Criteria, Performance Expectations and Academic Unit Procedures Relating to Faculty Excellence Awards

Faculty Excellence Awards are established pursuant to the applicable Collective Bargaining Agreement. Procedures and timelines for determining Faculty Excellence Awards for any given year shall be conducted in accordance with guidelines issued by the Office of the Provost.

  1. Faculty Excellence Awards

    1. General Principles

      The History Department will use the salary pool designated for merit to recognize documented faculty excellence in performance, achievement, and contribution. Each faculty member will receive awards in the category of Scholarship, Teaching, and Service. To determine each faculty member's share of each category of the allocated pool, the department will adhere to the general principles outlined in the Collective Bargaining Agreement. The expectation is that 30 percent (30%) of the pool will be used to recognize documented meritorious performance in Teaching, 20 percent (20%) of the pool will be used to recognize documented meritorious performance in Service (including service to the department, college, university, and profession), and 50 percent (50%) will be used to recognize documented meritorious performance in Research.

      The FAC will meet within the time frame designated by the university to consider the applications for merit (Merit Submission Form) submitted by individual faculty members and for each faculty member will recommend to the chair the total scores to be awarded in each category . The chair will notify faculty of the preliminary determination. The chair should not subtract points nor add additional points so that the awards are fair and the math is meaningful. The procedure for appeals and the final determination of the award will proceed according to the CBA.

      All parties involved in the awarding of merit should strive to provide a fair and transparent determination of points and final salary awards. To do so, the FAC and chair should follow the Merit Submission Form exactly. These parties should apply consistently the rationale for awards in individual categories and should calculate points and final awards accurately. All parties should be aware that those faculty not employed by the department during the entire merit period may score lower in some categories than those employed for the entire period. Such an outcome adheres to the thrust of the CBA and to intuitive concepts of fairness. No extra points outside of the categories of the Merit Submission Form should be added to any individual's score or to the scores of a category of individuals. For instance, no awards to ensure faculty retention, adjustments for compression, or bolster retirement should be made. Nor should any rank be singled out for special treatment.
       

    2. Calculation of Awards

      To calculate the awards for each faculty member, the FAC and chair should add the total number of points awarded in the Scholarship, Teaching, and Service sections. All the individual faculty scores in the Scholarship section should be added to calculate the department's total number of points. The same calculation should be done for the Teaching and Service sections. To determine the percentage of the total salary pool for Scholarship to be awarded to a faculty member, divide the faculty member's total score by the department's total score and multiply by 100. Multiply that percentage by the total amount of money in the section's pool to determine the amount of money earned. For instance, if the faculty member earns 100 points in the Scholarship section and the department s total is 1000 points, the faculty member should be awarded ten percent of the Scholarship salary  pool. Conduct the same calculations for the Teaching and Service sections.

    3. Faculty Submission

      In order to be considered for merit, faculty should submit to the chair a completed Merit Submission Form. When submitting the evidence for the points claimed follow the order of the categories of the Merit Submission Form.

    4. Revision of the Merit Submission Form by Ad Hoc Merit Committee

      If the chair, FAC or faculty member believe that new categories need to be included in the Merit Submission Form or other revisions are warranted, the chair should submit the appropriate suggestions to the Ad Hoc Merit Committee. This committee will vote on the issues and relate the vote to the chair.

      1. Table 5

        Item

        Points Per Item

        Number of Items

        1. SCHOLARSHIP

         

         

        1. Publications. Only materials published in the designated time period will be considered.  Full citations required – attach publication/Vita to satisfy

         

         

        1. Books

         

         

        1. Scholarly books (monographs, collections of previously unpublished articles)

        40

         

        1. Edited peer-reviewed scholarly books (generally includes introduction and concluding chapter).

        15

         

        1. Collection of both published and unpublished materials. Explanation to be included.

        10-20

         

        1. Collection of previously published articles (generally includes new introduction and perhaps a conclusion)

        8

         

        1. Edited unreviewed books (e.g. on-line collections)

        8

         

