Matters of Department Governance and Related Procedures | Department of Modern and Classical Language Studies Faculty Handbook | Kent State University

Matters of Department Governance and Related Procedures

  1. Organization of the Department

    1. The Faculty

      The terms "Faculty", "members of the Faculty", and "Faculty members" used in the tenure-track Collective Bargaining Agreement (CBA) are defined as tenured or tenure-track, full-time faculty of academic rank. For the purposes of this handbook, full time non tenure track faculty members are to be included in this definition except where otherwise stated.

  2. Administration of the Department

    1. Department Chairperson

      The Department Chair (hereinafter “Chair”) is the chief administrative officer of the Department (See, Appendix B of this Handbook) and reports directly to and is accountable to the Dean of the College (hereinafter “Dean”). The Chair is responsible for recording, maintaining, and implementing the policies and procedures stated in this Handbook through regular and thorough consultation with the Department faculty and the Department’s various committees as provided in the Collective Bargaining Agreement.

      The Chair is an ex officio, non-voting member of all Department committees, and may make appointments as necessary and permitted in this handbook to Department committees and to the various administrative and service positions in the Department.

      The selection, review, and reappointment of the Chair is the responsibility of the Dean, who consults with the Department faculty on such matters. Procedures for the selection, review and reappointment of the Chair are included in the applicable Collective Bargaining Agreement.

    2. Assistant to the Chairperson

      The Assistant to the Chair is appointed by the Chair after consultation with the Faculty Advisory Committee (hereinafter “FAC”). The term of service is established by the Chair in consultation with the FAC, but may be terminated by the Chair, in his/her sole discretion. The duties and responsibilities of the Assistant to the Chair are determined by the Chairperson in consultation with the FAC. The duties shall be specified in a departmental operating procedures document and referenced in the description of workload equivalents (see Section IV F. Faculty Workload and Workload Equivalents) contained in this handbook. The Assistant to the Chair has the right to resign from office at any point. In case of temporary absence (sabbatical, research leave, etc.), the Chair designates an Interim Assistant to the Chairperson in consultation with the FAC.

    3. Graduate Coordinator

      The Graduate Coordinator is appointed by the Chair after consultation with the Graduate Faculty and the FAC. The Graduate Coordinator must be a full member of the Graduate Faculty holding the rank of Associate Professor or Professor. The term of service is established by the Chair in consultation with the FAC, but may be terminated by the Chair, in his/her sole discretion. The Graduate Coordinator chairs the Graduate Studies Committee and oversees the operation and development of the Department's graduate programs. The specific duties and responsibilities of the Graduate Coordinator are determined by the Chairperson in consultation with the Graduate Faculty and FAC. The duties shall be specified in a departmental operating procedures document and referenced in the description of workload equivalents (see Section IV F. Faculty Workload and Workload Equivalents) contained in this handbook. The Graduate Coordinator has the right to resign from office at any point. In case of temporary absence (sabbatical, research leave, etc.), the Chair may designate an Interim Graduate Coordinator in consultation with the FAC.

    4. Undergraduate Coordinator

      The Undergraduate Coordinator is appointed by the Chair after consultation with the FAC. The term of service is established by the Chair in consultation with the FAC, but may be terminated by the Chair, in his/her sole discretion. The Undergraduate Coordinator is responsible for recruitment, advising and data tracking for the Department's Baccalaureate and minor programs. The specific duties and responsibilities of the Undergraduate Coordinator are determined by the Chairperson in consultation with the FAC. The duties shall be specified in a departmental operating procedures document and referenced in the description of workload equivalents (see Section IV F. Faculty Workload and Workload Equivalents) contained in this handbook. The Undergraduate Coordinator has the right to resign from office at any point. In case of temporary absence (sabbatical, research leave, etc.), the Chair may designate an Interim Undergraduate Coordinator in consultation with the FAC.

