Matters of Regional Campus Governance and Related Procedures | East Liverpool Campus Faculty Handbook | Kent State University

Matters of Regional Campus Governance and Related Procedures

  1. Administrative Organization

    The East Liverpool Campus of Kent State University exists as part of the Regional Campus System of Kent State University. The Dean and Chief Administrative Officer of the East Liverpool campus reports to the Vice President of System Integration of the University. The following are the chief operating officers at the Campus serving East Liverpool.

    The Campus Dean and Chief Administrative Officer is the chief administrative officer and is responsible for all operations at the East Liverpool Campus. The Dean and Chief Administrative Officer directs and supervises the Campus in policy, budget and program planning. The Dean is responsible for academic policies and procedures; supervises all faculty and non-academic personnel and staffing activities; and is ultimately responsible for instruction, student welfare, and community relations. To assist the Dean and Chief Administrative Officer in these responsibilities the Dean has an Associate/Assistant Dean, Director of Enrollment Management and Student Services, Business Administrator, and various other positions which may change from time to time.

    The Associate/Assistant Dean is the academic officer for the campus. The Associate/Assistant Dean has the responsibility for overseeing and implementing academic programs, new course and program development working closely with the Faculty Instructional Affairs Committee; working with the Faculty Academic Affairs Committee in determining faculty workload, workload reductions and hiring; scheduling of courses; distributing, collecting and evaluating the student evaluations of instruction materials; being a liaison with the Kent Campus departments and chairpersons on routine academic matters; and generally fostering the academic welfare of the campus and faculty.

    The Director of Enrollment Management and Student Services oversees admissions, recruitment, student advising, and all other services related to the student population for the Columbiana County Campuses.

    The primary responsibility of the Budget Manager is to direct and document expenditures for the purpose of providing the campus dean with the support to maximize the use of funds and/or ensure overall operations are within approved budgets. The Business Manager prepares a wide variety of materials and is responsible for implementing fiscal policy and budgeting.

    The Senior Facility Manager oversees all matters concerning maintenance, safety, and security for the Columbiana County Campuses.

  2. Administrative Affairs Committee

    This committee is comprised of all East Liverpool Campus administrators, meets on an as needed basis to discuss matters of importance to the administrative staff and to coordinate upcoming events which need administrative support and assistance. The Executive Committee of the Faculty Council shall attend. Meetings of this group are open to all faculty and an invitation should be extended to all faculty when a meeting is announced.

  3. Advisory Board

    The East Liverpool Campus Advisory Board, composed of fourteen community members, advises the East Liverpool Campus Dean and Chief Administrative Officer who serves as an Ex-Officio member. Members are nominated by the Board, after consultation with the Dean and Chief Administrative Officer. From the list of the nominees, the Campus Dean and Chief Administrative Officer makes recommendations to the University President. Faculty Council should name a faculty representative to attend meetings when invited. All appointments to the Advisory Board are made by the President of the University upon the recommendation of the Campus Dean and Chief Administrative Officer. 

    This group serves to identify local needs that can be served by the Campus. Its members are instrumental in areas such as obtaining funds for programs and scholarships and securing public understanding of and support for higher education in the East Liverpool area. Meetings of the Advisory Board are held monthly during the academic year.

    The stated purposes of the Advisory Board are:

    • to represent the interests of both the local community and Kent State University in the overall development of higher educational programs in the East Liverpool area;
    • to communicate the role and mission of the Campus to the community;
    • to promote the goals and objectives of both the Campus and the University;
    • to assist in the development of those resources necessary for the Campus to carry out its educational mission, especially the financial resources necessary to meet the ever-increasing costs of higher education;
    • to provide political, educational and any other assistance it deems appropriate for the Campus and the University to accomplish their educational objectives to articulate the cultural aspects of the Campus and the community.
  4. Faculty

    Faculty at the East Liverpool Campus are committed to teaching, professional development, and university and community citizenship. As appropriate for a regional campus, the faculty place more emphasis on effective teaching, a primary goal of the Campus; in addition, faculty engage in active scholarship, which is essential to quality teaching and professional development. Faculty also are expected to provide service in a variety of areas. University citizenship can include service to: the University; college, department and/or school; East Liverpool Campus; and East Liverpool area community service. All full-time faculty at the East Liverpool Campus relate to the general governance of the University by service on various Kent Campus bodies. These may include: the Faculty Senate; department, school, or college Faculty Advisory Committees; Promotion, Reappointment and Tenure Committees; Curricular Committees, ad hoc committees and various departmental and collegial committees.

