Other Regional Campus Guidelines

  1. Exam Policies

    The Office of Academic Services at the Geauga Campus and the Regional Academic Center administer make-up exams according to the following policy and procedures:

    • Examinees, after the approval from their instructors, will need to sign up for the make-up exam at the Student Services desk at either the Geauga Campus or the Regional Academic Center
    • A file will be established for each faculty member into which he/she will be responsible for placing the make-up examinations, Proctoring Instructions sheet and actual exam materials. After the student completes the exam, it will be placed back in his/her folder and it will be his/her responsibility to retrieve the materials according to his/her schedule.
    • The weekly make-up exam times for the Geauga Campus and the Regional Academic Center are established and posted at the beginning of each school year. However, if there are space limitations in the testing rooms the office may not be able to accommodate students on a given day or time.
    • No make-up exams scheduled prior to finals week will be administered during Finals week. Students will need to make arrangements with their professor if they missed the scheduled finals time. 
    • Students who are registered with the Student Accessibility Services office are eligible to take tests at other times or a different venue. Faculty members are asked to work directly with the Coordinator of Accessibility Services to arrange any special examination procedures for these students.
    • Students must present a photo ID in order to take the exam. Students without a photo ID will not be allowed to take the exam. If a student arrives 15 or more minutes after the scheduled start time he or she will not be allowed to enter the examination room and the exam will be returned back to the student’s folder for appropriate disposition.
  2. Grades and Audits

    Faculty members must inform students of their progress throughout the semester. Grades are a faculty member’s responsibility and should be assigned fairly and objectively. Mid-term grades must be assigned to all students in lower division courses. Submission of final grades must comply with University Policy, including but not limited to the deadline for the timely submission of grades. Students may audit any course subject to space availability and approval of the instructor.

  3. Student Affairs

    All students and their academic progress are of primary concern to all faculty members. Students participate in various Campus committees, including the Student Complaint Committee and those ad hoc committees where students’ viewpoints are useful and appropriate. Student appointments to committees are made in consultation with FC.

  4. Early Alert System

    The University has developed an Early Alert System (EAS) to help faculty identify students who are at-risk of not participating or performing at a high standard congruent with student success.

    Upon receipt of a faculty member’s early alert referral, identified will be contacted by the Office of Academic Support Services to discuss their academic progress and determine an appropriate course of action.

    All full-time and adjunct faculty are required to post mid-term grades of all their lower-division students on Flashline by the due date. For the due date, faculty should refer to Flashline or contact the Assistant/Associate Dean.

  5. Appendices

    1. Appendix B - Syllabus Requirements

      Every faculty member must distribute during the first class meeting a course syllabus listing all assignments, deadlines, course expectations, methods of determining grades, and other relevant information, including ADA compliance statement. Faculty who are teaching distance learning courses are responsible for providing a syllabus to those students who are not on site before the first day of classes. A copy of the syllabus must be forwarded to those students before or by the first day of classes.

      Two (2) copies of the syllabus should be submitted to the Assistant/ Associate Dean by the end of the first week of classes. In addition, the College of Business requires faculty to submit their syllabi to the department chairs two weeks before the semester begins. English faculty are also requested to submit one copy of their syllabus to the English Coordinator.


      Each syllabus must include the following information:

      1.    HEADING
      ⦁    Kent State University at Geauga 
      ⦁    Kent State University at the Regional Academic Center


      ⦁    Telephone number and/or email address and office number (indicate the best way a student can contact and communicate with faculty member)

      ⦁    Include the number of course credits

      ⦁    Include a statement that students in the course who do not have the proper prerequisite risk being deregistered from the class.

      6.    OFFICE HOURS
      ⦁    Statement on faculty’s availability to meet with students

      ⦁    Taken from the current catalog

      ⦁    Tentative assignments with dates
      ⦁    A general calendar indicating the topic, substance, and sequence of the course and important dates and deadlines for assignments, tests, and/or projects.
      ⦁    Topics covered
      ⦁    Chapters covered

      ⦁    Based on major units of topical outline and departmental expectations, the College of Business has identified specific objectives that must be included on the syllabus.

      ⦁    Required Textbook(s): include the title, author, year of publication, and edition.
      ⦁    Additional materials required by the faculty member.

      Method of determining final letter grade for the course
      ⦁    Grading Policy
      ⦁    Grade Scale
      ⦁    Specific procedure for students to make up missed work (tests, if applicable)
      ⦁    Participation: if a grading criterion, be specific referencing the method by which participation will be evaluated.
      ⦁    Attendance: if a grading criterion, be specific, reference the method by which participation will be evaluated. 

