Standing Departmental Committees | Department of Modern and Classical Language Studies Faculty Handbook | Kent State University

Standing Departmental Committees

All Department committees are advisory and recommendatory to the Chair. The membership, structure, and function of some of the Department's committees are governed by University, Administrative and Operational Policies and the applicable Collective Bargaining Agreement. The Chair may establish other departmental standing and ad hoc committees in consultation with the FAC. The Chair will welcome requests from faculty members for positions on appointed committees. The Chair, when making appointments to Department committees, will be mindful of the diversity of disciplines within the Department and will consider the expertise and interests necessary for the effective functioning of specific committees.

Except for the Student Academic Complaint Committee (see Section VII, “Students”), voting members of standing Departmental committees are determined by elections held each spring semester. Functional unit representatives are selected by Kent Campus Faculty; Regional

Campuses representatives are selected by Regional Campuses Faculty; Full-time non-tenure-track representatives are selected by and from Kent and Regional Campuses non-tenure-track Faculty. The selection process for student representatives is determined by those committees having student representatives. The term of office for newly elected members shall commence with the conclusion of the spring semester. Unless otherwise indicated due to specific situations (e.g., personnel actions by the FAC), meetings of all committees are open to all members of the Department faculty; accordingly, announcements of and agendas for such meetings will be posted on the bulletin board in the Department office.

  1. Faculty Advisory Committee (FAC)

    The FAC is structured and operates as described in the Collective Bargaining Agreement. The FAC is elected directly by the full-time Faculty of the Department as defined in subhead III A Definition of the Faculty above. The FAC elects one (1) member to act as the Department representative to the College Advisory Committee (hereinafter “CAC”) The FAC, in concert with the Chairperson, may study any matter relevant to the Department’s interests and operations. In its advisory and recommendatory role it will endeavor to assist the Chairperson to identify problems, seek suggestions, reconcile opinions, search for solutions, and keep the Department as a whole informed about Departmental matters.

    Each spring term the FAC shall review all full-time tenure-track Department faculty members below the rank of Full Professor and nominate candidates for promotion.

    a. Membership

    The Department Chairperson shall be an ex officio non-voting member of the FAC and shall call and preside at FAC meetings. The Assistant to the Chairperson, the Graduate Coordinator, the Undergraduate Coordinator and the IAL Director are ex officio non-voting members of the FAC. These faculty members are, however, eligible to stand for election to the Committee.

    The Faculty Advisory Council utilizes a “senatorial” model where each of the three functional units has an equal number of representatives. This model stresses equity among the units and serves to promote consensus-building and collaborative governance. The FAC shall consist of up to 14 voting members elected from the Faculty each spring for a term of at least one semester but no more than one academic year. The committee will be constituted so as to reflect the organization of the Department, namely four members from each functional unit, one member from the Regional Campuses, and one member from the Full-Time Non-Tenure-Track Faculty. The four representatives from the literature/culture/language unit each represent one of that unit’s constituent sub-units, (1) the BA in Classics, BA in Latin, MA in Latin; (2) the BA in French, MA in French; (3)the BA in German, MA in German, and BA in Russian; and (4) the BA in Spanish and MA in Spanish. Each of the functional units (or, in the case of the literature/culture/language unit, the sub-units) shall convene during the spring semester to conduct elections to the FAC and shall inform the Department Chairperson by memorandum of the name of the respective representatives and alternate representatives. The contingent of representatives elected to the FAC should reflect the unit’s internal governance structure. The alternate representative shall attend meetings when the representative cannot. In the event a functional unit cannot elect a full slate of four candidates to the FAC, the Chair will be informed in writing.

    b. Meetings

    The FAC shall meet at least twice per semester. The Department Chairperson sends a FAC agenda to all committee members and shall circulate a copy for Departmental information. Additional meetings may be called by the Department Chairperson. A meeting of outgoing and incoming members shall be held in May. The Chair person shall take into consideration requests of any member of the FAC for a meeting and shall call a meeting if at least half of the members of the FAC request that a meeting be called.

    The FAC will normally be consulted as to the agenda for Department meetings, and will have the opportunity to make recommendations for the agenda by submitting a written request with an outline of the suggested topic to the Department Chairperson or any member of the FAC. Minutes of all meetings shall be distributed to Faculty. Department members may request an appearance before the FAC on any issue.