    Faculty members report to the East Liverpool Campus Associate/Assistant Dean and are directly accountable to the Dean and Chief Administrative Officer in all matters, except those pertaining to course content and mode of instruction. Primary responsibility for which rests with the Kent Campus department or school or the Regional College.

  5. Faculty Governance

    Local campus faculty are governed by the Faculty Council (FC) as set forth in its Constitution. The FC is composed of all full-time faculty and one elected part-time faculty representative whose designated resident campus is East Liverpool. The FC meets during the semester to discuss faculty concerns, curricular matters, and local campus, Regional Campus, and University issues. This council is also ultimately responsible for approving the creation of all ad hoc or standing faculty committees. The executive officers of the Faculty Council, the Chairperson, Vice Chairperson, and FC Secretary represent the FC membership at meetings and in consultation with the Dean and Chief Administrative Officer and at the joint Faculty-Administrative Executive Committee meetings. The Faculty Council abides by the East Liverpool Campus Faculty Council Constitution for its rules, regulations, and authority.

    The FC shall consider and advise the Dean and Chief Administrative Officer on all academic matters which include, but are not necessarily limited to, the following:

    • issues concerning reappointment, tenure, and promotion, and dismissal of resident faculty of the campus;
    • appointment of new resident faculty, including issues of rank and salary parameters;
    • review of full-time non-tenure faculty assigned to the campus;
    • allocation or reallocation of faculty positions and academic staff positions, including new and vacant positions;
    • campus program development, restructuring, and/or discontinuance;
    • evaluations relating to faculty salary increases and other salary adjustments, when and if applicable;
    • campus planning and budget priorities, including review of requests for new funding in support of academic programs and allocation of discretionary resources;
    • selection and structure of campus-wide committees, including search committees;
    • issues related to teaching assignments and class schedules including appropriate application of workload equivalencies;
    • faculty professional improvement, research, and other leaves;
    • procedures for the establishment review and appropriate revision of the campus handbook;
    • issues related to the advising and retention of students;
    • insuring that instructional standards are followed; and
    • insuring that class and other duties of faculty members are met.

    The above duties may be delegated to other campus committees or to the chair of the FC, either by provision of the campus handbook or by specific recorded action of the full campus faculty or by the FC.

  6. Faculty Council Constitution, Kent State University at East Liverpool

    Preamble

    We the faculty at Kent State University at East Liverpool hereby establish a Faculty Council for the purposes of being a recommendatory and/or advisory body to the Dean and Chief Administrative Officer of the East Liverpool Campus. The Council shall be responsive to the faculty and shall exist on its good graces.

    Statement of Philosophy

    While we are in agreement with the fact that all faculty are faculty of Kent State University in pursuit of the University mission, we recognize procedural differences and expectations exist at varying faculty ranks. This Faculty Council Constitution has been developed with constant consideration of agreement with the Collective Bargaining Agreements of the faculty of Kent State University. When in conflict, the language of the Collective Bargaining Agreements supersedes any language in this Constitution.

    Article I

    The authority which exists on the Kent State University at East Liverpool campus is the authority of the State of Ohio delegated by law to the Trustees of the University and through them to the President, administrative officers, and faculty of the University. It is from this source that all powers delegated by this constitution are derived.

    Article II

    Section 1.  All legislative powers herein granted shall be vested in a Faculty Council (FC) of Kent State University at East Liverpool.

    Section 2.  Membership in the Faculty Council shall consist of faculty members holding a full-time tenure or tenure-track (TT), or non-tenure-track (NTT) contract with the East Liverpool campus and a part-time faculty representative elected from those teaching on the East Liverpool Campus. The Dean and Assistant/Associate Dean of the East Liverpool Campus serve as Ex Officio, non-voting members of the Faculty Council.

    1.         All full-time tenured and tenure track faculty (TT) shall be members of FC. Full-time tenured and tenure track faculty shall be defined as all faculty holding a full-time tenure or tenure track contract with Regional Campuses of Kent State University whose resident campus is East Liverpool and who are represented by the full-time faculty Collective Bargaining Agreement.

    2.         All full-time non-tenure track faculty (NTT) shall be members of FC. All full-time non- tenure track faculty shall be defined as those faculty who hold a full-time non-tenure track contract with the Regional Campuses of Kent State University and who are primarily assigned to the East Liverpool Campus and who are represented by the non-tenure track faculty Collective Bargaining Agreement.

    3.         One part-time faculty (PT) representative shall be elected to the membership of FC and shall be a voting member. Part-time faculty shall be defined as those faculty who are adjunct faculty who teach on the East Liverpool Campus.

