Usually in the spring semester, prior to the beginning of the academic year, the office of the Provost initiates the review process by circulating a document outlining procedures and deadlines to Schools, University departments/colleges and Deans of Regional Campuses.

All regular, full- time probationary, tenure-track faculty are eligible at certain times for tenure review according to years of service and rank differentiations. Departments will notify prospective candidates, by the end of the spring semester of the previous academic year, of their nomination for promotion eligibility. The procedures are described by the materials distributed by the Office of the Provost and other documents which have been developed departmentally and collegially, and elaborated in the respective faculty handbooks. Faculty should consult their departmental handbooks for such procedures. University guidelines have also been developed which must be observed. 

Although a faculty member may stand for both promotion and tenure at the same time, it should be remembered that these are two distinct personnel actions requiring separate procedures, timetables and guidelines.

The University establishes a timetable for personnel actions for faculty. This varies from year to year and is specified in a document published by the Provost. Faculty seeking reappointment, tenure, or promotion should consult the schedule in this document upon publication. As a practical matter, preparation of materials and consultation with the department chairperson and campus dean should begin with nomination the preceding spring. All materials must be submitted to the FlashFolio system at Kent State University.