Other Department/School Guidelines

  1. Goals and Mission of the School of Music

    The primary objectives of the School are to:


    1. Create an academic environment that promotes the intellectual and professional development of students and faculty;


    2. Develop and maintain a commitment to scholarly and creative activity, graduate education, and undergraduate education that is commensurate with the goals and mission of Kent State University;


    3. Provide programs for all students that meet the educational and technological demands of the disciplines represented in the School;


    4. Offer courses in cognate academic disciplines and professional fields that provide the necessary base for the career goals of students and faculty; and,


    5. Provide the public with service commensurate with a University.


    Implicit in these objectives is our responsibility as teachers, which includes but is not limited to, educating undergraduate and graduate students and providing continuing education while promoting and clarifying the role and philosophy of education.


    A strong commitment to scholarly and creative activity means creating and maintaining a significant intellectual environment and achieving our broader commitments to the advancement of knowledge and service to the public. 


    Service to the University and to the general public unifies and clarifies the role of the University in the local community, in the State of Ohio, in the nation, and is valued within the School, the College and the University.

  2. Introduction

    Since 1913, the music program at Kent State University has made a significant contribution to the cultural life of the university, community, state, and nation. The special nature and function of music is unique to the School of Music as a division of the College of the Arts. Aside from consideration as an academic discipline, music has served as a means of aural communication and expression for as long as history records. It is from this broad consideration of music and the tradition of education and service that the mission of the Hugh A. Glauser School of Music is derived.


    Everyone in the School of Music is expected to join in creating a positive atmosphere in which the diversity of its members is understood, free from discrimination and harassment, so that all can learn and work in an environment that is respectful and supportive of the dignity of all individuals regardless of race, color, religion, gender, sexual orientation, national origin, disability, age, identity as a disabled veteran or veteran of the Vietnam era, or other protected veteran. (Paraphrased from University Policy 3342-6-03)

  3. Mission of the Hugh A. Glauser School of Music


    Approved by the Music Faculty on January 28, 2005


    The mission of the Hugh A. Glauser School of Music at Kent State University is to advance the art of music by preparing students for productive musical careers, broadening intellectual perspectives, fostering artistic, humanitarian and ethical values, and promoting the goal of responsible citizenship through professional and avocational study.


    Music faculty and staff are engaged in teaching, performing and creating, research, service, and partnerships that address the needs of a complex and changing world. The eight-campus system provides for the needs of varying and contrasting communities through the study and performance of music, and through programs that form a supportive and inclusive network characterized by excellence and innovation in teaching. Through discovering, integrating, and applying knowledge in a comprehensive and diverse range of bachelors, masters, and doctoral degree programs, the Hugh A. Glauser School of Music provides a dynamic learning environment that fosters artists, scholars, and teachers who will assume leadership roles in a

    global society.

  4. Student Academic Misconduct

    The university’s Administrative policy regarding student cheating and plagiarism is included in the University Policy Register.

  5. Student Academic Complaints

    The university’s policies and procedures that govern student academic complaints are included in the University Policy Register.

  6. Auditing Courses

    Students may audit any course subject to space availability and approval of the Director. Faculty members have the discretion to determine conditions and requirements for the audit.

  7. Structure and Organization of the School

    1. Administrative and Service Positions

                  1. School Director


      The School Director (hereinafter “Director”) is the chief administrative officer of the School and reports directly to and is accountable to the Dean of the College (hereinafter “Dean”). The Director is responsible for recording, maintaining, and implementing the policies and procedures stated in this Handbook through regular and thorough consultation with the School’s faculty and the School’s various committees. The Director's duties and responsibilities shall include but are not limited to the following:


      a. Ensuring School compliance with University, Administrative and Operational Policies, rules, regulations and any applicable Collective Bargaining Agreement.


      b. Developing and carrying out administrative and educational policies in the School, with appropriate consultation.


      c. Developing the School’s budget, with appropriate consultation.


      d. Recommending new staff and faculty appointments to the Dean, with appropriate consultation.


      e. Recommending the reappointment, non-reappointment, tenure, promotion, sanction and/or dismissal of faculty members in the School.


      f. Recommending faculty excellence awards (merit awards) in accordance with the current CBA.


      g. Appointing and directing the nonacademic staff of the School.


      h. Recommending leaves of absence for faculty members in the School, including but not limited to Professional Improvement Leaves and other academic leaves and/or non-academic leaves, including but not limited to leaves of absence without pay, sick leave, temporary disability leaves, court leaves and/or military leaves of absence.


      i. Notifying the Dean of the absence or resignation of a faculty member.


      j. Recommending course changes through the appropriate Dean(s).


      k. Assigning workload to faculty members, with appropriate consultation.


      l. Scheduling classes and rooms through the appropriate University offices.


      m. Overseeing the preparation of reports to University officials, as required and appropriate.


      n. Maintaining custody of University property allocated to the School.


      o. Supervising the academic counseling of student majors in the School.


      p. Communicating and working with the appropriate College and University staff on fund-raising and advancement initiatives to benefit the School of Music


      q. Promoting good communications and morale within the School.


      r. Representing the School and communicating the views of its faculty in College and University affairs.


      s. Keeping the School informed of the views and policies of the College and University administrations.


      t. Maintaining appropriate balance and emphasis among the various disciplines of the School.


      u. Performing other tasks and duties as assigned, all of which cannot be cataloged and may include but not be limited to following the progress of graduates, maintaining relationships with the Regional Campuses, providing orientation to new faculty, developing brochures of course syllabi, etc.