    4.         The Faculty Council Executive Committee consisting of a Chairperson, Vice Chairperson, and Secretary shall govern this body.

    Section 3. Procedures for determining membership, voting membership, and leadership in the Faculty Council shall be as follows:

    1. All TT faculty are members and are expected to participate in FC; all TT faculty are voting members. At the beginning of each term, the chairperson shall report the current number of TT Faculty present for the term. This number shall be used to determine (1) the quorum as specified below and (2) the number of voting NTT faculty members for email votes. 
    2. All NTT faculty are members and are expected to participate in FC. The number of NTT voting members shall be at least one member but no more than TT minus one.
        1. For on-site FC meetings in which a vote is required, and where the number of NTT faculty outnumber the number of TT faculty present at the meeting, the NTT faculty shall quickly convene and determine who shall be voting members.  The number of voting NTT membership shall be one less than the number of TT faculty present at the meeting requiring a FC vote.
        2. For email FC voting initiatives, the maximum number of votes accepted for NTT faculty will be one less than the number of TT faculty. NTT votes will be accepted based on time stamp where the number of votes accepted will be the first votes up to the maximum number of NTT votes allowed (the total number of TT faculty minus one).
    3. The Executive Committee elections shall be conducted mid-Spring semester by the current Vice Chairperson. The Executive Committee term shall commence the end of the spring semester. All full-time tenure, tenure track, and non-tenure track faculty are eligible to vote for these officers.
    4. At the beginning of the fall semester (first and second week of the term), the Vice-Chairperson shall conduct an election of all part-time faculty. The part-time faculty member receiving the most votes shall be elected to serve as a member of the FC as a part-time representative. The PT faculty representative is a voting member.
    5. Any officer or elected representative desiring to resign from the Faculty Council shall submit a resignation in writing to the Chairperson. The Chairperson shall announce the resignation and ask the Vice Chairperson or designee to conduct any appropriate election.

    Section 4. Voting members of the Faculty Council (FC) are defined in Section 3 above.  Voting members shall be permitted to vote in all matters related to faculty and academic issues except personnel decisions (Reappointment, Tenure, Promotion and the Faculty Excellence Awards). A quorum constitutes a simple majority of TT faculty members. Meetings where a vote is required must have a quorum. The Faculty Council may set the rules for its own proceedings. A record of all meetings shall be kept by the Secretary and distributed to all members within two weeks following each meeting. On procedural questions, the current edition of Roberts Rules of Order, Revised shall be followed. The decision of the presiding officer is considered final.

    1. All resolutions, bills, and other statements of policy shall be passed by a simple majority of all Faculty Council members. The Faculty Council, at its option, may submit referenda to the faculty at large on important issues. A petition on a given issue signed by two-thirds of the faculty members shall require the Faculty Council to hold referenda at any time. The results of the referenda shall have the force of official policy provided that a majority of the faculty votes. A simple majority of those voting shall carry an issue.
    2. Any member of the faculty council may make a motion by email. When (if) the motion is seconded, a five day period of discussion will commence; upon conclusion of this discussion period the Vice-chair shall immediately send a simple yes/no/abstention ballot to the members who will have at least one week to respond. All FC members are expected to email his or her vote. The motion will carry upon receiving a simple majority of the responding ballots as long as the total responses constitute a quorum as defined above.

    Section 5. The Faculty Council shall meet no less than three times during each semester at regular intervals. The dates of these meetings shall be determined by the Executive Committee in consultation with the Dean/CAO and/or the Assistant/Associate Dean at the beginning of each semester and distributed to all faculty (full-time and part-time). All faculty members have the right to engage in the discussion at the meetings of the Council. The Faculty Chairperson shall send out requests for agenda items to all faculty (full and part-time). The agenda shall be set with the Dean/CAO and/or Assistant Dean by the Executive Committee or designee. The agenda shall be made public no less than 1 week before regularly scheduled meetings and forty eight (48) hours prior to special meetings, except in the case of an immediate, urgent issue. The Council may be convened for special meetings at the call of the Council Chairperson; upon petition of at least one-fourth of the Council members.  Only subjects listed in the proposed agenda for a special meeting may be considered at the meeting. The meetings may be held at any time including the summer months, if a quorum of representatives (majority) can be in attendance. Minutes of all meetings shall be distributed to faculty (full and part-time) within 2 weeks of the meeting. Minutes shall consist of a summary of issues discussed and decisions reached, if any. The Dean/CAO shall have the opportunity for a timely review of the minutes prior to their distribution.

