Criteria, Performance Expectations, and Regional Campus Procedures Relating to Faculty Excellence Awards

  1. Merit Guidelines and Procedures

    Merit awards are established pursuant to the TT CBA. Procedures and timelines for determining Faculty Merit Awards for any given year shall be conducted in accordance with guidelines issued by the Office of the Provost.  

    As per the TT CBA, two broadly-defined areas of demonstrated Faculty meritorious performance consistent with the mission of the Campus and evaluative criteria and relative weighting defined in the campus handbook are to be recognized through Faculty Merit Awards: (1) Teaching/ and University Citizenship and (2) Research and Publication. 

    The TT CBA for all full-time tenured and TT Faculty enables Faculty members to periodically receive individually awarded merit pay to the base salary. The pool for Faculty Merit Awards is a negotiated percentage of total salaries of Campus Faculty within the bargaining unit. Contested files will be reviewed by the ad hoc Tenure-Track Committee.
    The following guidelines for application for merit have been developed by the TT faculty and may be periodically revised by the TT faculty as they deem appropriate.

    1. Application For Merit

      Merit Period ________­­___ to ­­_____________ Due Date: _________ 5:00 p.m.

      All TT Faculty wishing to be considered for merit must submit a single file consisting of the three chapters (see Merit File: Required Chapters) clearly separated by dividers. Self-assessment forms B, C & D must be completed and emailed to fellow applicants before the specified deadline, after which applicants will review, verify evidence, and vote on acceptance. If an applicant disagrees with the findings, he or she may submit an appeal to the FC Chair who will call a special meeting of the Merit Committee. The Merit Committee will arrive at the appeal decision through a simple majority vote, and the decision regarding the Faculty share of merit awards are final.

      The FC Chair will forward FORM D to the Dean. A determination of the preliminary distribution of awards for each submission category according to the criteria are outlined here. The Dean will forward to FC his/her recommendation for the Dean’s portion of the merit allocation.

      Formula for distributing the Research Award

      Formula for distributing the Teaching Award

      Step 1: Find B = Sum of all earned scores in FORM B
      Step 2: Find R = Unit value of Research score = divide B by total research fund.
      Step 3: Research award for the applicant = multiply the total research score by unit value R as determined in Step 2.

      Step 1: Find C = Sum of all earned scores in FORM C
      Step 2: Find T = Unit value of teaching score = divide C by total teaching fund.
      Step 3: Teaching award for the applicant = multiply the total teaching score by unit value T as determined in Step 2

       

    2. Merit File: Required Chapters

      1. Chapter I: Self Assessment Forms (Tab 1)

        Form B: Self-Assessment of Research, Publication, and Applied Scholarship
        Form C: Self-Assessment of Teaching, University Citizenship, and Service
        Form D: Total Points: Merit Self-Assessment

      2. Chapter II: Evidences -- Research (Tab 2)

        The Faculty member’s scholarly activities in research will be based on quality and quality of contributions to the discipline, with emphasis on peer-reviewed publications. It is the responsibility of each applicant to include necessary evidence along with clear reference numbers. Otherwise, the Merit Committee will deduct, through a majority vote, points claimed due to lack of evidences.

    3. Criteria for Completing the Merit File

       

      (Category 1) You Must

      (Category 2) You Cannot

      Only submit materials and activities from the merit period.

      Submit lengthy promotion, tenure or reappointment files.

      Include copies of acceptance letters, published materials, and other valid evidence to receive credit.

      Submit activity or scholarship outside the merit period.

      Complete self-assessment forms B & C.

      Submit vita, CV, or executive summary.

      Complete a hardcopy file containing Chapters I, II & III.

      Include or claim activity in more than one chapter (I, II, III) of the merit file.

      Email self-assessment forms (Tables B.1 to B.4 and C.1 to C.6) to all applicants before the due date.

      Claim an activity, publications, or presentations claimed in a previous merit period.

      Submit hardcopy file to the Dean’s Secretary or other designee, as indicated by FC Chair, before the due date.

      Exclude evidence that verifies activity and scholarship.

      Apply for merit to evaluate, discuss, and vote on others’ merit files.

       

      Include additional activity not listed or supported in the merit file.

      Verify self-assessment forms for all applicants and reject points with Category 2 violations.

      Submit changes, additions or deletions, after the Geauga Faculty due date.

