraduate and Graduate Advising

      The Chair may, in consultation with the FAC and with the concurrence of the Dean, assign workload equivalencies for undergraduate and graduate advising.  The department’s normal expectations and specifications for such workload equivalencies are given below in Table 2. Additional load equivalence may be given in rare circumstances for undergraduate and graduate advising that is clearly above and beyond normal expectations.

      Table 2. Workload Equivalents for Undergraduate and Graduate Advising       

      Title / Name of Assignment

      Load Equivalent

      Frequency

      Brief Description of Duties

      Lead Undergraduate Advisor

      1-3

      Semester

      Coordinate activities of Undergraduate Advisors, act as an Undergraduate Advisor

      Undergraduate Advisor

      1-2

      Semester

      Advise current and prospective undergraduate students on academic matters

      Master’s Thesis  & Doctoral Dissertation Advising

      1-4

      2 = norm

      Semester

      Supervise students registering for CS 69199 Thesis I and/or CS 89199 Dissertation I., or active students on CS 69299 Thesis II and/or CS 89299 Dissertation II.  1 load hour for minimal supervision in the past 2 years; 2 load hours for being within departmental norms; 3 load hours for exceeding departmental norms; 4 load hours in exceptional cases.

      Table 3. Workload Equivalents for Additional Course Support and Development

      Title / Name of Assignment

      Load Equivalent

      Frequency

      Brief Description of Duties

      Course Coordinator

      1-2

      Semester

      Coordinate activities of multiple lecture instructors and lab instructors, supervise development and updates to laboratory materials

      First Year Experience Instructor

      1

      Semester

      Teach university’s First Year Experience course

      CS 33192 Internship in Computer Science Instructor

      1

      Semester

      1 load hour

      CS 60094 College Teaching of Computer Science Instructor

      1

      Semester

      1 load hour

      CS 69191 Masters Seminar / CS 89191 Doctoral Seminar

      Instructor

      1

      Semester

      Total of 1 load hour for teaching both courses

      Team-Taught Course, Taught by N Instructors

      Course Load Hours / N

      Semester

      1/N of course load hours for each instructor; 1 additional load hour possible for “primary” course instructor

      Individual Study / Research

      1/8 Load Hour per Student

       

       

       

    3. Additional Course Support and Development

      The Chair may, in consultation with the FAC and with the concurrence of the Dean, assign workload equivalencies for additional course support and development beyond the normal course updates that expected by course instructors.  The department’s normal expectations and specifications for such workload equivalencies are given below in Table 3.  Additional load equivalence may be given in some circumstances for course support and development that are clearly above and beyond normal expectations.

    4. Scholarly Activity

      The Chair may, in consultation with the FAC and with the concurrence of the Dean, assign workload equivalencies for scholarly activity, in particular publications and grant activity.  The department’s normal expectations and specifications for such workload equivalencies are given below in Table 4. Additional load equivalence may be given in rare circumstances for scholarly activity that is clearly above and beyond normal expectations.

      Table 4. Workload Equivalents for Scholarly Activity

      Title / Name of Assignment

      Load Equivalent

      Frequency

      Brief Description of Duties

      Publishing

      1-4

      2 = norm

      Semester

      1 load hour for minimal publishing1 in the past 2 years; 2 load hours for being within departmental norms; 3 load hours for exceeding departmental norms; 4 load hours in exceptional cases

      Grant Activity

      1-3

      1 = norm

      Semester

      1 load hour for grant activity2 within departmental norms in the past 2 years; 2 load hours for exceeding departmental norms; 3 load hours in exceptional cases

      Professional Service

      1-3

      1 = norm

      Semester

      1 load hour for professional service3 within departmental norms in the past 2 years; 2 load hours for exceeding departmental norms; 3 load hours in exceptional cases

      1Publications include journal articles, conference / symposium / workshop papers, books, book chapters, monographs, technical reports, posters, etc. as defined for Reappointment, Tenure, and Promotion (See, Section VI of this Handbook).

      2Grant activity refers to submitting grant proposals or receiving grants as defined for Reappointment, Tenure, and Promotion (See, Section VI of this Handbook).

      3Professional service includes serving on formal grant review panels, journal editorial boards, or conference program committees; reviewing grant proposals, articles, papers, or other publications; chairing or serving on conference organizing / steering committees; and chairing or serving on committees / boards / councils of professional societies or government agencies as defined for Reappointment, Tenure, and Promotion (See, Section VI of this Handbook).

       

    5. Workload Assignments for Probationary Faculty

      In the interest of allowing probationary faculty time to develop appropriate levels of scholarly activity, the Chair shall, in consultation with the FAC and with the concurrence of the Dean, exercise some leniency in the application of workload equivalencies for probationary faculty. 

