Reappointment, Tenure, and Promotion of Tenure-Track Faculty

  1. Reappointment

    Each academic year, reappointment guidelines for Kent and Regional Campus Faculty are distributed by the Office of the Provost. Probationary tenure-track Gaculty members are reviewed by the Department’s Ad Hoc RTP Committee and Campus RTP Committee. Reappointment is contingent upon demonstration of adequate progress toward the requirements for tenure. Moreover, the Faculty member must have established and articulated short- and long-term plans for achieving these goals.

    • Committees discuss the probationary Faculty member and vote on the Faculty member’s reappointment.
    • The FC Chair at the candidate’s campus will convene the Ad Hoc RTP Committee during the review period to discuss and vote on reappointment files, and the FC Chair will write a summary for each candidate to the Campus Dean.
    • The Campus Dean forwards his/her recommendation and the campus RTP committee’s recommendation to the Provost.
  2. Criteria for Tenure and Promotion

    The Ad Hoc RTP Committees of the Department or School or Colleges and Campus shall consider the following areas of Faculty performance when making recommendations on tenure and promotion. The tables and text below are designed to facilitate assessment of performance of those candidates who are being evaluated for tenure and promotion Tables 1 (A and B), 2, and 3 provide guidelines for the assessment of a Faculty member’s performance and a rating scale for the evaluation of candidates.

    1. Table 1A. Geauga Campus Faculty: Evaluation Components for Assessment of Promotion and Tenure




      Accomplishments Corresponding to the Assessment Score


      Nationally/Internationally recognized research program

      Demonstrated record of publications1 and grants2 (if applicable to the discipline), invitations to give presentations, research-related service to federal/state organizations, awards, and recognition from societies3 in the discipline.


      Very Good


      Emerging nationally recognized research program


      Demonstrated record of publications and “seed” grants (if applicable to the discipline), presentations at well-recognized meetings with rigorous criteria for paper review.


      Active research program

      Some peer-reviewed publications or ”seed” grants, (if applicable to the discipline) some presentations at meetings/seminars


      Limited research program

      Occasional publications or meeting presentations


      No research program

      No publications, presentations, or grants


      Note: definitions in footnotes below refer to the meaning of “publications,” “grants,” and “recognition” throughout Table 1 A.

      1Publications include papers in peer-reviewed journals of recognized quality, books, and book chapters. Evaluation of publication record will include an assessment of quality and impact on the field as well as quantity. Papers of exceptional length, impact, and quality are given particular consideration.

      2“Grants” refers to extramural funding wherein the role of the Faculty member in securing the funding is clearly demonstrated and which are of sufficient magnitude to fully support research at a level and duration appropriate for the discipline, including funds for supplies, materials, and personnel (graduate students, research technicians, and/or post-doctoral associates). For NIH grants, this includes R01s, AREA grants, and others of sufficient magnitude as described herein. “Seed Grants” are extramural grants that are not of sufficient magnitude to fully support doctoral students or are intramural grants. "Seed Grants" should be designed to lead to successful applications for “Grants.” Grantsmanship should be commensurate with the field of research with the recognition that the dollar amount of awards varies among fields.

      3Recognitions from scientific societies include, for example, election to office, editorial board membership, editorship, etc.  Service to federal/state institutions includes service on federal proposal panels, site visits, and other research related activities.

    2. Table 1B: Journal Ranking for Guidance in RTP Decisions

      Refer to the list of journals as approved by the concerned department of a Faculty member.




      A Journals

      Highest-ranking journals in discipline as measured by impact or recognized as top tier journals in the discipline.

      B Journals

      Middle-tier journals as measured by impact or recognized as second tier journals in the discipline.

      C Journals

      Lower-tier journals.



    3. Teaching

      Criteria for the evaluation of the teaching are listed in Table 2. Course revision is defined as making a substantial modification to a course such as developing several new laboratories, addition of distance learning options, formally proposing to change course content/format, etc. 

      Other information such as written comments from students, colleagues within and beyond the Campus, Department, School, College or University administrators shall be considered when available. Peer reviews and summaries of Student Surveys of Instruction (including all student comments) must be submitted as part of the candidate’s file for reappointment, tenure, and promotion. Copies of representative syllabi, examinations, and other relevant teaching material should also be available for review. Documentation related to graduate student, undergraduate student, and post-doctoral student training should be included in materials provided by the candidate for reappointment, tenure and promotion. Evaluation of teaching will account for differences in missions and expectations across campuses. 

      1. Table 2. Evaluation Components for Assessment of Teaching for Promotion and Tenure




        Accomplishments Corresponding to the Assessment Score


        Innovative teacher; provides leadership in instructional


        Develop/revise courses, develop research projects for students (undergraduate and/or graduate), excellent student and peer perceptions, instructional creativity, actively participate in curricular revisions

        Very Good

        Innovative teacher

        Develop/revise courses, good student and peer perceptions


        Meets obligations well

        good student and peer perceptions


        substandard teacher

        Below average student and peer perceptions



        ineffective teacher

        Below average student and peer perceptions, pattern of complaints

    4. University Citizenship

      A Faculty member’s contributions as a University citizen include service to the Department, the Campus, School, College, and the University as outlined in Table 3. The merits of University service should be evaluated as to (1) whether the candidate chaired the committee listed, and (2) the importance of the service to the mission of the unit served. Less tangible components of citizenship include active participation in Campus events such as faculty and student recruitment, seminars, campus meetings and seminars, etc.

      Being an active and useful citizen of the Department, Campus, College, School and University is expected and valued; however, service of any magnitude cannot be considered more important than a candidate’s research and other scholarly activity and instructional responsibilities. Expectations in service for promotion to Professor are higher than for promotion to Associate Professor.

      1. Table 3. Assessment of University Citizenship for Promotion and Tenure


        Citizenship Assessment

        Examples of Accomplishments Corresponding to the Assessment Score

        Exceeds obligations

        Significant role in Department, Campus

        College and/or University as evidenced by productive service on committees, active participation in significant events, effectively chairing committees, specific administrative assignments, meaningful public outreach

        Meets obligations

        Meets the minimal Department/Campus obligations


        Does not meet obligations

        Does not meet Department/Campus obligations in a timely manner or does not actively participate in significant departmental/campus events


        Other components of service are also considered (including public outreach and public and professional service) in reappointment, tenure, and promotion decisions, and differs in their importance among Faculty members depending on each Faculty member’s duties and responsibilities within the Campus.