        1. Textbooks (books primarily designed for classroom use).
          A single-authored synthetic, comprehensive evaluation of field

        25

         

        1. Edited textbooks (introduction and concluding chapter written by

        10

         

        1. Subsequent editions (as is)

        5

         

        1. Subsequent editions (with significant revisions

        15

         

        1. Translations of a work previously published (translation by author)

        15

         

        1. Translation of a work previously published (translation by persons other than author)

        2

         

        1. Translations of a work previously published (translation by author and other professionals). Provide Explanation.

        5-10

         

        1. Journal Articles
          (Peer-reviewed print and electronic journals includes: major review essays. Peer-reviewed means anonymously reviewed by one’s scholarly peers.  This section also includes articles on teaching)

         

         

        1. Premier journals (faculty member would provide justification of premier status of journal)

        15

         

        1. All other peer-reviewed articles

        10

         

        1. Other (faculty member would provide justification)

        5

         

            1. Articles in published collections

         

         

        1. Original articles – reviewed

        15

         

        1. Article in conference proceedings (invited but not reviewed)

        10

         

        1. textbook chapters - reviewed

        8

         

        1. textbook chapters – unreviewed (e.g. on-line)

        5

         

          1. Reprints of Unrevised Book Chapters and Journal Articles

        2

         

            1. Translations of Articles

         

         

        1. Translation by author

        5

         

        1. Translation by person other than author

        1

         

            1. Significant publications that are not peer-reviewed, but printed and/or distributed by a governmental or nongovernmental agency or organization.

        5

         

            1. Articles in non Peer-Reviewed Journals

        3

         

            1. Book Reviews

         

         

        1. 500-1000 Words

        1

         

        1. Over 1000 words

        3

         

            1. Encyclopedia Entries (Number of entries claimed not to exceed an average of two articles per year)

        2

         

        1. Under 500 words

        1

         

        1. Over 500 words

        2

         

            1. Review essays (covering multiple books, over 1 500 words; smaller word count with justification

        5

         

            1. Extra point for publication of review in premier journal

        1

         

          1. Presentations
            (includes bona fide research papers. Does not include outlines, talking points, or a series of notes, even if the presentation was made at a “papers panel” at a professional association meeting.)

         

         

            1. Paper at major History or other major disciplinary or interdisciplinary meeting, Or at specialty meeting, a significant regional meeting or an invited paper at a symposium.  Faculty will provide justification (same criteria as I.A.2a).

        6

         

            1. Paper at all other History or disciplinary or interdisciplinary meetings including external colloquia.  Faculty will provide justification (same criteria as I.A.2a)

        4

         

            1. KSU Colloquium

        2

         

            1. Invited research presentation at academic institution

        3

         

            1. Chair of panel

        1

         

            1. Round Table Participant or Panel Discussant (Notes from presentation to be submitted)

        2

         

          1. Research in Other Media

         

         

            1. Documentary – based primarily on original research.  Producer/director.

        20

         

            1. Documentary – synthetic.  Producer/director

        15

         

            1. Documentary – participant.  Explanation to be provided

        2-5

         

            1. Major Website based on original research

        15

         

          1. Scholarship of Application

         

         

            1. Community Presentations, Workshops, Training Sessions – organizer

        2

         

            1. Community Presentations, Workshops, Training Sessions – participant. No more than three per year.

        1

         

          1. Research Grants (research leading to publication of monographs). Grant to be counted only once, at time of announcement.

         

         

            1. External – major ($30,000 and over or of high prestige – explanation needed.)

        10

         

            1. External – minor (Under $30,000). Explanation needed.

        3-6

         

            1. RAGS – academic year

        3

         

            1. RAGS – summer

        2

         

            1. Other KSU – Explanation required

        1-3

         

          1. Contributions to the Academic Community

         

         

            1. Journal Editor

        12

         

            1. Guest Journal Editor. Explanation to be provided.  For one-time issue of collection of articles us I.A.1.b.

        3

         

            1. Journal Editorial Board

        1

         

            1. Officer: Professional, Scholarly Organization. Explanation to be provided.

        3-5

         

            1. Professional Committee, Panel, Task Force, Conference Section Organizer (e.g., organizer of multiple panel sessions). Max. of 3 points.