      Additionally, each probationary faculty member will be granted nine (9) load hours of workload equivalency for Research Development, which will be in addition to any course releases mentioned in his or her offer letter.  These probationary Research Development workload equivalencies may be used by the faculty member at appropriate times during the probationary period, with the approval of the Chair.

    6. Workload Equivalency "Buyouts" from Extramural Funding or Other Sources

      Since all full-time tenured and tenure-track faculty of the department are expected to carry a maximum workload of twenty-four (24) credit hours per academic year, 1/24 of the faculty member’s salary, plus benefits, are required for each load hour of workload equivalency.  This requirement of funds plus benefits applies to both course buyouts on grant funding as well as workload equivalency proposed by other units of the University outside the Computer Science Department.

    7. Overload Assignments

      In the interest of maintaining a high standard of teaching and the desirability of faculty involvement in research and service activities, overload assignments are strongly discouraged.  Overload assignments (i.e. workload assignments which total more than twenty-four (24) credit hours per academic year for tenured and tenure-track faculty and which total more than thirty (30) credit hours for full-time non-tenure-track faculty) will be made only in unusual circumstances.  Such assignments require the agreement of the faculty member, and the approval of the Chair and the Dean, and must be compensated if required by the faculty member’s appropriate Collective Bargaining Agreement.

      As an alternative to accepting compensation for an overload assignment, the additional load hours comprising the overload can be “banked” as a load equivalency for use in a future semester.  Under normal circumstances, a maximum of 3 load hours can be banked each semester.  These load hours must normally be used within the next 2 academic years.  Such “banking” of workload equivalencies requires the agreement of the faculty member, consultation with FAC, and the approval of the Chair, and must be documented on the faculty member’s workload statement for the semesters in which the additional load hours are earned and used.

      As a special case of banking workload equivalencies, a faculty member may request to temporarily increase his/her teaching load in order to receive a Research Intensive Semester in the future.  This request must be made to the Chair, and must describe the teaching overload that will be undertaken to build the workload equivalency, the research to be undertaken in the Research Intensive Semester, and the project’s importance to the faculty member’s professional development.  This request requires consultation with FAC and the approval of the Chair, and must be documented on the faculty member’s workload statement for the semesters in which the additional load hours are earned and used.

  5. Teaching Assignments and Class Schedules

    Faculty members are assigned to teach specific courses by the Chair. The primary considerations for course assignments are prior teaching experience, subject expertise, and shared responsibility among the faculty for service and introductory courses. Questions regarding teaching assignments should be addressed to the Chair. In the case of a dispute or request for reassignment the faculty member may request review by the FAC which will make a recommendation to the Chair.

    Scheduling of classes is the responsibility of the Assistant Chair with approval of the Chair. The primary consideration for scheduling classes is student need with regard to meeting program or major requirements within a reasonable time frame. In addition, the scheduling of some classes may be determined by the need to serve nontraditional students.

    The process and procedures for academic year teaching assignments are described in the Department Operating Procedures

  6. Summer Teaching Assignments

    The Chair welcomes requests for summer teaching assignments from all full-time faculty members. Summer teaching cannot be guaranteed to any faculty member and most summer teaching assignments are for a partial load. The size, content, and staffing of summer courses are dictated by budgetary constraints and curricular needs. The Department will endeavor to distribute summer teaching opportunities equitably among members of the bargaining unit without regard to academic rank. Faculty members may elect not to accept a summer assignment. See also CBA Article IX, Section 3.

    The process and procedures for summer teaching assignments are described in the Department Operating Procedures.

  7. Other Faculty Duties

    1.      Advising

    Departmental Undergraduate Advisors are responsible for providing academic counseling to undergraduate students assigned to them and to other undergraduate students who seek such advice, as needed. Student advising at the graduate level is conducted by the student's "major professor" and the student’s dissertation committee members. In order to assist in student advising, advisors should maintain current knowledge of University, College, and Department programs, policies, and requirements.

    2.      Final Examinations

    A final examination or equivalent activity (e.g., research paper, presentation, or project) is required in all courses offered for credit (See, University Policy Register 3342-3-01.4). When a final examination is given, it must be offered at the time and date specified in the University’s schedule of final examinations. Changes of the time and / or date of a final examination require prior approval of the Chair and the Dean, but in any case, the exam must also be offered at the time scheduled and publicized by the University for those students who desire to take the exam at that time.

