Criteria, Performance Expectations and Department/School Procedures Relating to Faculty Excellence Awards

  1. Faculty Excellence Awards for T/TT Faculty

    University procedures and timelines for determining Faculty Excellence Awards for any given year shall be conducted in accordance with guidelines issued by the Office of the Provost. Faculty Excellence Awards are based upon university guidelines and criteria and procedures established by the SOM.

    Faculty Excellence Awards are available as noted in the applicable Collective Bargaining Agreement. Procedures and timelines for review and recommendation for the awards are included in the Collective Bargaining Agreement and posted on the Faculty Affairs website of the Provost’s Office. The Director distributes all relevant material to all eligible T/TT faculty. Faculty members shall submit materials by the announced date for review. Faculty members shall document achievement of excellence in the performance of their role according to university guidelines.

  2. Procedure for Reviewing and Ranking Applications

    Each tenured/tenure-track Faculty member of the FAC reviews each application and ranks from lowest to highest for the three categories of Teaching, Scholarly and Creative Activity and Service. The rankings are collected by the Director and compiled to make a final determination of rank. The ranking is then used by the tenured/tenure-track faculty members to recommend the percentage of funds available in each Faculty Excellence Award category to be awarded to each T/TT Faculty member. Faculty members do not participate in review of their own applications. The Director will provide summary statistics of these recommendations to all Faculty.

  3. Faculty Excellence Awards

    Faculty Excellence Awards are established pursuant to the applicable Collective Bargaining Agreement. Procedures and timelines for determining Faculty Excellence Awards for any given year shall be conducted in accordance with guidelines issued by the Office of the Provost.  

    1. School of Music Merit Guidelines

      The School of Music will adhere to the guidelines set forth by the university for merit deliberations.

      All faculty members who are eligible and submit files for merit awards are included in the faculty advisory body which conducts a preliminary assessment of materials. School faculty who do not submit merit files are not eligible to vote or rank colleagues for merit consideration. 

      Ranking of faculty merit files will be based on one’s individual estimation of merit consideration. Merit is defined as faculty contribution to scholarly/creative activity, teaching and service above and beyond expectations of that which is determined by simply fulfilling terms of hire. 

      Every faculty member who submits a merit file will rank all merit files other than his/her own on a scale from one (1) to # (# being the total number of files submitted, minus one) with the number 1 being the highest ranking and # being the lowest ranking. No use of fractions or decimals is acceptable. The Music Office will prepare a personal ballot for each participant. The ballot will include an alphabetical list of merit applicants. The ballot will not include the voting faculty member’s name and faculty members may not vote for themselves. 

      The School advisory voting process will be strictly confidential until such time as the School Director is mandated by policy to make data public. Discussion of merit files is strictly forbidden either in committee or private conversation.

      The combined faculty rankings will be tallied by a committee of three people including two full-time School staff employees (secretaries) and one faculty member who is either ineligible to apply for merit consideration, or who has opted out of participation in the merit process. The files and rankings are then submitted to the School Director for final determination at the School level via a private meeting of the School Director with the two employees and faculty member who tallied the advisory vote. Any arithmetic questions or errors are resolved in this meeting.

    2. School of Music Merit Criteria

      Merit will be considered in three categories: 1) teaching, 2) scholarly and creative activity, and 3) service. 

      In order to receive a merit increase in any one area, the TT faculty member must meet the threshold. Thresholds define minimal acceptable levels of performance in a given area. Performance must exceed thresholds to be eligible for merit.

      1. Teaching

        Summary of signed copies of teaching load for this period will be provided by the Director as requested by the Office of the Provost. 

        Threshold - TT faculty should demonstrate consistent evidence of teaching performance above the minimal expectations documented by, but not limited to, peer and student evaluation ratings. The threshold includes continued development of pedagogy and course content.

        Meritorious teaching activity may include:

        • Individual investigation with outstanding students. Activities may include: principal advisor or committee member for theses, essays, dissertations, honors projects and candidacy exams. Activities in the applied areas may include: preparation for auditions, competitions, master classes, recitals and summer festivals.
        • Recognition for teaching, either from KSU or organizations such as MTNA, NATS, OMEA, etc.
        • Student awards
        • Students accepted for further study at prestigious institutions or festivals 
      2. Scholarly and/or Creative Activity

        Threshold - TT faculty are expected to show clear evidence of involvement in professional endeavors judged significant by colleagues and by the accepted standards of his/her scholarly and/or creative discipline. Such endeavors should be directed towards publications and/or presentations in a public and/or professional forum, which may include professional activities such as various forms of publications (book, article, review, editorship, paper presented at a conference, citation, etc.); presentations (lecture, panel discussion, symposium participation, etc.); performances; competitions; commissions, etc.

        Listed publications should only include material that has already been published or has been accepted for publication. 

        Meritorious scholarly and/or creative activity may include: 

        • Significant and exceptional on- and off-campus performances that demonstrate high quality, continued artistic growth and recognition in the profession. 
        • Recordings and radio/television performances
        • Published books, book chapters, monographs, non-print materials, journal articles or computer software
        • Editorship of a significant professional journal
        • External citation or recognition for original research activities
        • Performance or publication of creative works or original compositions
        • Significant contributions to professional conferences, such as master classes, convention papers, program presentations, seminars, workshops, clinics, performances and poster sessions
        • Published scholarly reports
        • Publication and/or performance of arrangements, transcriptions or additions
        • Evaluation of books, papers, compositions, articles, recordings or program panel critic
        • Association with the academic and professional world in the candidate’s area of expertise through scholarly, professional, commercial associations, and consultation with other organizations of an academic or professional nature
        • Service to the public as experts in the candidate’s field through speaking and/or performance engagements or working with community groups as such activities are appropriate and reasonable
      3. Service

        Threshold - TT faculty are expected to give time and energy beyond teaching and advising responsibilities to activities related to the business of the School, the College, the University, and the community, which advance their respective missions and ensure their effective and efficient operation. Administrative responsibilities, active committee membership, studio/classroom, audio/visual equipment, instrument inventory and maintenance, lab maintenance, and/or curricular development – performed with diligence, care, and cooperation – are examples of minimum service performance.

        Meritorious service activity may include:

        • Recruitment is the process of bringing new and transfer students to the School. Recruitment activities may include the development of recruiting materials, setting up on- and off-campus programs, etc.
        • Academic advisement that demonstrates above and beyond the norm and/or related special responsibilities. TT faculty are expected to exceed the University requirement of five hours per week reserved for student advising, and to show evidence of effort committed to the welfare and educational development of advisees and students
        • Membership on standing or ad hoc school, college, or university committees
        • Coordination of special programs; participation in institutionally sponsored conferences, institutes, clinics and workshops; support and guidance of student groups and special assignments representing the institution
        • A faculty member’s active support of and direct involvement in the organization and activities of the profession constitutes professional service. Memberships in professional organizations, on special committees, or an editorial review board of a professional journal are examples of service to the profession
        • Grants received or approved related to service
        • Performing administrative duties outside the expectations associated with assigned load responsibilities
        • Activity as an outside evaluator or adjudicator