        1

         

            1. Reviewer for Funding Agency or Government Agency (list)

        1

         

            1. Reviewer of book manuscript for Publisher (list)

        5

         

            1. Referee for Journal Article (list journal and number of articles; do not report articles reviewed as editor or associate editor of journal)

        3

         

          1. Awards for Scholarly, Professional, or Scientific Achievement

         

         

            1. Major scholarly honors (book award, lifetime achievement award, etc.)

        10

         

            1. Winner of KSU Distinguished Scholar Award

        7

         

            1. Finalist for KSU Distinguished Scholar Award

        4

         

            1. Winner of award for scholarly article

        7

         

        TOTAL FOR SECTION I

         

         

         

         

         

        1. TEACHING

         

         

          1. Student Evaluations (Maximum of 10 points)
            To earn points from student evaluations, provide a list of LER/Core courses, semester taught, and mean score reported for “Total of Instructor Items 7-16” of the Instructor Report. Provide a second list containing similar data of all non-LER courses taught.  Average the evaluation scores from each of the lists.  These two averages will be used to award points in this category.  Points will be awarded in each category as follows:
          2. Average of Evaluation Scores – LER/Core Points Awarded Average of Scores – Non-LER Points Awarded
            4.5 – 5.0 5 4.5-5.0 5
            4.00 – 4.49 4 4.00 – 4.49 4
            3.50 – 3.99 3 3.50 – 3.99 3
            3.00 – 3.49 2 3.00 – 3.49 2
            2.99 and below 1 2.99 and below 1

         

        If an average is very close to the next highest category (.05 or less) the chair can choose to award the points from the higher category.  For instance, a 4.448 average for an LER/Core course could be awarded five points instead of four.

         

        1-10

         

          1. Number of Students (award for those teaching large sections). Maximum of 10 points. Submit listing of total receiving final grade/semester.

        1 point per each 100

         

          1. Teaching Development and Enrichment Activities
            (For each activity listed, provide the appropriate documentation, including syllabus, evidence of integration and use of innovations)

         

         

            1. Development and teaching of new course. This is a course not previously taught by that individual anywhere and includes Special Topics courses. (6 points maximum)

        2 points per course

         

            1. Innovation in Teaching
              (This includes but is not limited to, the following innovations: technological [course web sites; on-line discussion groups; distance learning; video; audio; teleconferencing]; service learning; community outreach projects; and others). (5 points maximum). Provide Explanation.

        1 point per item

         

            1. Self-Development Activities for Improving Teaching (This includes internal [KSU-based] or external activities that involve a significant commitment of time [minimum of five hours] and that are focused primarily upon the acquisition of new teaching skills. Examples include: mini-courses at professional association meetings; summer institutes, conferences on teaching, collegial development of teaching activities, or auditing a course. (5 points maximum). Provide explanation.

        1 point per item

         

          1. Teaching Activities Other than Coursework

         

         

            1. Dissertation Supervision: completed [candidate not to be counted in category below – II.C.2.)

        8

         

            1. Dissertation Committee Member (includes internal and external committees; does not include Graduate Faculty Representative or Defense Moderator). Upon completion.

        1 per student

         

            1. Masters Thesis Advisory or Co-Advisor – completed

        3 per student

         

            1. Senior Honors Thesis Advisory or Co-Advisor

        2 per student

         

            1. Interdisciplinary Program Senior Thesis Advisor (e.g. Women’s Studies)

        1 per student

         

            1. Graduate Comprehensive Exams Advisor/Committee Member

        1 per student

         

            1. Internship Supervision (include documentation) (7 points maximum)

        1 point per student

         

          1. Professional Presentations on Scholarship of Teaching (Details should be included in submitted Vita)

         

         

            1. Paper at a major History or other major disciplinary or interdisciplinary meeting. Or at specialty meeting, a significant regional meeting or an invited paper at a symposium.  Faculty will provide justification (same criteria as I.A.2a)

        5

         

            1. Paper at all other History or disciplinary or interdisciplinary meetings including external colloquia.  Faculty will provide justification (same criteria as I.A.2a).