    3.      Grades and Student Records

    Faculty members must inform students of their progress throughout the semester. Grades are a faculty member's responsibility and should be assigned fairly and objectively. Submission of final grades must comply with University Policy, including but not limited to the deadline for the timely submission of grades. Students have a right to inspect the written work performed during a course and discuss the grade with the faculty member.

    All members of the Department must comply with all laws and University Policies which govern the privacy of student education records, including but not limited to the Family Educational Rights and Privacy Act (FERPA). These regulations require, among other things, that faculty members do not post grades by name, social security number or any other system which might identify a student with her / his education record.

    4.      Office Hours

    Each faculty member is required to have stated office hours published in the Department Office. Instructors should notify each class of hours during which they are available for conferences. It is expected that each faculty member will hold a minimum of five office hours per week. (See, University Policy Register 3342-6-18.101). If a student, for a legitimate reason or reasons, is unable to meet during the faculty member’s scheduled office hours, the faculty member shall endeavor to make appointments to meet with the student at an alternate time.

    5.      Participation in University Activities

    Faculty members are expected to participate in recruitment programs, graduation ceremonies and other activities which are appropriate to their role as a faculty member in the Department.

    6.      Student and Peer Evaluation

    A Student Survey of Instruction (hereinafter “SSI”) is required in each course in each semester and will be conducted under the auspices of the Chair. Probationary faculty members are required to undergo peer review of teaching during each year of the probationary period.

    7.      Syllabi

    Faculty members are expected to provide students with a syllabus which includes the subject matter to be covered in a course, the frequency of assignments and / or reports, approximate dates of examinations, grading policies, attendance requirements, and other pertinent details of the conduct of the class.

  8. Faculty Leaves

    All leaves, sponsored or unsupported, personal or professional, are subject to the approval of the Chair, and where required by University Policy, the Dean and the Provost. The Chair shall consult with the FAC before making a recommendation to the Dean. The Chair shall reply in writing either authorizing or denying the leave and giving reasons.

    University leaves include but are not limited to:

    1. Research leaves (See, University Policy Register 3342-6-11.8 ).

    2. Leaves of absence without pay (See, University Policy Register 3342-6-11.9).

    3. Faculty professional improvement leaves (See, University Policy Register 3342-6-12).

    4. Research / Creative Activity appointments (See, University Policy Register 3342-6-15.3).

  9. Faculty Absence and Travel Policy

    Faculty members who will be absent from campus for professional or personal reasons must submit a Request for Absence Form with the Chair. The request is subject to the approval of the Chair and the Dean, and should be made in sufficient time prior to the planned absence for their review. Arrangements for any classes to be missed during the absence must be addressed to the satisfaction of the Chair before approval will be granted.

    Attendance at professional meetings is encouraged and approved travel expenses incurred in attending such meetings will be reimbursed when approved prior to travel according to the University's travel policies and are subject to the availability of Department funds. In general, greater amounts of support will be granted to meeting participants (i.e. those presenting a paper or chairing a session) than to faculty members who simply attend professional meetings.

  10. Faculty Sick Leave

    The Chair is responsible for keeping complete records of faculty sick leave; however, faculty members are also required to submit the appropriate sick leave forms to the Chair. Sick leave forms should be completed and submitted to the Chair after returning from an absence. (See, University Policy Register 3342-6-11.1)

  11. Outside Employment and Other Outside Activities

    Faculty members may engage in professional activities outside the university provided the activities do not interfere with the faculty member's teaching, research, or service responsibilities to the Department, Campus, College or University (See, University Policy Register 3342-6-24). Each academic year, each faculty member must disclose and seek approval for all continuing renumerative employment on the form provided by the University. Any continuing outside employment is subject to the Faculty Code of Ethics and the University’s conflict of interest policies. (See, University Policy Register 3342-6-17 and 3342-6-23)

  12. Copyright Restrictions

    All faculty members should be aware of current copyright laws that restrict the copying of published materials. For further information, contact the University’s Office of Legal Affairs.

  13. Faculty Code of Ethics

    All members of the Departmental faculty are expected to maintain the highest ethical standards as teachers, scholars, university citizens and colleagues. The University policy regarding faculty code of professional ethics can be found in the University Policy Register. (See, University Policy Register 3342-6-17)

  14. Sanctions

    A sanction is a documented corrective action in response to a faculty member's unsatisfactory performance of his / her duties and responsibilities as a member of the faculty. (See, CBA Article VIII).

  15. Academic Misconduct

    The University policy regarding misconduct in research and scholarship and the Administrative policy and procedures regarding allegations and instances of misconduct in research and scholarship is included in the University Policy Register. (See, University Policy Register 3342-3-05 and 3342-2-05.01)