  2. Merit File Checklist

    1. Research, Publication, and Applied Scholarship

      Rubric for FORM B (Maximum Permissible 30 points):

       

      No.

       

      Category

      Pts.

      B1

      Scholarly Publications

       

       

       

      Book or Monograph

      B1.1

      6

       

      Chapter in Book

      B1.2

      4

       

      Article in peer-reviewed national or international journal

      B1.3

      4

       

      Article in peer-reviewed local (state) international journal

      B1.4

      2

       

      Full article in a peer-reviewed conference proceedings

       

      1

      B2

      Conference Presentations

       

       

       

      National or international conference presentation

      B2.1

      3

       

      Local (State) conference presentation

      B2.2

      1

      B3

      Other Scholarly Activities

       

       

       

      Recipient of competitive national or international-level grant

      B3.1

      4

       

      Recipient of competitive state-level grant

      B3.2

      2

       

      Recipient of competitive university-level grant

      B3.3

      1

       

      Master/Ph.D. Examiner

      B3.4

      2

       

      Editor/Co-editor/Member of editorial board

      B.3.5

      2

       

      Referee or reviewer of journal article

      B3.6

      1

       

      Referee or reviewer of conference papers

      B3.7

      1

       

      Consulting services in the area(s) of expertise

      B3.8

      1/project

       

      External grant reviewer/book reviewer

      B3.9

      1

      1. B1. Scholarly Publications:

        Note 1: Only published or accepted for publication work during the review period will be   accepted for the merit file.
        Note 2: Only publications that are not listed in the pedagogical (Teaching) Section C are included in Section B.
        Note 3: If the journal article is exemplary—publication in an A or A+ journal)—two (2) bonus points will be added.

    2. FORM B: Merit Self-Assessment

      Faculty Member: __________________________________

       

      No.

       

      Category
      See Table

      Evidence Ref No.

      Pts.

      Chapter
      (II, III)

      B1

      Scholarly Publications

       

       

       

       

      1.

       

       

       

       

       

      2.

       

       

       

       

       

      3.

       

       

       

       

       

      4.

       

       

       

       

       

      5.

       

       

       

       

       

      6.

       

       

       

       

       

      7.

       

       

       

       

       

      8.

       

       

       

       

       

      9

       

       

       

       

       

      10.

       

       

       

       

       

       

      B1 Maximum = 20 pts

       

       

       

      Sub Total

      B2

      Conference Presentations

       

       

       

       

      1.

       

       

       

       

       

      2.

       

       

       

       

       

      3.

       

       

       

       

       

      4.

       

       

       

       

       

      5.

       

       

       

       

       

      6.

       

       

       

       

       

      7.

       

       

       

       

       

      8.

       

       

       

       

       

      9

       

       

       

       

       

      10.

       

       

       

       

       

       

      B2 + B3 Maximum = 20 pts

       

       

       

      Sub Total

       

      B3

      Other Scholarly Activities

       

       

       

       

      1.

       

       

       

       

       

      2.

       

       

       

       

       

      3.

       

       

       

       

       

      4.

       

       

       

       

       

      5.

       

       

       

       

       

      6.

       

       

       

       

       

      7.

       

       

       

       

       

      8.

       

       

       

       

       

      9

       

       

       

       

       

      10.

       

       

       

       

       

       

      B2 + B3 Maximum = 20 pts

       

       

       

      Sub Total

       

      Table B Maximum = 30 pts

       

       

       

      Total Pts


      _____________________________________Signature and Date

  3. Teaching, University Citizenship, and Service

    Rubric for FORM C (maximum permissible 40 points):

    C1

    Average SSI Scores (calculation table)

     

     

     

    No.

    Semester & Year

    Call #

    Course Code

    Section Mean

    1.

     

     

     

     

    2.

     

     

     

     

    3.

     

     

     

     

    4.

     

     

     

     

    5.

     

     

     

     

    6.

     

     

     

     

    7.

     

     

     

     

    8.

     

     

     

     

     

     

    X=

    Sum Means

     

     

     

    Y=

    # sections

     

     

    C1 Maximum = 10

    Total Pts =

    X/Y * 2

     

     

     

    C2

    Teaching Activities

     

     

     

     

    Criteria

    Category

    Possible Pts

    Max/

    period

    1.

