The implementation, modification, amendment and revision of this Handbook is governed by the applicable Collective Bargaining Agreement. The School faculty will review and update this Handbook, as needed, but at least every three (3) years. Suggestions for modifications or amendments to the Handbook may be initiated at any time by the Director or by any faculty member. Proposed modifications or amendments are subject to discussion, revision, and recommendation by the FAC. When a proposed modification or amendment involves a major change in School policy or practice the Director may seek the recommendation of the entire faculty. If the Director concurs with a proposed modification, amendment or revision, he/she will recommend the change(s) to the Dean. All modifications, amendments and revisions of the Handbook require the approval of the Dean. In reviewing this Handbook the Dean may request revisions before lending final approval. If these revisions are not adopted by the School, the Dean shall consult the CAC with regard to the provision(s) in dispute before making a final determination and certifying final approval of the Handbook. Further, the Dean may direct that the Handbook be modified, amended or revised to reflect changes in College or University policy.
Matters of School Governance and Related Procedures
This Handbook of the School of Music (hereinafter the “Handbook”) contains the operational policies and procedures for the School of Music (hereinafter the “SOM”) within the College of the Arts (hereinafter the “College”). The policies and procedures contained in the Handbook shall not conflict with any university, administrative or operational policy of Kent State University as published in the University Policy Register and elsewhere, any applicable Collective Bargaining Agreement, or any federal, state, and local law.
The faculty body of the SOM consists of all tenured/tenure track (T/TT) and full-time non-tenure track (FTNTT) faculty members. The faculty body shall meet a minimum of once monthly during the academic year. The faculty meeting shall be chaired by the Director or the Director’s designee.
All SOM committees are advisory and recommendatory to the Director. The membership, structure, and function of the following SOM committees are governed by university, administrative, and operational policies and applicable Collective Bargaining Agreement(s) (CBA). Faculty and SOM committee meetings shall be conducted according to Robert’s Rules of Order. Votes shall be conducted by voice vote or, if requested by any member of the committee, by ballot vote. Committees electing to conduct business in executive session shall follow procedures outlined in the Ohio Revised Code Section 121.22.G. and the Ohio Attorney General’s “Yellow Book,” www.ohioattorneygeneral.gov/YellowBook.
All School committees are advisory and recommendatory to the Director. The membership, structure, and function of some of the School's committees is governed by University, Administrative and Operational Policies and the applicable Collective Bargaining Agreement. The Director may establish ad hoc committees in consultation with the FAC. The Director will welcome requests from faculty members for positions on the School’s various committees. The Director, when making appointments to School committees, will be mindful of the diversity of disciplines within the School and will consider the expertise and interests necessary for the effective functioning of specific committees.
1. Faculty Advisory Committee (FAC)
2. Graduate Studies Committee (GSC)
3. Undergraduate Studies Committee (USC)
4. Student Academic Complaint Committee (SACC)
5. Ad Hoc Reappointment, Tenure, and Promotion Committee (RTP)
6. Other Ad Hoc Committees
a. Admission and Scholarship Committee
b. Performing Arts Library Committee
c. Recognition Committee
d. Recruitment Committee
The FAC is structured and operates as described in the applicable Collective Bargaining Agreement. The FAC is elected directly by the full-time faculty of the School (tenured, tenure-track, and non-tenure-track) appointments.
Five members are elected each year, and the two members with the highest number of votes serve two-year terms. The other five members serve one-year terms. Elections are conducted in the Spring Semester and the FAC members assume office at the beginning of the Fall Semester. The FAC shall consist of five tenured and tenure-track faculty members, and two non-tenure-track faculty members, for a total of seven members. One member will be from a regional campus.
1. The TT CBA provides that the faculty of the School ensure that Regional Campus faculty are appropriately represented on key School and College committees, including but not limited to the FAC, the College Advisory Committee (hereinafter “CAC”), the Reappointment/Tenure/Promotion (RTP) Committee, Search Committees, Review Committees, and committees considering curriculum, School or college policy, instructional standards, and program development.
2. The TT CBA provides that the tenured and tenure-track faculty of the School shall decide whether and to what extent full-time non-tenure-(FTNTT) track faculty shall be represented on the FAC.
The FAC is convened and chaired at least once per term by the Director who, in consultation with the FAC, sets the agenda for its meetings. FAC members may request that items be added to the agenda. Additional meetings of the FAC may be called by the Director, as needed, or upon a request by at least one-half of the members of the FAC. The FAC elects one (1) of its tenured members to act as the School representative to the CAC.
The GSC includes the following faculty members:
a. One (1) faculty member elected from each graduate degree program in the School.
b. One (1) full-time, resident second year or later graduate music student elected by the graduate assistants at the beginning of the academic year.
c. The Graduate Coordinator, who serves as the GSC Chair.
The GSC assists the Graduate Coordinator with the oversight and development of the School’s graduate program. The GSC is responsible for evaluating applications for admission and evaluating and recommending candidates for graduate appointments. The GSC is also responsible for monitoring the progress and academic performance of graduate students in the School. The GSC reviews proposals for new graduate courses, changes in course content and related curricular matters, and conducts periodic reviews of the School’s graduate program as a whole.