      The Director is an ex officio, non-voting member of all School committees, and may make appointments as necessary and is permitted to attend all School committee meetings and oversee the various administrative and service positions in the School.


      The selection, review, and reappointment of the Director is the responsibility of the Dean, who consults with the School faculty on such matters. Procedures for the selection, review and reappointment of the Director are included in the applicable Collective Bargaining Agreement.


                  2. Assistant to the Director


      The Assistant to the Director is appointed by the Director after consultation with the Faculty Advisory Committee (hereinafter “FAC”). The term of service is indefinite and may be terminated by the Director, at his/her sole discretion. The duties and responsibilities of the Assistant to the Director shall include but are not limited to the following:


      a. Preparing the schedule of classes.


      b. Assisting in developing the School’s budget.


      c. Advising and counseling students.


      d. Serving as liaison to program counselors in the various Colleges and Schools.


      e. Approving course substitutions, individual investigations and transfer or transient credit.


      f. Serving as chief administrative officer of the School in the absence of the Director.


      g. Performing other duties and tasks as assigned or delegated by the Director.


                  3. Graduate Coordinator


      The Graduate Coordinator is appointed by the Director after consultation with the Graduate Studies Committee (hereinafter “GSC”) and the Graduate Faculty. The appointment is for a three- (3) year term and is renewable. The Graduate Coordinator must be a full member of the Graduate Faculty holding the rank of Associate Professor or Professor. The university guidelines for being a full member of the Graduate Faculty can be seen here: http://www.kent.edu/policyreg/administrative-policy-regarding-graduate-faculty. The Graduate Coordinator chairs the GSC and oversees the operation and development of the School's graduate programs. The Graduate Coordinator serves as the School liaison to the Division of Research and Graduate Studies. The duties of the Graduate Coordinator shall include but are not limited to:


      a. Overseeing and coordinating admissions into the School's graduate programs.


      b. Recommending to the Director, with the advice of the GSC, the awarding of graduate assistantships and teaching fellowships.


      c. Serving as School liaison to the College of the Arts, the Graduate College Council and the Division of Research and Graduate Studies.


      d. Conducting performance evaluations of graduate student teaching.


      e. Implementing the current policies of the School's graduate programs and the current policies of the College of the Arts.


      f. Maintaining and processing graduate student records and informing students of their standing and progress toward degrees.


      g. Conducting reviews and making recommendations on Graduate Faculty status.


      h. Initiating and coordinating changes and improvements in graduate curricula, requirements, and programs.


      i. Chairing meetings of the Graduate Faculty.


      j. Serving as advisor for the School's Graduate Student Council.


      k. Approving individual investigations and special topics courses at the graduate level.


                  4. Additional Administrative Appointments


      Appointments to other administrative positions are made by the Director after consultation with the FAC. Appointments will be dependent upon the specific requirements of the position and an individual’s qualifications for the position.


      The Coordinator of Undergraduate Studies will serve as the chair of the Admission and Scholarship committee, and will:


      a. Serve as liaison among the various divisions of the school for all matters pertaining to undergraduate studies.


      b. Act on behalf of the Admission and Scholarship Committee in all admissions and scholarships decisions based upon faculty recommendations.


      c. Report all actions to the Admission and Scholarship Committee in regular meetings and obtain committee approval for actions not based upon faculty recommendations.


      d. Supervise all undergraduate admissions.  


      e. Coordinate and assign as necessary faculty  advisors for all undergraduate music majors, and minors. Keep an accurate, up-to-date list of advisor assignments visibly available to students. The assigning of advisors for music education majors should be done in consultation with the Coordinator of Music Education.


      f. Prepare reports following each audition of undergraduate students admitted, not admitted, and admitted with appropriate scholarship action.


      g. Prepare an annual report of undergraduate students admitted, not admitted, and admitted but not attending


      h. Make recommendations to the Director concerning ways in which the admission and scholarship procedures may be strengthened.


      i Advise undergraduate music majors in conjunction with the assigned  faculty advisor.


      j. Approve or deny student requests for change in academic programs within the curricula of the School.


      k. Supervise the undergraduate recital attendance policy.


      l. Keep records of graduated students by degree and employment.


       m. Manage recruitment by creating and distributing appropriate printed materials.