        3

         

            1. Invited research presentation at academic institution

        2

         

            1. Round Table Participant or Panel Discussant on teaching. (Notes from presentation to be submitted)

        1

         

            1. Presentation at KSU Colloquium on teaching

        2

         

            1. Chair at panel on teaching

        1

         

          1. Teaching Awards

         

         

            1. Ohio Professor of the Year

        10

         

            1. Winner of College of A&S Student Advisory Council Distinguished Teaching Award

        7

         

            1. Winner of Honors College Award

        7

         

            1. Other state or national Teaching Awards. Provide justification.

        5-10

         

            1. Other university teaching award. Provide justification.

        3-7

         

          1. Internal grants or awards for the Scholarship of Teaching

         

         

            1. UTC Summer Development Award or Arts & Sciences Summer Development Award

        3

         

            1. Moulton Hall Award

        3

         

            1. Other

        2

         

          1. External grants or awards for the Scholarship of Teaching. Justification required.

         

         

            1. NEH Summer Institute grant – organizer

        8

         

            1. NEH Summer Institute grant – participant

        3

         

            1. External grants – major ($30,000 and more or of high prestige) – organizer.

        10

         

            1. External grants – minor ($30,000 and more or of high prestige) – participant.

        3

         

            1. External grants – minor (below $30,000) – organizer

        6

         

            1. External grants – minor (below $30,000) – participant

        3

         

        TOTAL FOR SECTION II

         

         

         

         

         

        1. SERVICE: Per Year unless otherwise noted.  Provide name and dates of service.  Multiply number of years served by number of points to calculate points for each category.

         

         

          1. Leadership

         

         

            1. University-level committee, chair (this includes but is not limited to University Budget Committee, Provost Tenure and Promotion Committees, AAUP Council, Faculty Senate.) Provide justification.

        4-6

         

            1. College CCC or CAC, chair

        6

         

            1. Other college committee, standing or ad hoc, chair. Provide justification.

        3-4

         

            1. RAGS screening committee chair

        2

         

            1. Program director or co-director (with release time). Provide justification.

        1

         

            1. Program coordinator or co-coordinator (with no release time). Provide justification.

        2-3

         

            1. Other university or college services. Provide justification

        2-3

         

            1. Graduate Program Coordinator

        4

         

            1. Undergraduate Program Coordinator

        4

         

            1. Chair of Library & Development Committees

        2

         

            1. Departmental Ad hoc committee, chair (e.g. search committee)

        2

         

            1. Departmental Standing Committee, chair (e.g. World Civ. Committee, American Civ. Committee)

        2

         

            1. Other departmental service (e.g. arranging outside speaker (3 points maximum)

        1 point per item

         

          1. Committee Membership

         

         

            1. University-level committee, participant. (This includes, but is not limited to University Budget Committee, Provost Tenure and Promotion Committees, AAUP Council, Faculty Senate.)

        2-3

         

            1. College CCC or CAC, participant

        3

         

            1. Other College committee, standing or ad hoc, participant (e.g. Faculty Senate, RAGS screening committee.) Provide justification.

        1-2

         

            1. RAGS screening committee member

        1

         

            1. FAC

        2

         

            1. Graduate Studies, Undergraduate Studies committees, participant

        1

         

            1. Departmental Ad Hoc Committees, participant

        1

         

            1. Departmental Standing Committees, participant

        1

         

            1. Other service to college and university. Provide justification.

        1-3

         

        NOTE:   No points awarded for service on the Ad Hoc Tenure, Promotion             and Reappointment Committee.

         

         

        TOTAL FOR SECTION III

         

         

         

         

         

        TOTAL FOR SECTION I

         

         

        TOTAL FOR SECTION II

         

         

        TOTAL FOR SECTION III

         

         

        GRAND TOTAL