Administrative and Service Positions | Department of Biological Sciences Handbook | Kent State University

Administrative and Service Positions

  1. Department Chairperson

    The Department Chairperson is the chief administrative officer of the Department (Appendix I) and is directly accountable to the Dean of the College.  The Chairperson is responsible for recording, maintaining, and implementing the policies and procedures stated in this handbook, in regular and thorough consultation with the faculty and its committees. Among the Chairperson's duties are the following:

    1. Enforce University regulations.
    2. With appropriate consultation, develop and carry out administration and educational policies in the Department.
    3. With appropriate consultation, develop Departmental budget.
    4. Recommend new staff appointments to the Dean and recommend the promotion or placement on tenure of members of the Department who are eligible and qualified.
    5. Recommend, with documentation, the severance of individuals deemed not worthy of permanent appointment. (Final official notification to the individual is conveyed in writing by the President after consultation and review through appropriate procedures.)
    6. Appoint and direct the nonacademic staff of the Department.
    7. Recommend leaves of absence.
    8. Supply prompt notification to the office of the Dean of absence or resignation of a faculty member.
    9. Recommend course changes always through the appropriate Dean or Deans if more than one College is intimately involved.
    10. Distribute teaching assignments, schedule class hours and rooms within allocation, and prepare and supervise reports to appropriate University officials.
    11. Maintain custody of University property charged to the Department.
    12. Supervise the academic counseling of student majors in the Department.
    13. Notify the President's Office, through channels of needs of the Department for which gifts or bequests should be sought or are being sought.
    14. Perform other tasks, all of which cannot be cataloged, such as noting the progress of graduates, maintaining relationships with the Regional Campuses, inducting new faculty, developing brochures of course syllabi, etc.
    15. Maintain good communications and morale within the Department with special attention to the several biological disciplines and to the Regional Campuses.
    16. Represent the Department and communicate the general views of its faculty in College and University affairs.
    17. Keep the Department informed of the views and policies of the College and University administrations.
    18. Maintain appropriate balance and emphasis among the various subdisciplines of the Department.

    The Department Chairperson is an ex officio, non-voting member of all Department committees, and makes appointments as necessary to the committees and to the various service positions in the Department.

    The selection, review, and reappointment of the Department Chairperson are the responsibility of the Dean of the College, who consults with the Department on such matters. The procedures are governed by the University Policy Register (UPC) and the Collective Bargaining Agreement (CBA).

  2. Assistant to the Chair

    The Assistant to the Chair is appointed by the Department Chairperson after consultation with the Faculty Advisory Committee. The term of service is indefinite and may be terminated by the Assistant to the Chair or the Chairperson.  The primary duties of the Assistant to the Chair are:

                         a.      Chair (votes only to create or break a tie) the Department's Undergraduate Curriculum Committee. 

                         b.     Prepare the schedule of classes.

                         c.      Assist in developing the Departmental budget.

                         d.     Advise and counsel students.

                         e.      Serve as liaison to program counselors in the various colleges and schools.

                         f.      Approve course substitutions, individual investigation and transfer or transient credit.

                         g.      Serve as chief administrative officer in the absence of the Chairperson.

  3. Graduate Coordinator

    The Graduate Coordinator is appointed by the Chairperson after consultation with the Graduate Studies Committee and the Graduate Faculty.  The appointment is for a three year term and is renewable. The Coordinator must be a full member of the Graduate Faculty holding the rank of Associate or Full Professor.  The Graduate Coordinator chairs (votes only to create or break a tie) the Graduate Studies Committee and oversees the operation and development of the Department's graduate programs.  Among the duties of the Graduate Coordinator are:

    1. Supervise and coordinate admissions into the Department's graduate programs.
    2. Recommend to the Chair, with the advice of the Graduate Studies Committee, the awarding of graduate assistantships and teaching fellowships.
    3. Serve as a Departmental representative to the College of Arts & Sciences, Graduate Council and University Graduate Faculty.
    4. Serve as liaison to the School of Biomedical Sciences.
    5. Conduct performance evaluations of graduate student teaching.
    6. Implement the current policies of the Department's graduate programs and of the College of Arts and Sciences.
    7. Maintain and process graduate student records and inform students of their standing and progress toward degrees.
    8. Conduct reviews and make recommendations on Graduate Faculty membership.
    9. Initiate and coordinate changes and improvements in graduate curricula, requirements, and programs.
    10. Chair meetings of the Graduate Faculty.
    11. Act as advisor for the Department's Graduate Student Council.
    12. Approve individual investigations and special topics at the graduate level.
  4. Additional Appointive Positions

    Appointments to these positions are made by the Chairperson after consultation with the Faculty Advisory Committee.  The specific requirements of the position and the qualifications of the individual are of paramount importance in making the appointments.

  5. Non-academic Staff

    The Department's non-academic staff includes the Administrative Assistant, secretarial staff, the Business Manager, the Scientific Supply Clerk, the Director of Horticultural Facilities, Herbarium Assistant, and the animal complex staff. Each position has specific duties in the ongoing operation of the Department.