    5. Additional Administrative Appointments

      Appointments to other departmental administrative positions are made by the Chair after consultation with the FAC. Appointments will be dependent upon the specific requirements of the position and an individual’s qualifications for the position. Duties and terms of office shall be specified by the Chair and FAC in a departmental operating procedures document. If a workload equivalent is to be associated with the appointment, the position must also be referenced in the description of workload equivalents (see Section IV F. Faculty Workload and Workload Equivalents) contained in this handbook.

    6. Non-Academic Staff

      The Department's non-academic staff includes all classified and unclassified staff positions within the Department including secretarial staff and IT support staff. Each position has specific duties as defined in the applicable position description.

  3. Standing Departmental Committees

    All Department committees are advisory and recommendatory to the Chair. The membership, structure, and function of some of the Department's committees are governed by University, Administrative and Operational Policies and the applicable Collective Bargaining Agreement. The Chair may establish other departmental standing and ad hoc committees in consultation with the FAC. The Chair will welcome requests from faculty members for positions on appointed committees. The Chair, when making appointments to Department committees, will be mindful of the diversity of disciplines within the Department and will consider the expertise and interests necessary for the effective functioning of specific committees.

    Except for the Student Academic Complaint Committee (see Section VII, “Students”), voting members of standing Departmental committees are determined by elections held each spring semester. Functional unit representatives are selected by Kent Campus Faculty; Regional

    Campuses representatives are selected by Regional Campuses Faculty; Full-time non-tenure-track representatives are selected by and from Kent and Regional Campuses non-tenure-track Faculty. The selection process for student representatives is determined by those committees having student representatives. The term of office for newly elected members shall commence with the conclusion of the spring semester. Unless otherwise indicated due to specific situations (e.g., personnel actions by the FAC), meetings of all committees are open to all members of the Department faculty; accordingly, announcements of and agendas for such meetings will be posted on the bulletin board in the Department office.

    1. Faculty Advisory Committee (FAC)

      The FAC is structured and operates as described in the Collective Bargaining Agreement. The FAC is elected directly by the full-time Faculty of the Department as defined in subhead III A Definition of the Faculty above. The FAC elects one (1) member to act as the Department representative to the College Advisory Committee (hereinafter “CAC”) The FAC, in concert with the Chairperson, may study any matter relevant to the Department’s interests and operations. In its advisory and recommendatory role it will endeavor to assist the Chairperson to identify problems, seek suggestions, reconcile opinions, search for solutions, and keep the Department as a whole informed about Departmental matters.

      Each spring term the FAC shall review all full-time tenure-track Department faculty members below the rank of Full Professor and nominate candidates for promotion.

      a. Membership

      The Department Chairperson shall be an ex officio non-voting member of the FAC and shall call and preside at FAC meetings. The Assistant to the Chairperson, the Graduate Coordinator, the Undergraduate Coordinator and the IAL Director are ex officio non-voting members of the FAC. These faculty members are, however, eligible to stand for election to the Committee.

      The Faculty Advisory Council utilizes a “senatorial” model where each of the three functional units has an equal number of representatives. This model stresses equity among the units and serves to promote consensus-building and collaborative governance. The FAC shall consist of up to 14 voting members elected from the Faculty each spring for a term of at least one semester but no more than one academic year. The committee will be constituted so as to reflect the organization of the Department, namely four members from each functional unit, one member from the Regional Campuses, and one member from the Full-Time Non-Tenure-Track Faculty. The four representatives from the literature/culture/language unit each represent one of that unit’s constituent sub-units, (1) the BA in Classics, BA in Latin, MA in Latin; (2) the BA in French, MA in French; (3)the BA in German, MA in German, and BA in Russian; and (4) the BA in Spanish and MA in Spanish. Each of the functional units (or, in the case of the literature/culture/language unit, the sub-units) shall convene during the spring semester to conduct elections to the FAC and shall inform the Department Chairperson by memorandum of the name of the respective representatives and alternate representatives. The contingent of representatives elected to the FAC should reflect the unit’s internal governance structure. The alternate representative shall attend meetings when the representative cannot. In the event a functional unit cannot elect a full slate of four candidates to the FAC, the Chair will be informed in writing.

      b. Meetings

      The FAC shall meet at least twice per semester. The Department Chairperson sends a FAC agenda to all committee members and shall circulate a copy for Departmental information. Additional meetings may be called by the Department Chairperson. A meeting of outgoing and incoming members shall be held in May. The Chair person shall take into consideration requests of any member of the FAC for a meeting and shall call a meeting if at least half of the members of the FAC request that a meeting be called.