    Create, develop, and teach a new course approved by the Department, Faculty & EPC

    C2.1

     

    2pts/course

     

    4 pts max

    2.

    Outstanding teaching award

    C2.2

    2 pts

     

    3.

    Graduate Applause

    C2.3

    1 pt

     

    4.

    Documented independent studies & internship supervision

    C2.4

     

    .5pts/student

     

    4 pts max

    5.

    Service/Experiential learning

    C2.5

     

    .5pts/class

     

    2 pts max

    6.

    Professional development workshops, training, and online education

    C2.6

     

    1pt/each

     

    4 pts max

     

     

    C3

    University Citizenship/Service Activities

     

     

     

     

    Service Criteria

    Category

    Possible Pts

    Max/period

    1.

    Chair of FC

    C3.1

    2pts/year

    4 pts max

    2.

    Program Coordinator, Director, Administrator, or Coordinator in the discipline

    C3.2

    1pt/year

    2pts max

    3.

    Membership of active campus, department, regional campus, school and/or university committee

    C3.3

    .5pts per committee per year

    2pt max

    4.

    Faculty Senator

    C3.4

    1pt/year

    3pts max

    5.

    Chair of active campus, department, or university committee

    C3.5

    1pt per committee per year

    3pts max

    6.

    Active student organization advisor

    C3.6

    1pt

    1pt max

    7.

    a. Participant in external community, service/engagement

     

    b. Chair or officer in external community national service, service/engagement

     

    c. Chair of officer in external regional or local engagement

    C3.7a

     

     

    C3.7b

     

     

     

    C3.7c

    .5pts per activity

     

    1pt per activity

     

    1pt per activity

     

     

     

    2pts max in all categories

    8.

    Program evaluation for institutional or govt. entities other than KSU Geauga or RAC

    C3.8

    1pt per activity

    2pts max

    9

    Conference organizer in the profession:

     

    a. National or International

    b. State

    c. Regional/University

     

    d. Session Organizer

    C3.9

     

    C3.9a

    C3.9b

    C3.9c

     

    C3.9d

     

     

    3pts

    2pts

    1pt

     

    1pt

    2pts max

    10.

    Campus Events Organizer

    C3.10

    0.25/event

    1pt max

     

    1. FORM C: Merit Self-Assessment

      (Max points = 40)

      Teaching, University Citizenship & Service

      Faculty Member: _________________________________
       

      C1

      Average SSI Scores (from calculation table)

       

       

       

       

      X= Sum Means / Y = # Sections

       

       

       

      1.

      C1 Maximum = 10 pts

      Total =

      X/Y * 2

       

      C2

      Teaching Activities

       

       

       

       

      Description

      Category Code

      Evidence/ Ref No.

      Actual Points

      1.

       

       

       

       

      2.

       

       

       

       

      3.

       

       

       

       

      4.

       

       

       

       

      5.

       

       

       

       

      6.

       

       

       

       

      7.

       

       

       

       

      8.

       

       

       

       

      9

       

       

       

       

      10.

       

       

       

       

       

      C2 Maximum = 15 pts

       

      Sub Total

       

      C3

      University Citizenship/Service Activities

       

       

       

       

      Description

      Category Code

      Evidence/ Ref No.

      Actual Points

      1.

       

       

       

       

      2.

       

       

       

       

      3.

       

       

       

       

      4.

       

       

       

       

      5.

       

       

       

       

      6.

       

       

       

       

      7.

       

       

       

       

      8.

       

       

       

       

      9

       

       

       

       

      10.

       

       

       

       

       

      C2 Maximum = 15 pts

       

      Sub Total

       

       

      Table C Total

       

      Total Pts

       

       

      ___________________________________Signature and Date

    2. FORM D: Total Points: Merit Self-Assessment

      Teaching, Research, and Serviced

       

      Faculty Member: _________________________________________

       

       

       

      Max Pts

       

      Faculty Pts

      B1

      Scholarly Publications

      20

       

      B2

      Conference Presentations

      20

       

      B3

      Other Scholarly Activities

      20

       

       

      FORM B Total

      30

       

      C1

      Average SSI Scores * 2

      10

       

      C2

      Teaching Activities

      15

       

      C3

      University Citizenship & Service

      15

       

       

      FORM C Total

      40

       

      ______________________________Signature and Date