                  The Coordinator of Undergraduate Music Theory will:


      a.  Supervise all classes relating to their respective area. This supervision shall include regular staff meetings for the purpose of coordinating class activities and ensuring proper understanding and use of class syllabi. The supervisor will make regular class visitations for the purpose of evaluating the performance of the faculty, and graduate assistants assigned to teach music theory.


      b. Be responsible for freshman and transfer-student placement examinations, credit by examination, and placement of students in appropriate course sections.


                  The Coordinator of Graduate Music Theory will:


      a. Coordinate course offerings and sequence of graduate music theory courses, including online courses.


      b. Be responsible for graduate theory placement examinations, credit by examination, and placement of students in appropriate courses.


      c. Be responsible for administration of doctoral theory/composition candidacy examinations.


                              The Coordinator of Recruitment will:


      a. Chair the Recruitment Committee.


      b. Supervise the recruitment of new undergraduate music major and minors.


      c. Supervise the auditions of new music students (undergraduate and graduate).


      d. Coordinate marketing related to recruitment of students with the School and College marketing team.


      e. Work with the School of Music Director and area coordinators on setting attainable short- and long-term recruitment goals for each area within the School.


      f. Serve as Exhibitor for the School of Music at the OMEA Conference.


      g. Schedule appointments for Sample Lesson Days and visits of potential students.


      Divisional Coordinators may:


      a.  Convene the divisional faculty and preside at meetings of the division.


      b.  Communicate regularly with the Director, the Assistant to the Director, the Coordinator of Undergraduate Studies, the division, and the Faculty Advisory Committee (FAC).


      c.  Advise the Assistant to the Director on the scheduling and staffing of course offerings.


      d. Assist with advising problems encountered by assigned faculty advisors.


      e. Arrange for faculty members to attend entrance auditions, required recitals and juries, and graduate final oral examinations.


      f. Be responsible for the supervision of graduate assistants working within the division where appropriate.


      g. Submit reports to the Director or Assistant to the Director as requested.


                  Coordinators of the Graduate Programs in Ethnomusicology, Theory-Composition, and Music Education may:


      a. Arrange for entrance and qualifying examinations.


      b. Assist, when appointed by the Coordinator of Graduate Studies, in the administration and evaluation of graduate entrance examinations.


      In addition to the above, the Coordinator of Music Education will:


      a. Manage student teaching experience.


      b. Plan and manage music education summer workshops and conferences.


      c. Represent the School and unit to the College of Education, Health and Human Services.


      d. Be responsible for advising or assigning advisors to all undergraduate and graduate music education majors in conjunction with the Coordinator of Undergraduate Studies.


      e. Serve as the School representative to all state conferences relating to music education.


      f. Manage documentation for State of Ohio requirements, and Council for the Accreditation of Educator Preparation (CAEP) reviews.


                  The Coordinator of the Online MMME will:


      a. Serve as the liaison between the School of Music and external marketing/enrollment/student services partners.


      b. Manage academic policies for admission, course enrollment, retention, and completion as they relate to the MMME program, the Graduate Studies Committee, the School of Music, and the Graduate College.


      c. Oversee revisions to course materials and technology implementation.


      d. Serve as the liaison to the Office of Continuing and Distance Education.


      e. Respond to prospective, current, and former student inquiries.


      f. Oversee recruiting of both faculty and students for the MMME program.


      Applied music coordinators will:


      a. Schedule pre-recital hearings and semester juries, keeping track of student requirements by catalog year.


      b. Be responsible for the assignment of individual students to applied teachers within the division where appropriate.

    2. Non-Academic Staff

      The School's non-academic staff includes all classified and unclassified staff positions within the School including but not limited to the Administrative Assistant and secretarial staff. Each position has specific duties as defined in the applicable position description.

  8. Faculty Grievance and Appeal Procedures

    A. Informal Procedure


    Any faculty member who believes that he/she may have a grievance is strongly encouraged, before initiating a formal grievance or appeal, to talk with the Director about any issue(s) of concern. The Director may seek the advice and recommendation of individual faculty members or faculty advisory groups as well as the Dean in seeking informal resolution of a dispute or complaint.


    B. Formal Procedure


    Formal procedures for addressing grievances affecting the terms and conditions of employment of faculty are described in the applicable Collective Bargaining Agreement. Disputes involving substantive academic judgments are subject to a separate academic appeals process governed by the applicable Collective Bargaining Agreement.


    Faculty grievances that are not directly related to the terms or conditions of employment and that are not academic appeals are appropriately addressed within the School, whenever possible. The Director and/or faculty members will initiate an informal dialogue with all parties involved in a dispute and strive to reach a resolution agreeable to all parties.