  2. Curriculum Committee

    The CC assists the Chair in supervising and coordinating the Department’s curricular programs. The CC makes recommendations on any and all matters which affect the academic programs of the Department including but not limited to faculty proposals for new courses, changes in course content, major requirements, and other curricular matters. The CC shall elect one (1) member with full graduate faculty status to serve on the College Curriculum Committee. If no member of the CC has full graduate faculty status, the candidate with full graduate faculty status who had the next highest vote total in the election of the CC will serve as an additional CC member and as the Department’s representative to the College Curriculum Committee. The Committee makes recommendations on all proposals related to courses, curricula, and programs in the Department. Proposals to establish, revise, or abandon courses, programs or requirements originate with the functional units or sub-units; proposals at the graduate level must be approved by the Graduate Studies Committee prior to Curriculum Committee action. Upon approval, the Committee transmits curricular proposals to the Associate Dean for Curriculum. The Committee maintains consistent overall educational standards in accord with the mission of the Department. The Committee coordinates the work of the units with respect to catalog copy, advising material, major/minor sheets, etc.

    a. Membership

    The Curriculum Committee consists of nine members: four faculty members from the Literature/Culture/Language functional unit representing that group’s four sub-units, two from the translation functional unit, two from the pedagogy functional unit; one from the Regional Campuses; one from the NTT faculty and one voting graduate student member. All members are elected each spring for a term of one academic year. Each of the represented groups shall convene during the spring semester to conduct elections to the Curriculum Committee and shall inform the Department Chairperson by memorandum of the name of the respective representative and alternate representative. The alternate representative shall attend meetings when the representative cannot. The student representative shall be selected by the graduate students in the Department and have full voting membership rights.

    The Committee chair shall be the Assistant to the Chair or another faculty member elected by the Committee. The Committee chair shall provide members with an agenda for each meeting and circulate a copy for Departmental information. The Assistant to the Chair, Graduate Coordinator, Undergraduate Coordinator and the Director of the Institute for Applied Linguistics shall be ex officio non-voting members of the Curriculum Committee. These faculty members may, however, stand for election to the Committee.

    b. Meetings

    The Curriculum Committee shall meet regularly during the academic year and at least once per semester. Additional meetings may be called by the Committee Chairperson. The Chairperson shall take into consideration requests of any committee member for a meeting and shall call a meeting when at least half of the members of the Curriculum Committee request that a meeting be called. The Committee shall elect its own secretary for the purpose of taking minutes of each meeting. These minutes will be distributed to all Committee members; a copy of the approved minutes will be circulated in the Department for information purposes.

  3. Graduate Faculty Committee

    a. Membership

    The Graduate Coordinator calls and chairs meetings of the Graduate Faculty Committee. The Graduate Faculty Committee shall be a committee of the whole, consisting of all Faculty members of the Department with full graduate faculty status.

    b. Responsibilities and Functions

    The primary responsibility of the Graduate Faculty Committee is to review Graduate Faculty applications and recommend Departmental faculty for graduate faculty status in accordance with the procedures and criteria of the College Graduate Council and the Department (see Section V, B, and Appendix A).

    c. Meetings

    The Graduate Faculty Committee convenes during the academic year when required to review Graduate Faculty applications. At the discretion of the Graduate coordinator, the business of the committee may be conducted by email.

  4. Student Academic Complaint Committee

    The Student Academic Complaint Committee is composed of at least three faculty members and at least one student appointed by the FAC. The FAC, or any other standing committee of the department determined by the FAC, with the addition of at least one student, may also function as the SACC. The Chair of the SACC is elected by the SACC at the beginning of each academic year. The policies and procedures of this committee are governed by University Policy 3342-4-02.3. The policy provides for only one SACC in each department.

    In the event that a member of the Student Academic Complaint Committee is the subject of or may otherwise be involved with a student complaint, the FAC will select a replacement from the full-time tenured and tenure-track faculty. If the Chair of the SACC is the subject of or may otherwise be involved with a student complaint, the Chair will appoint a member of the Student Academic Complaint Committee to chair the committee and the FAC will appoint an additional member to the committee from the full-time tenured and tenure-track faculty.

  5. Reappointment, Tenure, and Promotion Committee

    The policies and procedures which govern the Department’s Ad Hoc Reappointment, Tenure and Promotion (RTP) Committee are included in University Policy. Procedural and operational guidelines for this committee are provided annually by the Office of the Provost. This committee reviews materials relevant to the professional performance of faculty who are candidates for reappointment, tenure, or promotion in rank, and to make recommendations to the Chair on each of these personnel decisions. The recommendations of this committee and the Chair, together with the materials assembled for the committees, are forwarded to the Dean of the College.

  6. Other Departmental Committees

    The Chair may establish, charge, and appoint the membership of additional departmental standing or ad hoc committees as required by the Department. In establishing departmental committees, naming members and designating a committee chair, the Chair shall consult with the FAC. The Chair will welcome requests and preferences from the faculty before establishing and making appointments to departmental committees.