Teaching Assignments and Workload Including Workload Equivalencies and Related Procedures | East Liverpool Campus Faculty Handbook | Kent State University

Teaching Assignments and Workload Including Workload Equivalencies and Related Procedures

  1. General Information

    The procedures followed at the East Liverpool Campus regarding appointment of new faculty follow established Kent State University policies, including adherence to the Affirmative Action policy and procedures. Each appointment must take place within the context of the University's commitment to equal opportunity.

    The responsibilities of faculty at Kent State University at East Liverpool are the same as those at every other campus of Kent State University. These are the scholarship of teaching as well as scholarly research and creative activity, and University and community citizenship responsibilities. However, because of regional campuses’ distinctive mission, more emphasis is placed on the act of teaching than is the case at the Kent Campus.

    Appointment of a faculty member at Kent State University at East Liverpool is complicated by the fact that, while faculty are full members of a Kent Campus academic department, their tenure and teaching assignments are in the Regional Campuses, and these campuses are budgeted separately from the Kent Campus. Faculty assigned to Kent State University at East Liverpool may have teaching assignments at East Liverpool, Salem, or both.  Assignments to campuses other than East Liverpool or Salem must follow the current Collective Bargaining Agreement.

    Detailed information on regulations regarding appointment and employment can be found in the University Policy Register.

  2. Diversity Commitment

    Kent State University is pledged to making all of its campuses inclusive, diverse, and free from discrimination. The University’s equal-opportunity policies extend to every aspect of employment, academics, and student-life. No unlawful discrimination in employment, admissions, academic programs, recruiting, financial aid, or social, recreational and health programs is permissible or tolerated.

    The Office of Compliance, Equal Opportunity and Affirmative Action (EOAA) is the principal agency responsible for implementing fairness and good-faith practices across the University. This goal is defined in detail in the Affirmative Action Plan of Kent State University, which is updated and republished from time to time. Individual faculty members are encouraged to contact either the Office of Affirmative Action on the Kent Campus or the Kent East Liverpool Campus Affirmative Action Facilitator at any time if they need information regarding their rights, or if they wish to learn about procedures available to resolve concerns or complaints.

  3. Tenure and Non-Tenure Track Appointments

    A prospective faculty member’s appointment to Kent State University at East Liverpool must be approved by the Columbiana County Campuses’ Dean and Chief Administrative Officer, the Academic unit, the Collegial/School Dean and Chief Administrative Officer, the vice president for Kent State System Integration, and the Office of the Provost. Appointments are then made by the Board of Trustees, upon the recommendation of the President. All other faculty personnel recommendations are subject to similar approval.

    The procedure for hiring a new faculty member to Kent State University at East Liverpool conforms to the Hiring Steps for Full-Time Faculty Policy. Typically, after a campus review of enrollment trends and projections, a position request is made to the Dean for Regional Campuses. If approved, generally a job description is crafted establishing the qualifications for the position, describing the nature of the position, and establishing the deadline dates for application. The position is then advertised appropriately following current procedures and HR practices. The job description should identify a person to whom applications should be directed.

    The Kent State University at East Liverpool search committees are generally formed by the Dean and Chief Administrative Officer of the Campus and approved by the Office of Compliance, Equal Opportunity and Affirmative Action (EOAA). Committees generally consist of tenured or tenure-track faculty (although provisions are sometimes made for the participation of NTT faculty) and the chair is usually a senior faculty member at Kent State University at East Liverpool. Once committees are formally charged by the Dean and Chief Administrative Officer, the committee members are provided with training through the Office of Diversity, Equity & Inclusion to ensure fair-hiring practices and the following of hiring protocols.

    The search committee is responsible for identifying a short list of candidates to be submitted to the department chair for review and approval. From the list of candidates approved by the department, the search committee submits a list of three or four candidates to the Campus Dean and Chief Administrative Officer. A search committee, if it so chooses, may rank the candidates in accordance with the current Collective Bargaining Agreement.

    Typically at the conclusion of the committee’s screening process and following the approval of the Office of Compliance, Equal Opportunity and Affirmative Action (EOAA), the office of the Campus Dean and Chief Administrative Officer completes the hiring process and an offer of appointment is extended.  This offer must be in writing and will minimally include the department of the prospective faculty member; dates and periods of employment; the type of appointment, tenure, or promotion; other terms of appointment, such as the initial Regional Campus to which the faculty member is assigned, promotion and tenure clauses; the responsibilities of the position; and possibilities for summer teaching. (See Hiring Steps for Full-Time Faculty or current policy and practices.)   

    While faculty are full members of their respective Kent Campus academic units, their tenure and teaching assignments are in the Regional Campus System, which is budgeted separately from the Kent Campus. This means that new faculty members must become aware of the structure of governance, standards for evaluation of probationary faculty, and the general culture within both their departments and Kent State University at East Liverpool. This section of the university-wide Faculty Handbook should provide an overview of the East Liverpool Campus and the Regional Campuses system. However, new faculty members are strongly encouraged to learn about their own departments from their department handbook, their chair and other senior faculty, and to engage in a modest amount of departmental service.