  9. Students

    Students, both undergraduate and graduate, are of primary concern to all faculty members, and students' academic needs are of primary importance to the School. Students participate in various School committees including the Graduate Studies Committee (GSC) and those ad hoc committees where students' viewpoints are useful and appropriate. Student appointments to committees are made by the Director in consultation with the FAC and the faculty members involved in and affected by a specific committee's work.


    A. Advising


                Faculty are required to advise and counsel undergraduate and graduate students on academic matters. General advising at the undergraduate level is coordinated by the Coordinator of Undergraduate Studies who serves as the School representative for College and University functions related to undergraduate programs and activities. Individual faculty members are responsible for providing academic counseling to undergraduate students assigned to them and to other undergraduate students who seek such advice, as needed. Student advising at the graduate level is conducted by the student's “major professor,” the Coordinator of Graduate Studies, and the student’s thesis or dissertation committee members.


    B. Student Academic Misconduct


                The University’s Administrative policy regarding student cheating and plagiarism is included in the University Policy Register. (See, University Policy Register 3342-3-01.8)


    C. Student Grievances and Academic Complaints


                The University’s policies and procedures that govern student grievances and student academic complaints are included in the University Policy Register. (See, University Policy Register 3342-4-02.102, 3342-02-3 and 3342-8-01.4)


    D. Transfer Credit Procedure


                The Undergraduate Coordinator or the Assistant to the Director is responsible for the evaluation of undergraduate transfer credit and may consult with a faculty member who teaches the specific course or courses at issue. Questions of transfer credit for other subject areas should be referred to the College office.


                Graduate transfer credit is evaluated according to the process described in the current Graduate School Catalog. Both master’s and doctoral transfer credit may be accepted if the criteria are met and the student's adviser, the Graduate Studies Committee, and the Dean approve the transfer credit.


    E. Privacy of Student Records


                The Director is responsible for ensuring that all members of the School comply with all laws and University Policies which govern the privacy of student education records, including but not limited to the Family Educational Rights and Privacy Act (FERPA). These regulations require, among other things, that faculty members keep thorough academic records and forbid the posting of grades by name, social security number or any other system which might identify a student with her/his education record. For further information, contact the University’s Office of Legal Affairs.


    F. Student Evaluations


    All courses are evaluated each semester, including summer sessions, using the approved Student Survey of Instruction (SSI). The SSI should be conducted during the last week of class, prior to final exam week. At no time should the faculty member being reviewed be present in the room during the survey. As electronic SSIs become available, further policy will be developed by the FAC.


    SSIs are returned in a sealed envelope to the School office. The School Administrative Assistant arranges for the appropriate scoring of SSIs according to the approved group norms for the School. SSIs are not available to individual faculty members until after grades are submitted to the Registrar. SSIs and the results are maintained in the School office and are available for faculty review. SSIs for Regional Campus faculty are administered and maintained by the campus at which the course is taught.


    See Appendix 5.D for School of Music Additional Questions to the SSI.

  10. Curricular Policies and Procedures

    A. Curricula


                Curricular changes may be proposed by any faculty member for consideration by the USC and the GSC. Either of these committees may initiate curriculum changes. The proposal must be submitted to the faculty at least five (5) working days prior to a vote by the entire faculty. If the recommendation from either committee is not unanimous, a minority report may be submitted with the recommendation. If recommended by a majority, the proposal is forwarded to the Director whose recommendation is sent to the College for consideration.


    B. Final Exams


                Final examinations in all courses must be offered at the time and date specified in the University’s schedule of final examinations. Changes of the time and/or date of a final examination require prior approval of the Director and the Dean, but in any case, the exam must also be offered at the time scheduled and publicized by the University for those students who desire to take the exam at that time.


    C. Grades


                Faculty members must inform students of their progress throughout the semester. Grades are a faculty member's responsibility and should be assigned fairly and objectively. Submission of final grades must comply with University Policy, including but not limited to the deadline for the timely submission of grades. Failure of faculty members to provide grades in compliance with University Policy will be taken into consideration in reappointment, promotion, tenure and merit decisions. 


                Materials used in computing grades (e.g., exams, papers, reports, etc.) should be retained by the faculty member for five (5) years after final grades are submitted. Students have a right to inspect the written work performed during a course and discuss the grade with the faculty member.


    D. Audits


    Students may audit any course subject to space availability and approval of the Director. Students may audit without credit any course subject to space availability and departmental approval. An audited course is not counted as part of the course load, but students must go through registration procedures and pay the normal registration fees. An instructor may impose whatever attendance requirements deemed necessary. The students must be informed of these requirements at the beginning of the semester. Failure to meet such attendance requirements subjects the students to being withdrawn from the course by the instructor. This will be accomplished by the instructor’s insertion of the mark W at the time of final grades.


    Faculty members have the discretion to determine conditions and requirements for the audit.