The USC includes the following faculty members:
a. six full-time faculty members elected by and from the School faculty
b. The Coordinator of Undergraduate Studies who serves as the USC Chair
The USC assists the Assistant to the Director in supervising and coordinating the School’s undergraduate program. The USC makes recommendations on any and all matters that affect the undergraduate program of the School including but not limited to faculty proposals for new courses, changes in course content, major requirements, and other curricular matters. The USC reviews and decides student appeals regarding course substitution. The USC shall elect one (1) member with full graduate faculty status to serve on the College Curriculum Committee. If no member of the USC has full graduate faculty status, the candidate with full graduate faculty status who had the next highest vote total in the election of the USC will serve as an additional USC member and as the School’s representative to the College Curriculum Committee.
The Student Academic Complaint Committee is composed of three faculty members elected by the music faculty. The Director appoints one of the elected members to chair the Student Academic Complaint Committee. The policies and procedures of this committee are governed by University Policy 3342-4-02.3, including but not limited to the addition of at least one (1) student representative to the committee. An undergraduate student will be added to the committee for complaints from undergraduate courses and a graduate student will be added to the committee for complaints from graduate courses.
In the event that a member of the Student Academic Complaint Committee is the subject of or may otherwise be involved with a student complaint, the FAC will select a replacement from the full-time tenured/tenure-track and non-tenure-track faculty.
The policies and procedures that govern the School’s ad hoc Reappointment, Tenure and Promotion (RTP) Committee are included in University Policy. Procedural and operational guidelines for this committee are provided annually by the Office of the Provost. The committee is comprised of all of the tenured members of the FAC and tenured full professors who are not members of the FAC. This committee reviews materials relevant to the professional performance of faculty who are candidates for reappointment, tenure, or promotion in rank, and to make recommendations to the Director on each of these personnel decisions. The recommendations of this committee and the Director, together with the materials assembled for the committees, are forwarded to the Dean of the College. The committee, supplemented with all of the FTNTT members of the FAC, serves as the review committee for FTNTT performance reviews. (Note: FTNTT members of the FAC do not participate in personnel decisions involving TT faculty members.)
The Director may establish, charge, and appoint the membership of ad hoc committees as required by the School. In establishing ad hoc committees, naming members and designating a committee Chair, the Chair shall consult with the FAC. The Director will welcome requests and preferences from the faculty before establishing and making appointments to ad hoc committees.
(Including recruitment, communications and protocol)
The Admission and Scholarship Committee consists of ten faculty members. Six members are elected annually (one from each applied division, i.e., Brass and Percussion, Strings, Piano, Voice, Woodwinds, and one from Music Education). The Directors of Choirs, Bands and Orchestra are included. The Coordinator of Undergraduate Studies serves as Chair of the Committee.
The Admission and Scholarship Committee shall interpret and implement the admission and scholarship policies of the School of Music through the Coordinator of Undergraduate Studies.
Specifically, the Committee shall deal with undergraduate matters only and shall:
a. Determine semester and four-year scholarship awards based on faculty recommendations and availability of scholarship funds.
b. Establish standards for scholarship retention and review the status of scholarship recipients.
c. Obtain faculty recommendations and determine recipients of special awards, e.g., Weaver, Lipson, Wallach, Morgan, and other School of Music Special Scholarships.
The Library Committee is comprised of five elected faculty members, including at least one member from each of the following divisions: Performance, Music Education, Musicology and Ethnomusicology, and Theory and Composition. In addition, there shall be one graduate student elected by the graduate student body. The Head of the Performing Arts Library is an ex officio member of the committee. The committee shall elect a music faculty member as chair at the first committee meeting in the fall semester of each academic year. The term of office for the chair is one academic year.
The Library Committee will:
a. Consult with the Head Performing Arts Librarian in making library policy.
b. Act as liaison between the faculty and Kent State University Library.
c. Request a copy of the annual report submitted to the University Library by the Head Performing Arts Librarian, a copy of which must be sent to the Director, School of Music.
d. Coordinate with a representative from the School of Theatre and Dance and a representative from the University Libraries.
The Recognition Committee plans and executes special events (retirement parties, memorial events, etc.) in honor of faculty and staff members, alumni, students, donors, and advocates.
In addition to the Admission, Recruitment and Scholarship Committee, an ad hoc Recruitment Committee may be appointed by the Director. The purpose of the Recruitment Committee is to collaborate outreach efforts within School of Music areas to increase music major enrollment. Membership is comprised of area heads (in most cases), College of the Arts Recruitment/Retention personnel, College of the Arts Marketing staff, School of Music Director, Scholarship Committee Chair and Recruitment Committee Chair. Any additional faculty members are welcome to attend meetings. Meetings are held bi-weekly for approximately one hour. The Recruitment Committee works with College of the Arts and School of Music marketing staff on publicity, with the College of the Arts Recruitment/Retention Coordinator on outreach, and with College of the Arts and School of Music faculty on student recruitment and retention goals.