      The FAC will normally be consulted as to the agenda for Department meetings, and will have the opportunity to make recommendations for the agenda by submitting a written request with an outline of the suggested topic to the Department Chairperson or any member of the FAC. Minutes of all meetings shall be distributed to Faculty. Department members may request an appearance before the FAC on any issue.

    2. Curriculum Committee

      The CC assists the Chair in supervising and coordinating the Department’s curricular programs. The CC makes recommendations on any and all matters which affect the academic programs of the Department including but not limited to faculty proposals for new courses, changes in course content, major requirements, and other curricular matters. The CC shall elect one (1) member with full graduate faculty status to serve on the College Curriculum Committee. If no member of the CC has full graduate faculty status, the candidate with full graduate faculty status who had the next highest vote total in the election of the CC will serve as an additional CC member and as the Department’s representative to the College Curriculum Committee. The Committee makes recommendations on all proposals related to courses, curricula, and programs in the Department. Proposals to establish, revise, or abandon courses, programs or requirements originate with the functional units or sub-units; proposals at the graduate level must be approved by the Graduate Studies Committee prior to Curriculum Committee action. Upon approval, the Committee transmits curricular proposals to the Associate Dean for Curriculum. The Committee maintains consistent overall educational standards in accord with the mission of the Department. The Committee coordinates the work of the units with respect to catalog copy, advising material, major/minor sheets, etc.

      a. Membership

      The Curriculum Committee consists of nine members: four faculty members from the Literature/Culture/Language functional unit representing that group’s four sub-units, two from the translation functional unit, two from the pedagogy functional unit; one from the Regional Campuses; one from the NTT faculty and one voting graduate student member. All members are elected each spring for a term of one academic year. Each of the represented groups shall convene during the spring semester to conduct elections to the Curriculum Committee and shall inform the Department Chairperson by memorandum of the name of the respective representative and alternate representative. The alternate representative shall attend meetings when the representative cannot. The student representative shall be selected by the graduate students in the Department and have full voting membership rights.

      The Committee chair shall be the Assistant to the Chair or another faculty member elected by the Committee. The Committee chair shall provide members with an agenda for each meeting and circulate a copy for Departmental information. The Assistant to the Chair, Graduate Coordinator, Undergraduate Coordinator and the Director of the Institute for Applied Linguistics shall be ex officio non-voting members of the Curriculum Committee. These faculty members may, however, stand for election to the Committee.

      b. Meetings

      The Curriculum Committee shall meet regularly during the academic year and at least once per semester. Additional meetings may be called by the Committee Chairperson. The Chairperson shall take into consideration requests of any committee member for a meeting and shall call a meeting when at least half of the members of the Curriculum Committee request that a meeting be called. The Committee shall elect its own secretary for the purpose of taking minutes of each meeting. These minutes will be distributed to all Committee members; a copy of the approved minutes will be circulated in the Department for information purposes.

    3. Graduate Faculty Committee

      a. Membership

      The Graduate Coordinator calls and chairs meetings of the Graduate Faculty Committee. The Graduate Faculty Committee shall be a committee of the whole, consisting of all Faculty members of the Department with full graduate faculty status.

      b. Responsibilities and Functions

      The primary responsibility of the Graduate Faculty Committee is to review Graduate Faculty applications and recommend Departmental faculty for graduate faculty status in accordance with the procedures and criteria of the College Graduate Council and the Department (see Section V, B, and Appendix A).

      c. Meetings

      The Graduate Faculty Committee convenes during the academic year when required to review Graduate Faculty applications. At the discretion of the Graduate coordinator, the business of the committee may be conducted by email.

