Faculty Council Constitution, Kent State University at East Liverpool
We the faculty at Kent State University at East Liverpool hereby establish a Faculty Council for the purposes of being a recommendatory and/or advisory body to the Dean and Chief Administrative Officer of the East Liverpool Campus. The Council shall be responsive to the faculty and shall exist on its good graces.
Statement of Philosophy
While we are in agreement with the fact that all faculty are faculty of Kent State University in pursuit of the University mission, we recognize procedural differences and expectations exist at varying faculty ranks. This Faculty Council Constitution has been developed with constant consideration of agreement with the Collective Bargaining Agreements of the faculty of Kent State University. When in conflict, the language of the Collective Bargaining Agreements supersedes any language in this Constitution.
The authority which exists on the Kent State University at East Liverpool campus is the authority of the State of Ohio delegated by law to the Trustees of the University and through them to the President, administrative officers, and faculty of the University. It is from this source that all powers delegated by this constitution are derived.
Section 1. All legislative powers herein granted shall be vested in a Faculty Council (FC) of Kent State University at East Liverpool.
Section 2. Membership in the Faculty Council shall consist of faculty members holding a full-time tenure or tenure-track (TT), or non-tenure-track (NTT) contract with the East Liverpool campus and a part-time faculty representative elected from those teaching on the East Liverpool Campus. The Dean and Assistant/Associate Dean of the East Liverpool Campus serve as Ex Officio, non-voting members of the Faculty Council.
1. All full-time tenured and tenure track faculty (TT) shall be members of FC. Full-time tenured and tenure track faculty shall be defined as all faculty holding a full-time tenure or tenure track contract with Regional Campuses of Kent State University whose resident campus is East Liverpool and who are represented by the full-time faculty Collective Bargaining Agreement.
2. All full-time non-tenure track faculty (NTT) shall be members of FC. All full-time non- tenure track faculty shall be defined as those faculty who hold a full-time non-tenure track contract with the Regional Campuses of Kent State University and who are primarily assigned to the East Liverpool Campus and who are represented by the non-tenure track faculty Collective Bargaining Agreement.
3. One part-time faculty (PT) representative shall be elected to the membership of FC and shall be a voting member. Part-time faculty shall be defined as those faculty who are adjunct faculty who teach on the East Liverpool Campus.
4. The Faculty Council Executive Committee consisting of a Chairperson, Vice Chairperson, and Secretary shall govern this body.
Section 3. Procedures for determining membership, voting membership, and leadership in the Faculty Council shall be as follows:
- All TT faculty are members and are expected to participate in FC; all TT faculty are voting members. At the beginning of each term, the chairperson shall report the current number of TT Faculty present for the term. This number shall be used to determine (1) the quorum as specified below and (2) the number of voting NTT faculty members for email votes.
- All NTT faculty are members and are expected to participate in FC. The number of NTT voting members shall be at least one member but no more than TT minus one.
- For on-site FC meetings in which a vote is required, and where the number of NTT faculty outnumber the number of TT faculty present at the meeting, the NTT faculty shall quickly convene and determine who shall be voting members. The number of voting NTT membership shall be one less than the number of TT faculty present at the meeting requiring a FC vote.
- For email FC voting initiatives, the maximum number of votes accepted for NTT faculty will be one less than the number of TT faculty. NTT votes will be accepted based on time stamp where the number of votes accepted will be the first votes up to the maximum number of NTT votes allowed (the total number of TT faculty minus one).
- The Executive Committee elections shall be conducted mid-Spring semester by the current Vice Chairperson. The Executive Committee term shall commence the end of the spring semester. All full-time tenure, tenure track, and non-tenure track faculty are eligible to vote for these officers.
- At the beginning of the fall semester (first and second week of the term), the Vice-Chairperson shall conduct an election of all part-time faculty. The part-time faculty member receiving the most votes shall be elected to serve as a member of the FC as a part-time representative. The PT faculty representative is a voting member.
- Any officer or elected representative desiring to resign from the Faculty Council shall submit a resignation in writing to the Chairperson. The Chairperson shall announce the resignation and ask the Vice Chairperson or designee to conduct any appropriate election.
Section 4. Voting members of the Faculty Council (FC) are defined in Section 3 above. Voting members shall be permitted to vote in all matters related to faculty and academic issues except personnel decisions (Reappointment, Tenure, Promotion and the Faculty Excellence Awards). A quorum constitutes a simple majority of TT faculty members. Meetings where a vote is required must have a quorum. The Faculty Council may set the rules for its own proceedings. A record of all meetings shall be kept by the Secretary and distributed to all members within two weeks following each meeting. On procedural questions, the current edition of Roberts Rules of Order, Revised shall be followed. The decision of the presiding officer is considered final.
- All resolutions, bills, and other statements of policy shall be passed by a simple majority of all Faculty Council members. The Faculty Council, at its option, may submit referenda to the faculty at large on important issues. A petition on a given issue signed by two-thirds of the faculty members shall require the Faculty Council to hold referenda at any time. The results of the referenda shall have the force of official policy provided that a majority of the faculty votes. A simple majority of those voting shall carry an issue.
