Faculty Workload and Workload Equivalents

All full-time tenured and tenure-track faculty of the department are expected to carry a maximum workload of twenty-four (24) credit hours per academic year. Full-time non-tenure track faculty members are expected to carry a maximum workload of thirty (30) credit hours per academic year. (See, University Policy Register 3342-6-18). Faculty may request reductions in teaching load on the basis of research and scholarship, teaching-related duties, and special assignments recognized by the Department and the Dean. In addition, the Chair may, in consultation with the FAC and with the concurrence of the Dean, assign workload equivalencies for specific duties which are considered essential to the academic mission of the Department. Early in the Fall semester, the Department Chairperson will distribute a Workload Equivalency Request form, asking full time faculty to request teaching equivalents for research and teaching-related service activities and, if they are eligible for a research reduction, to list publications and grants over the last five years. Using this information the Chairperson will establish in consultation with the FAC the teaching load for each faculty member for the following academic year and distribute workload statements to the faculty. The reduction of any faculty member’s teaching load to fewer than 18 credit hours per academic year requires the permission of the Dean. Loads will normally not be allowed below a level of 12 semester hours unless as a result of special teaching related or departmental administrative duties or grants. Faculty receiving a one-semester or academic year research or Faculty Professional Improvement leave will take that leave in the semester of the lighter teaching load. In determining faculty teaching load equivalents, precedence is always given to the needs of Departmental programs and students.

The department’s expectations and specifications for workload equivalencies are given in the table below.


Table 1. Workload Equivalents Table: Descriptions of the specific duties associated with each assignment are found in the operating procedures document.

Title / Name of Assignment

Load Equivalent

(per year)


Assistant to the Chair



Graduate Coordinator



Undergraduate Coordinator



Translation Coordinator



Basic Studies Advisor



Pedagogy Coordinator



Lower Division Language Coordinator

3 or more

One hour per eight sections on the home campus; minimum of three hours

Laboratory software manager



Extraord. activity or special assignment

up to 3

Variable; requires consultation with Chair and Dean

Pre Tenure research equivalency


9 hours each year for the first two years; remaining hours claimed with Chair’s approval in later semester(s) of probationary period

Research productivity equivalency

up to 9

Based on productivity over a five-year window as evaluated by FAC and Chair during annual review using graduate faculty criteria

Supervision of PhD Dissertation


To be claimed after proposal is approved

Empirical research design advising

1.5 every other year

Contingent on need for such advising

Supervision of Translation case study, MA Thesis, Honors Thesis, Research-based Pedagogy exit project


Per student

Supervision of student teacher


Per student

*These equivalencies are are to be reviewed in AY 12-13.


Research Equivalencies: Three categories of equivalency for research are possible for tenured and tenure-track faculty, depending on scholarly productivity. Probationary faculty have access to research equivalencies but in no case will the combined research and pre tenure equivalency exceed 9 hours per year. In calcuating research equivalencies for pre tenure faculty, documentation of acceptance for publication will count. These categories correspond to the three departmental classifications of Graduate Faculty Status (see Appendix A, “Graduate Faculty Classification Criteria and Application for Graduate Faculty Membership”). Research reductions are as follows:

A1 status; up to three hours annual reduction

A2 status; up to six hours annual reduction

F3 status; up to nine hours annual reduction

Pre Tenure Equivalency: Tenure-track faculty hired after 2007 may claim pre tenure research equivalencies of up to 24 hours during the probationary period. For each of the first two years of the probationary period, the faculty member will claim 9 hours. The pre tenure faculty member will consult with the Chairperson to create a plan for redeeming the remaining hours over the course of the probationary period. Every effort will be made to assign these hours according to the preference of the faculty member, but the needs of the department and the decision of the Chair in consultation with the Dean will take precedence. Tenure-track faculty hired before this date may claim 9 hours of equivalency up to six times during the probationary period. These equivalencies are contingent on the ability of the department to meet staffing needs.

Lower Division Language Coordination: For languages with a minimum of fifteen lower-division sections per year, the program may claim a workload equivalency of one hour per eight sections rounded up or down to the nearest .25 increment; the minimum equivalency awarded for this duty is three hours. The hours may be divided among coordinators if more than one individual is performing the duties.

Modifications of the basic teaching load require the approval of the faculty; any additional statement of equivalency or other further reduction of teaching load in any semester requires the approval of the faculty and the Dean of Arts and Sciences.

The responsibility and authority for the assignment of workloads to individual faculty members lies with the Chairperson and Dean. In the interest of maintaining a high standard of teaching and the desirability of faculty involvement in research and service activities, overload assignments are discouraged. Overload assignments (i.e. workload assignments which total more than twenty-four (24) credit hours per academic year for tenured and tenure-track faculty and which total more than thirty (30) credit hours for full-time non-tenure-track faculty) will be made only in unusual circumstances. In some circumstances the Department uses a voluntary banking system. If an assignment is for more than 24 total hours, the faculty member who agrees to use the system will receive the extra hour(s) as “banked credit” for a future assignment, to be redeemed at the discretion of the Chairperson after consultation with the faculty member and consideration of programmatic needs. If an assignment is under 24 total hours, the Department may “claim” the hour(s) for a future assignment. Overloads and use of the banking system require the signed agreement of the faculty member. The Chairperson and faculty members will make every effort, consistent with programmatic needs, to keep banked credits below 5 hours and to ensure that they are redeemed in a timely manner, preferably within three semesters of the point at which sufficient credits are earned to equal one course release. In no case will overload credits be converted to salary or cash upon the resignation or retirement of a faculty member; they may be redeemed only in the form of course equivalencies. Overload assignments involving additional compensation require the agreement of the faculty member, and the approval of the Chair and the Dean.