    4. Student Academic Complaint Committee

      The Student Academic Complaint Committee is composed of at least three faculty members and at least one student appointed by the FAC. The FAC, or any other standing committee of the department determined by the FAC, with the addition of at least one student, may also function as the SACC. The Chair of the SACC is elected by the SACC at the beginning of each academic year. The policies and procedures of this committee are governed by University Policy 3342-4-02.3. The policy provides for only one SACC in each department.

      In the event that a member of the Student Academic Complaint Committee is the subject of or may otherwise be involved with a student complaint, the FAC will select a replacement from the full-time tenured and tenure-track faculty. If the Chair of the SACC is the subject of or may otherwise be involved with a student complaint, the Chair will appoint a member of the Student Academic Complaint Committee to chair the committee and the FAC will appoint an additional member to the committee from the full-time tenured and tenure-track faculty.

    5. Reappointment, Tenure, and Promotion Committee

      The policies and procedures which govern the Department’s Ad Hoc Reappointment, Tenure and Promotion (RTP) Committee are included in University Policy. Procedural and operational guidelines for this committee are provided annually by the Office of the Provost. This committee reviews materials relevant to the professional performance of faculty who are candidates for reappointment, tenure, or promotion in rank, and to make recommendations to the Chair on each of these personnel decisions. The recommendations of this committee and the Chair, together with the materials assembled for the committees, are forwarded to the Dean of the College.

    6. Other Departmental Committees

      The Chair may establish, charge, and appoint the membership of additional departmental standing or ad hoc committees as required by the Department. In establishing departmental committees, naming members and designating a committee chair, the Chair shall consult with the FAC. The Chair will welcome requests and preferences from the faculty before establishing and making appointments to departmental committees.

  4. Internal Organization of the Department

    For governance purposes, the Faculty is organized into three functional units associated with its degree programs. These units are the Literature/Culture/Language Unit, the Pedagogy Unit and the Translation Unit. Affiliated with the Department but having separate administrative structure, is the Institute for Applied Linguistics. In addition, standing committees have been established to conduct the business of the Department. As a matter of principle, all meetings of all groups in the Department, except for meetings dealing with personnel matters, are open. Accordingly, all meetings are to be listed on the calendar in the Department office and notice posted on the Department bulletin board.

    1. Functional Units and Degree Programs

      The Department of Modern and Classical Language Studies offers a wide range of degree programs and degree program specializations:

      1.             BA in American Sign Language;

      2.             BA in Classics, BA in Latin, MA in Latin;

      3.             BA in French, MA in French;

      4.             BA in German, MA in German, BA in Russian;

      5.             BA in Spanish, MA in Spanish;

      6.             Teacher licensure in American Sign Language, French, German, Latin, Russian and Spanish;

      7.             MA in French, German, Russian and Spanish with Pedagogy specialization;

      8.             BS in French, German, Russian, and Spanish Translation;

      9.             MA in Translation and PhD in Translation Studies.

      For purposes of governance:

      1. The BA in Classics, BA in Latin, MA in Latin, BA in French, MA in French, BA in German, MA in German, BA in Russian, BA in Spanish, and MA in Spanish degree programs will comprise the Literature/Culture/Language functional unit. This functional unit is further divided into four sub-units: Classics/Latin, French, German/Russian, and Spanish.

      2. The BA in American Sign Language and teacher licensure programs in American Sign Language, French, German, Latin, Russian and Spanish as well as the MA in French, German, Russian and Spanish with Pedagogy specializations will comprise the Pedagogy functional unit;

      3. The BS programs in French, German, Russian, and Spanish Translation and the graduate programs in Translation will comprise the Translation functional unit.

      Each of these functional units is responsible for the development and maintenance of its major and minor program(s), including responsibility for advising. Programmatic revisions in one unit that involve or impact other units must include appropriate consultation, discussion and communication.

      Each functional unit has the right to develop an internal structure (for instance, language sub-units) to best serve its governance needs and to ensure equitable representation of disciplinary units on the FAC and other committees.

    2. Institute for Applied Linguistics

      The Institute for Applied Linguistics (IAL) is an independent administrative unit of the College of Arts and Sciences established in 1988 by the Board of Trustees of Kent State University. The Institute is a focus of identity for faculty and students in the disciplines of applied linguistics: translation, interpreting, LSP / ESP / terminology studies, language informatics and software localization, and second language teaching (including foreign language teaching and TESL).