- Any member of the faculty council may make a motion by email. When (if) the motion is seconded, a five day period of discussion will commence; upon conclusion of this discussion period the Vice-chair shall immediately send a simple yes/no/abstention ballot to the members who will have at least one week to respond. All FC members are expected to email his or her vote. The motion will carry upon receiving a simple majority of the responding ballots as long as the total responses constitute a quorum as defined above.
Section 5. The Faculty Council shall meet no less than three times during each semester at regular intervals. The dates of these meetings shall be determined by the Executive Committee in consultation with the Dean/CAO and/or the Assistant/Associate Dean at the beginning of each semester and distributed to all faculty (full-time and part-time). All faculty members have the right to engage in the discussion at the meetings of the Council. The Faculty Chairperson shall send out requests for agenda items to all faculty (full and part-time). The agenda shall be set with the Dean/CAO and/or Assistant Dean by the Executive Committee or designee. The agenda shall be made public no less than 1 week before regularly scheduled meetings and forty eight (48) hours prior to special meetings, except in the case of an immediate, urgent issue. The Council may be convened for special meetings at the call of the Council Chairperson; upon petition of at least one-fourth of the Council members. Only subjects listed in the proposed agenda for a special meeting may be considered at the meeting. The meetings may be held at any time including the summer months, if a quorum of representatives (majority) can be in attendance. Minutes of all meetings shall be distributed to faculty (full and part-time) within 2 weeks of the meeting. Minutes shall consist of a summary of issues discussed and decisions reached, if any. The Dean/CAO shall have the opportunity for a timely review of the minutes prior to their distribution.
Section 6. According to the Collective Bargaining Agreement, the Faculty Council is the primary advisory and recommendatory body to the Campus Dean and CAO, who serves as an Ex Officio, nonvoting member. It is the purpose of this Council or designated subcommittees on which tenure track Faculty constitute a majority, to advise and recommend on all matters, including but not limited to the following:
- faculty personnel issues
- appointments of new resident faculty
- review of full-time non tenure track faculty assigned to the campus
- allocation or reallocation of faculty positions and academic staff positions including new and vacant positions
- campus program development, restructuring, and/or discontinuance
- evaluations relating to faculty salary increases and other salary adjustments, when and if applicable
- campus planning and budget priorities, including review of requests of discretionary resources, for new funding in support of academic programs and allocation
- issues relating to teaching assignments and class schedules, including appropriate application of workload equivalencies
- faculty professional improvement, research, and other scholarly leaves
- issues relating to the advising and retention of students
- insuring that instructional standards are followed
- insuring that class and other duties of faculty members are met
Generally, the East Liverpool Faculty Council shall have the advising authority within the faculty governance framework to:
- provide for the common betterment and general welfare of the University community
- express faculty opinion to the administration and students through the Executive Committee or Chairperson
- receive and act on petitions
- make all ordinances proper for executing the provision of this Constitution
- approve the creation of all ad hoc or standing faculty committees
- take any other action deemed necessary within the general category of faculty affairs
Section 1: Executive Officers
There shall be a Chairperson, Vice Chairperson, and a Secretary of the Faculty Council elected by a vote of all full-time faculty whose residential campus is East Liverpool.
- to be eligible for election to an executive office a faculty member must be an East Liverpool residential campus faculty member. In addition, it is required that any person running for the Chairperson of the Executive Committee of Faculty Council be a Tenured Faculty member.
- the term of office shall be for one year including summer terms and beginning in the spring semester or until new officers are installed if the period between elections is more or less than one year.
- these offices shall be considered vacant whenever the incumbent fails to meet the qualifications of the Faculty Council.
- during the middle of the spring semester, the current Vice Chairperson shall seek nominations for officers from the members of the full-time faculty. Elections for new officers shall be held by the last four weeks of the spring semester with results published immediately. New officers shall be installed at the conclusion of the spring semester. The Vice Chairperson shall be responsible for maintaining a file containing a rank ordered list of the election results for all offices and for giving the election records to the new Vice Chairperson.
- if at any time an executive office is vacated, the Vice Chairperson or designee shall conduct a special election, with all deliberate speed, following the steps outlined above.
Section 2: Duties and Powers of the Chairperson of the Faculty Council/Executive Committee
Chairperson of the Faculty Council:
- shall be responsible for the execution of legislation passed by the Faculty Council.
- shall meet with the Dean and/or Assistant Dean to coordinate meetings, agenda items, and discuss faculty issues.
- shall present information to the Faculty Council and recommend measures for its consideration.
- shall create committees necessary to the proper functioning of the Faculty Council and appoint members and chairpersons of such committees in consultation with the other Executive Committee members.
- shall be the official representative of the faculty at all university affairs where no special representative has been designated.
- shall act as the official representative of the faculty to the administration and to student government where no special representative has been designated.
- shall, upon the request of the Dean and CAO, or affected faculty, assist in assessing and assigning faculty workload equivalents.
- shall preside at all meetings of the Faculty Council.
- shall call meetings in accordance with the provisions of Article II sections 4-5.
- shall perform all other duties that normally befall a chairperson.