      ⦁    Final examination schedule is delineated in the semester schedule book.

      ⦁    Withdrawal dates and procedures (as delineated on the registrar’s page at http://www.registrars.kent.edu/home/TermUpdate/termcal.htm).

      Students have responsibility to ensure they are properly enrolled in classes. You are advised to review the official class schedule (using Web for Students) during the first two weeks of the semester to ensure that you are properly enrolled in this class and section. Should you find an error in his/her class schedule, you have until (check the online semester calendar for the date at http://www.registrars.kent.edu/home/TermUpdate/termcal.htm) to correct the error with your advising office. If registration errors are not corrected by this date and you continue to attend and participate in classes for which you are not officially enrolled, you are advised now that you will not receive a grade at the conclusion of the semester for any class in which you are not properly registered.

      The Kent State University Digest of Rules and Regulations (3342-0-1.8) defines:
      ⦁    Cheating as "intentionally to misrepresent the source, nature or other conditions of academic so as to accrue undeserved credit, or to cooperate with someone else in such misrepresentation.” 
      ⦁    Plagiarism is "to take and present as one's own an idea, words or works." 
      ⦁    The penalties for cheating and/or plagiarizing are serious, and academic sanctions can range from the instructor's refusal to accept the work, assigning a grade of "F" or zero for the project, assignment or test, assigning a grade of "F" for the course. 
      ⦁    The student may also face additional sanctions under the Code of Student Conduct, which may result in probation, suspension or dismissal from the University. 
                  Suggested language for syllabus: 
      Academic honesty: Per University policy  in the Kent State University Digest of Rules and Regulations (3342-0-1.8) cheating means to misrepresent the source, nature, or other conditions of your academic work (e.g., tests, papers, projects, assignments) so as to get undeserved credit. 
      The use of the intellectual property of others without giving them appropriate credit is a serious academic offense. It is the University's policy that cheating or plagiarism result in receiving a failing grade (0 points) for the work or course. Repeat offenses may result in dismissal from the University.

      Disruptive behavior is unacceptable. Students are expected to be attentive and respectful to faculty and students. Cell telephones should be turned off or put on vibrate.

      University Policy 3342-3-1.8 requires that students with disabilities be provided reasonable accommodations to ensure their equal access to course content. If you have a documented disability and require accommodations, please contact the instructor at the beginning of the semester to make arrangements for necessary classroom adjustments. Please note you must first verify your eligibility for these through Student Disability Services. You may call 440-834-3726 or contact the Academic Support Coordinator, for more information on registration procedures.


      This course may be used to satisfy the Core Courses requirement. Core Courses as a whole are intended to broaden intellectual perspectives, foster ethical and humanitarian values, and prepare students for responsible citizenship and productive careers.

      This course may be used to satisfy the Writing Intensive Course (WIC) requirement. The purpose of a writing-intensive course is to assist students in becoming effective writers within their major discipline. A WIC requires a substantial amount of writing, provides opportunities for guided revision, and focuses on writing forms and standards used in the professional life of a discipline.
      This course may be used to satisfy the University Diversity requirement. Diversity courses provide opportunities for students to learn about such matters as the history, culture, values and notable achievements of people other than those of their own national origin, ethnicity, religion, sexual orientation, age, gender, physical and mental ability, and social class. Diversity courses also provide opportunities to examine problems and issues that may arise from differences, and opportunities to learn how to deal constructively with them. 

    2. Appendix C - Library Services and Procedures

      Current information regarding library services, hours, and policies for faculty at the Geauga Campus and the Regional Academic Center can be found on the library web site at http://www.kent.edu/geauga/library. 
      In addition to traditional library services, the Geauga Campus Library provides the following services to faculty at both of its campus locations:

      1.    Customized library instruction and academic support services for teaching, learning, and research;
      2.    Orientation of library services and online academic resources;
      3.    Use of the Geauga Campus library’s learning spaces for teaching, small group projects, and small group meetings;
      4.    Print and electronic course reserves to supplement instruction;
      5.    Acquisition of materials to support academic programs, teaching activities, and research;
      6.    Equipment loans for off-campus presentations (please contact library for more information)
      7.    Access to the Funding Information Network resources through the Cleveland Foundation for grants research;
      8.    Online teaching support (course library guides, Quality Matters support)

      Use of Library Guidelines

      The study rooms in the library are equipped with Smartboards for small group instruction, presentation practice, and tutoring. Instructors who wish to schedule a class session in the library must confirm the room’s availability through the front desk receptionist and also the Library Director. 

      Instructors should not send students into the library to take make-up exams unless the exam has been formally scheduled. Please adhere to the make-up test policy and process.