Matters of Regional Campus Governance and Related Procedures

  1. Campus Administration

    1. Responsibilities of the Dean/Chief Officer

      Minimum qualifications of the dean:

      • terminal degree in a relevant field;
      • senior Faculty rank at a university;
      • eight to nine years of progressively responsible experience in program development, marketing, budget, and personnel. 

      The selection, review, and reappointment of the Dean are the responsibilities of the Vice President of Systems integration, who consults with FC on such matters.

      The Dean is responsible for implementing the policies and procedures stated in this Handbook through regular consultation with the Campus FC. The Dean’s duties and responsibilities shall include but are not limited to the following:

      • Serving as chief academic and administrative officer and is accountable to the provost.
      • Assuming responsibility for and ensuring Campus compliance with University, Administrative and Operational Policies, rules, regulations, and any applicable CBA and the Campus Faculty Handbook.
      • Providing leadership in the development, implementation, and review of academic and administrative policies and procedures in all major areas of operation (i.e., student, instructional, administrative, business, financial services, and auxiliary services).
      • Keeping the Campus informed of the policies of the Campus and University administrations.
      • Recruiting new TT Faculty through appropriate Campus Search Committees.
      • Recommending to the Provost the appointment, reappointment, non-reappointment, tenure, promotion, sanction and/or dismissal of faculty at the Campus.
      • Recommending Professional Improvement Leaves and other academic leaves and/or non-academic leaves, including but not limited to leaves of absence without pay, sick leave, temporary disability leaves, court leaves and/or military leaves of absence.
      • Administering all academic and non-academic programs.
      • Serving as the principal administrator for all physical plant operations and maintenance.
      • Leading and directing all campus outreach activities, including serving as the principle representative of the Campus and the University in relations with local external agencies (e.g., advisory boards, alumni, legislators, media, community
      • leaders, business, and professional organizations).
      • Identifying community programmatic needs, obtaining financial support, and maintaining a base of public community support.
      • Serving as primary advocate and spokesperson for the Campus;
      • Providing leadership in establishing Campus objectives and goals.
      • Providing updated organizational charts to Faculty.
      • Promoting good communication, professionalism, and morale within the Campus.
      • Developing and managing all resources essential to the achievement of Campus objective and goals.
      • Overseeing the financial management of the Campus.
      • Developing and implementing capital expenditure programs.
      • Developing, managing, and reviewing budgets.
      • Representing the Campus on appropriate University bodies, committees, councils, etc.
      • Teaching courses as desired.
      • Performing related duties as assigned
    2. Responsibilities of the Assistant/Associate Dean

      The Campus Assistant/Associate Dean is an administrative officer of the Campus and reports directly to and is accountable to the Dean. 

      Minimum qualifications of the Assistant/Associate Dean:

      • Master’s degree in a relevant field, Doctoral degree preferred;
      • senior Faculty member rank;
      • four to five years of experience teaching at the higher education level;
      • knowledge of academic programs;
      • skill with personal computer applications;
      • experience with budgeting;
      • experience and knowledge about strategic planning;
      • skill in written and interpersonal communication;
      • ability to provide leadership and direction.

      The selection, review, and reappointment of the Assistant/Associate Dean are the responsibilities of the Vice President of Systems Integration, who consults with Dean and FC on such matters. The Assistant/Associate Dean is responsible for the following:

      • Ensuring oversight of academic programs.
      • Ensuring quality of instruction.
      • Ensuring compliance with accrediting agencies and collaborating with academic department as it relates to accreditation reviews.
      • Recruiting faculty, staffing faculty instructional assignments, and managing the master class schedule.
      • Overseeing grants, marketing, diversity initiatives, student life, and assisting the Dean in developing an academic strategic plan to align with the University’s strategic goals.
      • Overseeing Enrollment Management and Student Services, the library, and primary administration of the Regional Academic Center.
      • Recruiting adjunct faculty in consultation with Campus Coordinators and/or senior Faculty in the discipline at the Campus and at the Department.
      • Developing the course schedule and assigning faculty to teach courses in consultation with faculty.
      • Developing and implementing new academic programs.
      • Supervising grants and assisting the Dean in areas of budgeting.
      • Researching local community needs for academic programs.
      • Assisting the Dean in personnel management and campus operations.
      • Providing faculty support as in orientation, evaluation, and professional development.
      • Promoting good communication, professionalism, and morale within the Campus.
      • Serving as Chief Administrative Officer of the Campus in the absence of the Dean.
      • Teaching courses as assigned.
      • Performing other duties and tasks as assigned or delegated by the Dean.
    3. Responsibilities of Faculty to Campus FC, Department, School, and University

      Each faculty member is expected to contribute to the Campus, FC, Department, School, College, and University according to the terms and conditions of his or her letter of appointment. Some faculty members make their primary contribution in teaching (FTNTT) while others are responsible for teaching, research, and service (TT). High quality teaching and scholarly activity are expected of TT Faculty. Service to the Campus, Department, School, College, and University is also expected of TT Faculty.