- shall serve as chair of the campus Reappointment, Tenure, and Promotion Committee.
- shall be responsible for communicating the recommendations of the Reappointment, Tenure, and Promotion Committee.
- shall serve as the Campus’s representative to the Regional Campuses Faculty Advisory Council (RCFAC).
- shall provide a year-end report which shall be provided to the succeeding Chairperson and distributed to all faculty.
Section 3: Duties and Powers of the Vice Chairperson
The Vice Chairperson of the Faculty Council/Executive Committee:
- shall, unless expressly stated to the contrary, serve as an ex-officio member of all committees and be in continuing communication with all committees with the view to finalizing committee considerations for presentation to the Faculty Council.
- shall meet with the Dean and/or Assistant Dean to coordinate meetings and discuss faculty issues.
- shall perform all duties delegated by the Chairperson.
- shall act as Chairperson of the Faculty Council or at Faculty Meetings in the absence of the Chair.
- shall conduct all elections as outlined and described in Article II section 3 and Article III section 1.
- shall maintain an election file which contains the rank ordered results of all office elections.
- shall prepare and distribute a list of Faculty Council Constituency membership and the Faculty Council meeting times to all faculty at the beginning of each semester.
Section 4: Duties and Powers of the Secretary
The Secretary of the Faculty Council/Executive Committee:
- shall act as recording secretary for all meetings of the East Liverpool Campus faculty, keeping, and promulgating the minutes of such meetings within two weeks of their occurrence in accordance with Article II Section 4.
- shall be responsible for distributing the agenda for all meetings.
- shall keep all records of the Faculty Council.
- shall act as corresponding secretary with all other persons and groups for the East Liverpool Campus faculty.
- shall, in the absence of the Chairperson and Vice Chairperson, act as Chairperson of the Faculty Council.
- shall meet with the Dean and/or Assistant Dean to coordinate meetings and discuss faculty issues.
Section 5: Removal from Office
Any executive officer may be removed from office by majority vote of the Faculty Council or through a referendum by the faculty. The petition for removal must contain at least two-thirds of full time faculty members’ names. A vote of the entire full-time faculty will be conducted. A majority vote of full-time faculty shall be required for removal from office.
Two standing committees and other necessary Ad Hoc committees shall be established to conduct the business of faculty and the university and community at large. Each committee shall be chaired by a Faculty Council representative and shall include all tenured-tenure track faculty, non-tenure track faculty and the part-time representative. Other faculty members will be nominated by the Executive Committee and ratified by Council prior to the Fall Semester. The Executive Committee is responsible for assuring that the majority of each committee consists of Tenured or Tenure Track Faculty. In addition to the two Standing Committees, the Promotion, Tenure, and Reappointment Committee is a permanent committee whose structure adheres to university and collective bargaining agreement guidelines.
Section 1: Faculty Academic Affairs Committee
The Faculty Academic Affairs Committee (FAAC) is primarily responsible for:
- executing the Professional Travel Fund Policy and Procedures for East Liverpool Campus faculty.
- advising the Dean and/or Assistant Dean about Faculty workload equivalencies, Faculty Professional Improvement Leave (FPIL) Requests, Grants, and Summer Grant Proposals.
- recommending new resident faculty appointments.
- advising the Dean or Assistant Dean on the allocation or reallocation of faculty positions.
- assisting the Assistant Dean with the new faculty orientation program.
- establishing faculty professional improvement workshops.
Section 2: Faculty Instructional Affairs Committee
The Faculty Instructional Affairs Committee (FIAC) is primarily responsible for:
- assisting the Dean/CAO and Assistant Dean in exploring new program development
- reviewing proposed curricular changes for any academic program
- assessing the campus’s Diversity and Kent Core course offerings
- recommending course offerings to improve student enrollment
- assisting with programs for student retention and development
- assisting with campus planning and budget priorities
- insuring instructional standards are followed
All full time tenured/TT faculty shall serve in at least one of the committees: FIAC or FAAC. NTT faculty are invited and encouraged to join one of these committees.
Section 3: Reappointment, Tenure, and Promotion Committee
The Reappointment, Tenure, and Promotion Committee shall make advisory recommendations to the Dean and CAO about faculty personnel actions. This committee shall be chaired by the Faculty Council Chairperson, and shall consist of all tenured Faculty at the East Liverpool Campus and all Full Professors. The committee shall also advise the Dean and CAO on non-tenure track faculty reappointment decisions.
Adoption and Approval
Section 1: Ratification
This constitution shall be deemed ratified when approved by a two-thirds majority of the full-time faculty as defined herein through either a written or electronic ballot.
Section 2: Amendments
Amendments to this constitution shall be presented to the Faculty Council for reconsideration upon the petition of a least ten (10) percent of the full-time faculty, and shall be ratified by a simple majority of the full-time faculty through a written or electronic ballot.
Ratified Fall 1976
Amended Spring 1981
Amended Spring 1998
Amended Fall 1998
Amended Spring 1999
Amended Fall 2001
Amended Fall 2003
Amended Spring 2008
Amended Fall 2009
Amended Spring 2010
Ratified Spring 2017