    Moreover, the University has the right to reassign an individual to a different campus from his or her initial appointment. Final decisions are made by the Provost and are governed by considerations of seniority as well as the procedures outlined in the Collective Bargaining Agreements for regular and NTT faculty.

  4. Multiple Campus Appointments

    A faculty member’s resident campus is determined by his/her appointment letter.  All regional campus faculty members (including those who are “shared”) have a resident campus.  The resident campus is where they are reviewed (e.g., RTP, FTNTT reviews).  A faculty member’s resident campus does not change based on his/her Fall workload assignment. Workload assignments do not have an impact on resident faculty status.  For a tenure-track faculty, resident campus assignments can only be changed as described in the Collective Bargaining Agreement, Article IX, Section 5, B & C. (i.e., voluntary and involuntary reassignment). 

    In terms of the establishment of the proper Faculty Council representation, primary assignment of a tenure-track faculty member is determined annually based upon the teaching load in the Fall semester as outlined in the Collective Bargaining Agreement, Article VI, Section 6, B(1). 

  5. Faculty Ranks

    Regular Full-time Tenure Track/ Tenured Faculty Ranks.

    Kent State University at East Liverpool follows the University’s policy with respect to faculty rank as set forth in the University Policy Register. Depending on the level of an individual full-time faculty member’s credentials, qualifications and experience, he or she will occupy one of the following ranks: (i) Instructor, (ii) Assistant Professor, (iii) Associate Professor, and (iv) Professor. Tenure-track appointments for new faculty members typically begin at the Assistant level, depending upon a new hire’s credentials and the negotiations that occur at the time of hire. A definition of tenure, a discussion of the initial probationary period, and the procedures for the granting of tenure are included in the documents “University Policy and Procedures Regarding Faculty Reappointment” and “University Policy Regarding Faculty Tenure,” which can be found in the University Policy Register. For regular full-time faculty, assignment or advancement to these ranks normally occurs by promotion, or upon initial appointment when specific criteria are met. For more details, see “University Policy Regarding Faculty Promotion” in the University Policy Register.

    Full-time Non-tenure-track (NTT) Appointments.

    Regular Full-time Non-tenure track, NTT appointments follow University rules as set forth in the University Policy Register and the Non-tenure-track Faculty Collective Bargaining Agreement.  Typically, the teaching load for a full-time NTT faculty member on an instructional tract appointment and assignments shall constitute the (15) credit hour per semester workload, thirty (30) for the academic year, established by the university workload/teaching load policy referenced in the Collective Bargaining Agreement.  Depending on the level of an individual full-time faculty member’s credentials, qualifications and experience, he or she will occupy one of the following ranks:  Lecturer/Assistant Professor, Associate Lecturer/Associate Professor, Senior Lecturer/Professor.  NTT faculty members completing the third year of a three-year term of annually renewable appointments must undergo a full performance review as a prerequisite for subsequent appointment as do those in their sixth year. (Non-tenure-track Faculty Collective Bargaining Agreement, Article X, Section 5-7). The formal review continues into the ninth year during which a less formal review takes place. Other responsibilities and expectations of NTT faculty members in the Regional Campus System may be found in the Regional Campus Handbook.

    Temporary Faculty: Adjunct, Part-time and Visiting Faculty.

    The Regional Campus System maintains contractual relationships with temporary faculty, contingent upon certain conditions, limitations, and policies, and consistent with the University Policy Register and the Collective Bargaining Agreements.  Temporary faculty members at Kent State University at East Liverpool play an important role in fulfilling its teaching mission. They are accorded the same academic freedom in the classroom as regular faculty, and temporary faculty members are encouraged to become involved in the East Liverpool campus community, to the extent possible. Temporary appointments are ordinarily for one year or for one semester. No implication of reappointment is intended. Temporary appointees are not covered by the Collective Bargaining Agreements. 

    Service as a temporary appointee is not applicable toward tenure, promotion in rank, or similar faculty professional advancements. There is no institutional obligation beyond the period of the temporary appointment. Any number of consecutive years of service is a disconnected sequence of discrete appointments. If a department wishes to appoint a temporary person with rank of Assistant Professor, Associate Professor, or Professor, that appointment should be prefaced by "Visiting." Visiting faculty members generally enjoy the same academic rights and privileges as other regular Kent State University faculty members. However, they do not enjoy the same rights of participation in University decision-making as do Kent State University regular faculty members and are ineligible for elections to the various East Liverpool Campus faculty committees and councils.

    Temporary faculty at Kent State University at East Liverpool are reviewed at least once annually by the Associate/Assistant Dean for Academic Affairs or by the program coordinator in their teaching area. Classroom performance is weighted most heavily in such reviews.

    Further academic ranks of the University are outlined within the University Policy Register.