      Faculty members are expected to provide students with a syllabus (see Appendix B). A Student Survey of Instruction (SSI) is required in each course in each semester and will be conducted under the auspices of the Assistant/Associate Dean pursuant to applicable University policies and procedures. 

      Scholarly activity is expected of all TT Faculty; although, the extent and/or type of activity varies with the terms of each Faculty member’s assignment. Service to the University is a responsibility of each TT Faculty member. 

      • Regular attendance at FC meetings of all full-time faculty members of FC is expected. An excused absence is granted to those members who advise the FC Chair in advance of an impending absence together with the reason(s). The FC member will be listed in the minutes as an excused absence.
      • Any voting faculty member who is absent without having advised the FC Chair in advance will be listed as “absent.”
      • Nevertheless, if a faculty member is absent because of his/her official duty (such as class conflict, committee meetings), then it is a valid excused absence.
    4. Responsibilities of the Faculty Council (FC) Chair

      Nominations for FC Chair are submitted at the next to last meeting of the academic year. The FC Chair is elected by separate ballots at the last FC meeting of the academic year by a simple majority. FC members vote with the current chair voting only to break a tie. Nominations are made from the floor, requiring a second. Nominees must be senior (associate professor or full professor) tenured Faculty. Votes will be counted by the FC Chair and faculty secretary if one is present. Duties of the chair include the following:

      • Additional sessions at the discretion of the FC Chair. Administrators such as the Dean or Assistant/Associate Dean may request additional meetings subject to the same guidelines.
      • FC meetings shall be conducted in accordance with Robert’s Rules of order. If the FC Chair deems it appropriate, he/she may appoint a parliamentarian to rule on specific issues, following Robert’s Rules of Order.
      • In accordance with Robert’s Rules of Order, the FC Chair shall vote only in the case of a tie.
      • The FC Chair shall have the privilege to convene subcommittee meetings of FC. Examples of such meetings are “one subject” meetings, such as to work on the Handbook; or, more formal meetings, such as to discuss Reappointment, Tenure, and Promotion (RTP). Meeting announcements will be sent to all FC members at least 24 hours prior to convening the meetings. Meetings should be scheduled so that a simple majority of members can attend.
      • The FC Chair shall automatically become the Chair of the RTP committee each academic year (AY). The chair of the RTP is required to follow all procedures in accordance with the TT CBA and the guidelines of the Provost’s Office.
      • The term of the FC Chair shall normally be from June 1st through May 31st of the calendar year. The FC Chair for the subsequent AY will be elected in late April or early May of the ending AY.
      • FC will allow teleconference calls and video teleconference for meetings and those members will be counted in the quorum.
      • Only one proxy vote per member will be counted. 
      • Determine meeting dates and times at the beginning of each semester in consultation with FC, and presiding at FC meetings. In the event that the chair cannot attend a scheduled FC meeting, the chair will ask a tenured Faculty member to fill in. Represent Geauga Campus (or secure a designee) at monthly Regional Campus Faculty Advisory Committee meetings (RCFAC).
      • Additional meetings of FC members are called by the FC Chair as needed or upon a request by at least one-half of the member of FC.
      • Establish the meeting agenda, in consultation with FC, and distribute it one day prior to each FC meeting. New items should be submitted to the FC Chair no later than two days prior to the meeting. Unfinished agenda items will go to the top of the agenda list in order not addressed. To take up business out of order requires a 2/3 vote of the FC (per Robert’s Rules of Order motion to suspend the rules).
      • Represent faculty at University and community events as necessary.
      • Other duties as requested by faculty.
      • The FC Chair may be removed by a vote of FC at an FC meeting. Should FC members decide that the chair should be removed from office, they will meet (at the chair’s absence) to produce a written statement describing issues to be addressed. The statement will be provided to the Chair one week before the next FC meeting, at which time the Chair will have the chance to respond (verbally or in writing). Then FC members will meet in the absence of the chair. A 3/4 vote of FC members is sufficient to remove the Chair.
      • Should the FC Chair no longer be able to serve (or is removed), the new FC Chair will remain in that position for the remainder of the academic year.
    5. Responsibilities of the Coordinator or Lead Faculty in the Discipline

      The coordinator, appointed by the department chair, works with the assistant/associate dean. It is the responsibility of the coordinator to ensure that courses are taught in a manner consistent with the expectations of the home department. Duties of the coordinator include the following:

      • Input into staffing courses, especially the lower division courses.
      • After consulting with other TT Faculty, in a timely manner consulting with the schedule committee about course scheduling.
      • Ensuring that syllabi meet specified guidelines (see Appendix B).
      • Meeting regularly with faculty to ensure that course goals and objectives are uniform and are met.
      • Semester peer review of junior and adjunct faculty within the unit.
      • Mentoring of junior and adjunct faculty within unit.
      • Have at least one meeting a semester with unit faculty for midterm assessment.
      • Updating program information to advising staff (for example course changes within program.
      • Updating faculty within unit of changes in program
      • Assisting junior TT Faculty with reappointment files, and mentoring for tenure/promotion.
      • Meeting with the library director to discuss collection and development of library sources for their unit.
      • It is recommended that the faculty in the discipline meet as a group once a semester for professional development activities that improve skills in leadership of unit (e.g. review of new policies, new technologies etc.).
      • Recruiting new adjunct faculty and assisting with staffing classes.
      • Completing a two-year program rotation for the schedule committee and advising staff.
      • Work with GPS Academic Advisor to provide information to students about program updates in the areas of scholarships, internships, and other special programs for students within the discipline.
      • Serve as the academic department liaison for the campus; as coordinator, this individual should attend department meetings.
    6. Faculty Participation in University, Departmental, and School Governance

      Geauga Campus full-time faculty, both tenure-track and non-tenure track (hereafter designated as TT and FTNTT), hold their appointments specifically in the Regional Campus System. Tenure is held in the Regional Campus System, and rank is held in respective home Department. They are also members of their own departments and colleges. Consequently, faculty, TT and FTNTT, are represented on Kent Campus, Departmental, and University committees (see the current TT and FTNTT CBA). 

    7. Faculty Participation in Campus Governance

      Geauga Campus full-time faculty participate in academic and related governance through standing and ad hoc committees at the Campus level. Accordingly, the Campus maintains a Faculty Council (FC) comprised of all tenured, TT, and four elected FTNTT representatives to assist in meaningful advisory and recommendatory participation in decision-making at the local level. It is expected that faculty will participate actively in FC and in other standing or ad hoc committees relating to the operation and governance of their campus. These include participation in FC, faculty and academic affairs, and any administrative review of the Campus Dean and Assistant/Associate Dean.

  2. Faculty Affairs

    1. Faculty Professional Development

      The TT and FTNTT Geauga and RAC faculty recognize the need for faculty to continue learning and have opportunities for scholarship that encourage professional development and thereby contribute to the discipline in a meaningful way. The TT CBA stipulates the University’s ability to enhance support for Faculty professional development as part of the customary budget planning process. The FTNTT CBA states faculty are able to take part in professional development at various scholarly events and addresses Professional Development Leaves of Absence. 

      The campus budget reflects funds allocated by the dean for individual professional development, e.g., conference travel, fees, and workshops. In addition, separate funds will be allocated to the budget for grants from the Geauga Research Council (GRC) and Geauga Teaching Council (GTC).

    2. Faculty Orientation

      Although the faculty’s home department is responsible for orienting new faculty, the primary orientation of new faculty occurs at the Campus, which provides necessary hiring documents and professional expectations consistent with the unique perception of the Campus mission.

    3. Assignment of Resource Persons/Mentor

      At the beginning of the semester of hire, the Assistant/Associate Dean assigns a full-time faculty mentor to all new TT, FTNTT, and adjunct faculty. TT and FTNTT faculty have a mentor (with Faculty rank) for a period of three years; adjunct faculty have continuous mentoring. Mentors will be responsible for introducing the newly hired individual to the Campus.

    4. Campus Committees and Assignemtns

      All Campus committees are advisory to the Dean. The membership, structure, and function of some the Campus committees are governed by the University, Administrative and Operational Policies and the applicable CBA. In consultation with FC, the Dean establishes ad hoc committees. When recommending appointments to various Campus committees, FC will be mindful of diversity of disciplines in the Campus and will consider the expertise and interests necessary for the effective functioning of specific committees.​​​​​​

      Geauga FC, or designated FC subcommittees of which TT Faculty shall constitute a majority, shall act as the advisory and recommendatory committee(s) to the Campus Dean on all academic matters which are referenced with respect to the Campus FC. It is the responsibility of every faculty member in every Campus committee (except Student Complaint Committee) to report and share all the information of their committees with FC.

      As part of their professional responsibilities, all tenured and TT Faculty are expected to serve on committees as part of their service to the Campus. FTNTT and adjunct faculty are invited to serve if they choose. Assignments of faculty to Campus committees will be made by FC. The FC Chair asks for nominations for committee membership, and if more faculty members wish to serve than is allotted, an election will be held.