    3. Functional Units: Coordinators and Committees

      There are three functional units in the Department, associated with the department’s degree programs as enumerated above. The pedagogy and the translation units are each headed by a coordinator and each unit elects its FAC representatives from its membership. In the case of the Literature/Culture/Language functional unit, for the purposes of governance, the elected FAC representative of each sub-unit (as defined above in Section C.1) will act as a sub-unit coordinator. The Literature / Culture / Language functional unit may also choose to select a functional unit coordinator when deemed necessary by members of the sub-units but whose role is primarily as a convener of functional unit's members.

      a. Membership

      All Faculty members are automatically members of the functional unit associated with the degree programs(s) they were hired into or whose courses they are primarily assigned to teach. A faculty member may petition to be considered a member of another functional unit by declaring his/her intention to the Department Chairperson. Approval of a change of affiliation is subject to review by the FAC and acceptance by the petitioned unit. Under the open meetings law, all full-time Faculty will receive timely notification of and have opportunity to attend and participate in all meetings of all functional units and to review minutes of those meetings. Only those formally assigned to the unit may vote at unit meetings.

      b. Meetings

      The unit coordinator (or his/her delegates) will call or caused to be called at least one regular meeting of the full unit (or in cases where there is an internal governance structure, sub-units) each semester and post notice of the scheduled meeting on the Department bulletin board. Additional meetings may be called with at least one week’s notice. The coordinator or his/her delegates shall take into consideration the request of any member of the Unit for a meeting, and shall call a meeting if at least one half of the members of the Unit request that a meeting be called. The coordinator will distribute a summary of the discussion and transactions of each meeting to the Department Chairperson, the Assistant to the Chair, the other unit coordinators, and the Graduate Coordinator.

  5. Recruiting Faculty

    The Department supports the goals of equal opportunity and affirmative action in recruiting and in making appointments to the faculty. Search Committees are appointed by the Chair and after consultation with the FAC and faculty members in the specific area or discipline conduct the search for candidates. Search committees may include a student member selected by the faculty members serving on the search committee. Following the search, the search committee recommends to the Chair that two (2) or three (3) candidates be invited to campus for an interview. The search committee may recommend its choice of candidates to the Chair. Committee recommendations are advisory to the Chair, who then makes a recommendation to the Dean. If the Dean concurs with the Chair, a recommendation is forwarded to the Office of the Provost. If the Chair's recommendation is different than that of the search committee and the faculty, the Chair shall inform the Dean of all recommendations and the reasons for the disagreement.

    In consultation with the FAC, the Department Chairperson will establish need for any additional tenure and non tenure-track faculty and draft a description of the position to be filled. The Chairperson will seek authorization from the Dean to fill the position; upon obtaining authorization, the Chairperson will immediately advertise the position nationally in forums such as the MLA Job List and the APA Positions for Classicists. The FAC will designate an ad hoc Search Committee which will work in close collaboration with the Departmental Chairperson and the FAC. The Search Committee will establish more specific procedures suited to the position and the candidates, if need be. If possible, the Chairperson and (an) appropriate designate(s) will conduct preliminary interviews at national professional meetings such as the MLA and APA Conventions.

    Evaluation of dossiers and interviewees will focus on the characteristics directly related to matters specified in the position description. This evaluation will result in a list of finalists who will be invited to campus to teach a class appropriate to the position, present a colloquium, and participate in a formal interview with the Search Committee and other University representatives and officials. Following the interviews, the Search Committee will make its recommendation to the Department Chairperson. The Chairperson will forward this recommendation to the Dean. If, however, the Chairperson finds the Search Committee’s recommendation unsatisfactory, a joint meeting of the Search Committee and the FAC will be called for discussion and resolution. The Chairperson will be responsible for keeping candidates apprised of their status from the initial inquiry until an appointment, if any, is made.