  6. Academic Year Workload Expectations

    Regional Campus faculty have a standard teaching load as follows, although other duties (administrative appointments, etc.) may and should provide workload equivalencies as determined by the Campus Dean and Chief Administrative Officer for the faculty member

    • The teaching load for a regular full-time tenured or tenure-track faculty member is 24 hours (or equivalent) per academic year.
    • The teaching load for a full-time non-tenure-track (NTT) faculty member on a teaching track appointment is 30 hours (or equivalent) per academic year.
    • Teaching load for interactive and distributed learning courses will be arranged individually and in accordance with the Collective Bargaining Agreement, depending on the scope of such courses and the amount of preparation required. It is at the discretion of the faculty member and the Campus Dean and Chief Administrative Officer to seek reimbursement for preparation time.
    • Faculty members who make a special contribution to the Campus in areas other than classroom teaching, e.g., chairing Faculty Council or advising students for the Office of Student Services, may receive special assignment hours equivalent to teaching hours in order to carry out those contributions. (This provision does not refer to the normal, expected faculty activities considered to be service/university citizenship.)

    Scheduling varies by department, but each faculty member should expect a portion of contract load to be assigned during the evening hours. Class size is contingent upon facilities and need, and is determined by the Assistant/Associate Dean in consultation with the department, the campus departmental coordinator, and the instructor. A faculty member may also expect to be assigned to teach at other Kent State University campuses if enrollments do not justify a full teaching load at the Kent State University at East Liverpool Campus, or if there is a need at another campus.

  7. Overload Policy

    Compensation for teaching overload at the East Liverpool Campus is governed by the policy described in the Collective Bargaining Agreement (Article IX, Section 6). In situations where there is a choice between using a temporary faculty member or assigning overload to a full-time faculty member, the decision shall be made by the Dean and Chief Administrative Officer of the Columbiana County Campuses in consultation with the campus departmental coordinator.

  8. Summer Teaching Policy

    Summer teaching opportunities may be available for Kent State University at East Liverpool faculty members, and are contingent upon course demands and enrollment projections. The Dean and Chief Administrative Officer of the Columbiana County Campuses makes summer teaching assignments. The Regional Campus System follows the rule of equitable distribution of opportunities for summer employment among members of the regular faculty bargaining unit. In actual practice, this principle requires supervision by faculty members and administrators alike, because staffing changes are irregular and positions are often not filled until the last moment when many faculty are away from their campuses.

  9. Intersession Teaching

    Opportunities to teach a single course each year during intersession, a three-week period between the end of spring semester and the beginning of summer classes, may be available for faculty members at Kent State University at East Liverpool. Course offerings are approved by the Dean and Chief Administrative Officer of the Columbiana County Campus in consultation with department coordinators, and are contingent upon course demand, enrollment projections, and the probability of the successful delivery of the course in the intensive intersession format. An intercession assignment does not count for either summer load or for overload. For more information about intersession teaching see the University Policy Register.

  10. Annual Workload Summary

     Each continuing tenured Faculty member is to prepare and submit an annual workload summary report for the academic year by the end of the spring semester to the campus dean. This report is to identify and update the Faculty member's efforts, accomplishments, scholarly contributions, ongoing professional activities, service and interests during that academic year.

    The annual workload summary report submitted by the Faculty member shall be submitted electronically to the campus dean, and will include a brief summary of the previous year’s professional activities, the course syllabi for each course or section of course taught by the Faculty member during the previous academic year and a link to the Faculty member’s current curriculum vitae. The purpose of this report is to document the workload, including utilization of the specified workload equivalencies, for the academic year. This report may be used in planning future workload equivalencies. Any other use of the report requires the consent of the Faculty member.

  11. The load-hour equivalents shall include but are not limited to:

    AREA OF ACTIVITY

    RECOMMENDED LOAD HOUR EQUIVALENT

    FC Chair

    3.0 hours / semester

    Instructional Service

    [supervision of student interns; supervision of individual investigation students; thesis/dissertation direction; graduate faculty responsibilities]

    May receive up to 3 hours / semester

    Lab Preparation

    Faculty members prepping their own labs may receive load equivalency consistent with departmental policies and guidelines.

    Program Development

    [new course development; major renovation of course; excessive number of new course preparations; program development; conversion of face-to-face course to distance learning]

     

    1.0 – 12.0 hours / semester

     

    The development of a 3 credit hour course typically results in an equivalency of 3.0 hours / semester.

    Converting a 3 credit hour course to distance learning format typically results in an equivalency of 3.0 hours / semester.

    Administrative Services

    Coordinator/Program Director

     

    Coordinators / Directors of Programs such as Accounting Technology, Computer Technology, English, Justice Studies and Criminology, and Psychology typically receive 3 hours / semester for their service. May vary depending on program size and responsibilities.

     

    Other Administrative Services

    Other administrative service to the Campus, College or University beyond Program Coordinator / Director

    1.0 – 12.0 hours / semester

    Professional Development

    [research load equivalency or leave; technical professional development]

    1.0 – 12.0 hours / semester