    Section 6. According to the Collective Bargaining Agreement, the Faculty Council is the primary advisory and recommendatory body to the Campus Dean and CAO, who serves as an Ex Officio, nonvoting member. It is the purpose of this Council or designated subcommittees on which tenure track Faculty constitute a majority, to advise and recommend on all matters, including but not limited to the following:

    1. faculty personnel issues
    2. appointments of new resident faculty
    3. review of full-time non tenure track faculty assigned to the campus
    4. allocation or reallocation of faculty positions and academic staff positions including new and vacant positions
    5. campus program development, restructuring, and/or discontinuance
    6. evaluations relating to faculty salary increases and other salary adjustments, when and if applicable
    7. campus planning and budget priorities, including review of requests of discretionary resources, for new funding in support of academic programs and allocation
    8. issues relating to teaching assignments and class schedules, including appropriate application of workload equivalencies
    9. faculty professional improvement, research, and other scholarly leaves
    10. issues relating to the advising and retention of students
    11. insuring that instructional standards are followed
    12. insuring that class and other duties of faculty members are met

    Generally, the East Liverpool Faculty Council shall have the advising authority within the faculty governance framework to:

    1. provide for the common betterment and general welfare of the University community
    2. express faculty opinion to the administration and students through the Executive Committee or Chairperson
    3. receive and act on petitions
    4. make all ordinances proper for executing the provision of this Constitution
    5. approve the creation of all ad hoc or standing faculty committees
    6. take any other action deemed necessary within the general category of faculty affairs

    Article III

    Section 1: Executive Officers

    There shall be a Chairperson, Vice Chairperson, and a Secretary of the Faculty Council elected by a vote of all full-time faculty whose residential campus is East Liverpool.

    1. to be eligible for election to an executive office a faculty member must be an East Liverpool residential campus faculty member. In addition, it is required that any person running for the Chairperson of the Executive Committee of Faculty Council be a Tenured Faculty member.
    2. the term of office shall be for one year including summer terms and beginning in the spring semester or until new officers are installed if the period between elections is more or less than one year.
    3. these offices shall be considered vacant whenever the incumbent fails to meet the qualifications of the Faculty Council.
    4. during the middle of the spring semester, the current Vice Chairperson shall seek nominations for officers from the members of the full-time faculty. Elections for new officers shall be held by the last four weeks of the spring semester with results published immediately. New officers shall be installed at the conclusion of the spring semester. The Vice Chairperson shall be responsible for maintaining a file containing a rank ordered list of the election results for all offices and for giving the election records to the new Vice Chairperson.
    5. if at any time an executive office is vacated, the Vice Chairperson or designee shall conduct a special election, with all deliberate speed, following the steps outlined above.

    Section 2: Duties and Powers of the Chairperson of the Faculty Council/Executive Committee

                Chairperson of the Faculty Council:

    1. shall be responsible for the execution of legislation passed by the Faculty Council.
    2. shall meet with the Dean and/or Assistant Dean to coordinate meetings, agenda items, and discuss faculty issues.
    3. shall present information to the Faculty Council and recommend measures for its consideration.
    4. shall create committees necessary to the proper functioning of the Faculty Council and appoint members and chairpersons of such committees in consultation with the other Executive Committee members.
    5. shall be the official representative of the faculty at all university affairs where no special representative has been designated.
    6. shall act as the official representative of the faculty to the administration and to student government where no special representative has been designated.
    7.  shall, upon the request of the Dean and CAO, or affected faculty, assist in assessing and assigning faculty workload equivalents.
    8. shall preside at all meetings of the Faculty Council.
    9. shall call meetings in accordance with the provisions of Article II sections 4-5.
    10. shall perform all other duties that normally befall a chairperson.
    11. shall serve as chair of the campus Reappointment, Tenure, and Promotion Committee.
    12. shall be responsible for communicating the recommendations of the Reappointment, Tenure, and Promotion Committee.
    13. shall serve as the Campus’s representative to the Regional Campuses Faculty Advisory Council (RCFAC).
    14. shall provide a year-end report which shall be provided to the succeeding Chairperson and distributed to all faculty.

    Section 3: Duties and Powers of the Vice Chairperson

                The Vice Chairperson of the Faculty Council/Executive Committee:

    1. shall, unless expressly stated to the contrary, serve as an ex-officio member of all committees and be in continuing communication with all committees with the view to finalizing committee considerations for presentation to the Faculty Council.
    2. shall meet with the Dean and/or Assistant Dean to coordinate meetings and discuss faculty issues.
    3. shall perform all duties delegated by the Chairperson.
    4. shall act as Chairperson of the Faculty Council or at Faculty Meetings in the absence of the Chair.
    5. shall conduct all elections as outlined and described in Article II section 3 and Article III section 1.
    6. shall maintain an election file which contains the rank ordered results of all office elections.
    7. shall prepare and distribute a list of Faculty Council Constituency membership and the Faculty Council meeting times to all faculty at the beginning of each semester.