  6. Role and Responsibility of the Faculty

    Research, Teaching, Service: Each faculty member is expected to contribute to the Department, Campus, College and the University according to the terms and conditions of his/her letter of appointment.

    Scholarly activity is expected of all tenure track and tenured faculty members, although the extent and/or type of activity may vary with the terms of each faculty member’s assignment and campus location. Faculty involved in research and the graduate program are expected to present evidence of their endeavors as witnessed by publication, proposals submitted for extramural funding, and dissemination of research in various venues as appropriate to the discipline. Activity in professional organizations and the training of graduate students is also expected.

    Not all faculty members contribute to the Department in the same manner. A faculty member whose primary responsibilities are undergraduate teaching and undergraduate programs may teach and serve in a greater diversity of courses than a faculty member who is also a member of the graduate faculty. Most of the Department faculty members will be either a full or associate member of the graduate faculty. Supervision and direction of undergraduate research projects and theses is part of the teaching function.

    Service to the University is a responsibility of each faculty member. Department, Campus, College, and University committee membership is expected as a normal part of a faculty member’s contributions. Special or outstanding service above and beyond that which is typical may be considered during the review of a faculty member, but service alone will not reduce the expectations of quality teaching and scholarly activity.

  7. Role of Non-Tenure Track Faculty Members in Departmental Governance

    The role of Full-time Non-tenure-track (NTT) faculty in the governance of the Department is regulated by the Collective Bargaining Agreement of this group. It is the policy of the Department to afford NTT faculty an appropriate voice in the affairs of the Department. Accordingly, given their limited numbers on the Kent and Regional Campuses, NTT faculty appointed to teach a foreign language on any campus shall have an equal opportunity to represent that group on Standing Departmental committees and appropriate ad hoc committees. These representatives shall be chosen jointly by all NTT faculty regardless of the campus on which they have appointment; they shall have full voice and vote on all matters except those restricted by the respective collective bargaining agreements.

  8. Regional Campus Program and Faculty

    1. Tenure-Track Faculty

      The Department has an interest in maintaining quality instruction in the Regional Campus system as well as at the Kent Campus. For this reason, the Department Chair person, or a duly appointed representative, will participate in recruitment, and act on recommendation for appointment, of Regional Campus faculty candidates; stipulate particular courses which such faculty are approved to teach; recommend course content and grading standards; recommend materials, supplies, and equipment; recommend methods of instruction and test and examination procedures; recommend class size; and evaluate the academic performance of faculty annually. The Regional Campus Dean will determine salary, teaching load, and course assignments.

      While Regional Campus faculty members hold appointments specifically in the Regional Campus system, they are also regular members of the Department and of the College of Arts and Sciences. They will as far as practicable be represented on standing Department Committees, including (but not limited to) Departmental Faculty Advisory and Curriculum Committees; search committees; review committees; reappointment, promotion and tenure committees; and committees considering Departmental policy, instructional standards, or program development. The Departmental Chairperson bears the responsibility for assuring Regional Campus representation on these committees and consideration of Regional Campus interests when membership on any ad hoc committee is to be determined.

      Because of the circumstances outlined above, Regional Campus faculty members have a dual accountability. In matters involving course content and method of instruction and examination, they are accountable to the Department Chairperson; in all other matters they are accountable to the Regional Campus Dean.

      Faculty being considered for reappointment, tenure, and/or promotion will be subject to the appropriate provisions of the Regional Campus Handbook, the Collective Bargaining Agreement, and Section V (in particular, paragraph D) of this document.

      The minutes of standing and other significant committees listed above shall be forwarded to Regional Campus faculty not serving on those committees.

      Regional Campus faculty shall be kept apprised of all developments relating to instruction on the elementary and intermediate levels. This includes (but is not limited to) prompt notification of any anticipated change in text, any additional instructional materials such as computer exercises, or special testing in which their students might participate. In particular, the Language Units shall be responsible for providing this notification in a timely manner through the Language Studies Advisor who functions as departmental liaison with the Regional Campuses. By the same token, language faculty on each Regional Campus offering foreign language instruction will designate one of their number to serve as liaison to the Basic Studies Coordinator on the Kent Campus. The Basic Studies Coordinator will request from the Dean of each Regional Campus a list of instructors and campus language course offerings at the beginning of each semester in an effort to coordinate the courses across the eight-campus system as far as practicable.