    Section 4: Duties and Powers of the Secretary

                The Secretary of the Faculty Council/Executive Committee:

    1. shall act as recording secretary for all meetings of the East Liverpool Campus faculty, keeping, and promulgating the minutes of such meetings within two weeks of their occurrence in accordance with Article II Section 4.
    2. shall be responsible for distributing the agenda for all meetings.
    3. shall keep all records of the Faculty Council.
    4. shall act as corresponding secretary with all other persons and groups for the East Liverpool Campus faculty.
    5. shall, in the absence of the Chairperson and Vice Chairperson, act as Chairperson of the Faculty Council.
    6. shall meet with the Dean and/or Assistant Dean to coordinate meetings and discuss faculty issues.

    Section 5: Removal from Office

    Any executive officer may be removed from office by majority vote of the Faculty Council or through a referendum by the faculty. The petition for removal must contain at least two-thirds of full time faculty members’ names. A vote of the entire full-time faculty will be conducted. A majority vote of full-time faculty shall be required for removal from office.

    Article IV

    Two standing committees and other necessary Ad Hoc committees shall be established to conduct the business of faculty and the university and community at large. Each committee shall be chaired by a Faculty Council representative and shall include all tenured-tenure track faculty, non-tenure track faculty and the part-time representative. Other faculty members will be nominated by the Executive Committee and ratified by Council prior to the Fall Semester. The Executive Committee is responsible for assuring that the majority of each committee consists of Tenured or Tenure Track Faculty. In addition to the two Standing Committees, the Promotion, Tenure, and Reappointment Committee is a permanent committee whose structure adheres to university and collective bargaining agreement guidelines.

    Section 1: Faculty Academic Affairs Committee

    The Faculty Academic Affairs Committee (FAAC) is primarily responsible for:

    1. executing the Professional Travel Fund Policy and Procedures for East Liverpool Campus faculty.
    2. advising the Dean and/or Assistant Dean about Faculty workload equivalencies, Faculty Professional Improvement Leave  (FPIL) Requests, Grants, and Summer Grant Proposals.
    3. recommending new resident faculty appointments.
    4. advising the Dean or Assistant Dean on the allocation or reallocation of faculty positions.
    5. assisting the Assistant Dean with the new faculty orientation program.
    6. establishing faculty professional improvement workshops.

    Section 2: Faculty Instructional Affairs Committee

    The Faculty Instructional Affairs Committee (FIAC) is primarily responsible for:

    1. assisting the Dean/CAO and Assistant Dean in exploring new program development
    2. reviewing proposed curricular changes for any academic program
    3. assessing the campus’s Diversity and Kent Core course offerings
    4. recommending course offerings to improve student enrollment
    5. assisting with programs for student retention and development
    6. assisting with campus planning and budget priorities
    7. insuring instructional standards are followed

    All full time tenured/TT faculty shall serve in at least one of the committees: FIAC or FAAC. NTT faculty are invited and encouraged to join one of these committees.

    Section 3: Reappointment, Tenure, and Promotion Committee

    The Reappointment, Tenure, and Promotion Committee shall make advisory recommendations to the Dean and CAO about faculty personnel actions. This committee shall be chaired by the Faculty Council Chairperson, and shall consist of all tenured Faculty at the East Liverpool Campus and all Full Professors. The committee shall also advise the Dean and CAO on non-tenure track faculty reappointment decisions.

    Article V

    Adoption and Approval

    Section 1: Ratification

    This constitution shall be deemed ratified when approved by a two-thirds majority of the full-time faculty as defined herein through either a written or electronic ballot.

    Section 2: Amendments

    Amendments to this constitution shall be presented to the Faculty Council for reconsideration upon the petition of a least ten (10) percent of the full-time faculty, and shall be ratified by a simple majority of the full-time faculty through a written or electronic ballot.

     

    Ratified Fall 1976

    Amended Spring 1981

    Amended Spring 1998

    Amended Fall 1998

    Amended Spring 1999

    Amended Fall 2001

    Amended Fall 2003

    Amended Spring 2008

    Amended Fall 2009

    Amended Spring 2010

    Ratified Spring 2017