    2. Non-Tenure Track Faculty

      In consultation with the Department Chairperson, the Regional Campus Dean establishes the need for non-tenure-track faculty, drafts the job description, and conducts a search with the assistance of an ad hoc Search Committee. The appointment, as well as any subsequent reappointment, occurs in accordance with established University procedures, including notification to the Department Chairperson. Any full-time non-tenure-track faculty appointed to teach a foreign language at a Regional Campus is expected to participate in Departmental governance on an equal basis with Kent Campus non-tenure-track faculty and have an equal opportunity to represent this group on Standing Departmental Committees and appropriate ad hoc committees.

  9. Sanctions

    A sanction is a documented corrective action in response to a faculty member's unsatisfactory performance of his/her duties and responsibilities as a member of the faculty. (See, CBA Article VIII).

  10. Faculty Leaves

    All leaves, sponsored or unsupported, personal or professional, are subject to the approval of the Chair, the Dean and the Provost. It is the responsibility of faculty leaving the Kent area for an extended period of time (e.g., during sabbatical or research leave) to keep the Department informed concerning address(es) and/or telephone number(s) where the faculty member can be reached.

                    University leaves include but are not limited to:

                    1.        Research leaves (See UPR 3342-6-11.8 ).

                    2.        Leaves of absence without pay (See UPR 3342-6-11.9).

                    3.         Faculty professional improvement leaves (See UPR 3342-6-12).

                    4.        Research/Creative Activity appointments (See UPR 3342-6-15.3).

    Faculty members receiving sabbatical leave or research grants are in general released from obligations such as Assistant to the Chair, Unit or Advising Coordinator, and committee member, but may continue with these duties if they wish. Faculty whose position involves activities essential to the functioning of the Department on a regular basis (advising, committee chair, etc.) are expected to consult with their Unit(s) and notify the Department Chairperson in a timely manner for temporary assumption of those duties. Should their availability permit, however, tenured faculty may be requested to be available to assist the FAC with personnel matters, especially in connection with evaluations of pre-tenure faculty and candidates for promotion. Faculty whose research activities are likely to prevent availability are expected to provide the Department Chairperson with timely notification of this situation (i.e., no later than the end of the semester prior to the leave).

  11. Faculty Absence and Travel Policy

    When it is necessary to miss a class, the instructor shall notify the Departmental office and leave instructions for informing students of the cancellation and any assignment for the next class meeting. Should a substitute be called for, any arrangements must be cleared beforehand with the Chairperson or Assistant to the Chairperson. Faculty members who will be absent from campus for professional or personal reasons must submit a Request for Absence Form to the Chair. The request should be made at least one (1) month prior to the planned absence and is subject to the approval of the Chair and the Dean. Arrangements for any classes to be missed during the absence must be addressed to the satisfaction of the Chair before approval will be granted.

    Attendance at professional meetings is encouraged and approved travel expenses incurred in attending such meetings will be reimbursed when approved prior to travel according to the University's travel policies and are subject to the availability of funds. In general, greater amounts of support will be granted to meeting participants (i.e. those presenting a paper or chairing a session) than to faculty members who simply attend professional meetings.

  12. Faculty Sick Leave

    The Chair is responsible for keeping complete records of faculty sick leave; however, faculty members are also required to submit the appropriate sick leave forms to the Chair. Sick leave forms should be completed and submitted to the Chair within forty-eight (48) hours after an absence. (See UPR 3342-6-11.1)

  13. Faculty Grievance and Appeal

    The established policies and procedures regarding faculty grievances and appeals are stated in detail in CBA, Article V. Every effort will be made to resolve these grievances informally at the lowest possible administrative level within the Department.

    Professional disputes and complaints about matters other than those of a contractual nature should be resolved through the Chairperson. Faculty members who believe that they are being treated unfairly should consult with the Chairperson.