Role and Responsibility of the Faculty

Each faculty member is expected to contribute to the School, Campus, College and the University according to the terms and condition of his/her letter of appointment. Some faculty members make their primary contribution in teaching while others emphasize scholarly and/or creative activity. 


High quality teaching is expected of all faculty members. High quality scholarly activity is expected of all TT faculty and those FTNTT faculty whose appointment specifies it. Service to the School, Campus, College, and the University is expected of each TT faculty member and recommended for each FTNTT faculty member.


Faculty members are required to provide students with a syllabus that includes the subject matter to be covered in a course, a listing of assignments and/or reports, approximate dates of examinations, grading standards, attendance requirements, faculty office hours, and other pertinent details of the conduct of the class. For performance classes (ensembles, applied music), the dates of additional rehearsals and all concert dates and times that are scheduled in addition to the university scheduled class hour must appear in the syllabus and made clear to the students. Hard copies of syllabi are required to be on file in the School of Music office. A Student Survey of Instruction (hereinafter “SSI”) is required in each course in each semester and will be conducted under the auspices of the Director pursuant to applicable University policies and procedures. Probationary faculty members are required to undergo peer review of teaching during each year of the probationary period. Supervision and direction of undergraduate research projects and theses is part of the teaching function.


Scholarly activity is expected of all TT faculty and those FTNTT faculty whose appointment specifies it, although the extent and/or type of activity may vary with the terms of each faculty member’s assignment and campus location. Faculty involved in scholarly and/or creative activity and the graduate program are expected to present evidence of their endeavors as witnessed by publication, proposals submitted for extramural funding, performances and juried exhibitions and dissemination of research and/or creative activity in various venues as appropriate to the discipline. Activity in professional organizations in any manner appropriate to the specific area of music teaching and scholarship is encouraged but not required. The supervision and training of graduate students is expected only when graduate enrollment is directly related to the individual faculty member.


Service to the University is a responsibility of each TT faculty member and recommended for each FTNTT faculty member. School, Campus, College, and University committee or task force membership is expected as a normal part of a TT faculty member’s contributions. Special or outstanding service above and beyond that which is typical may be considered during the review of a faculty member. Public service is encouraged and recognized as a part of the professional responsibilities of each faculty member, although contributions in this area can be expected to vary widely due to the nature of the various disciplines within the School.


Faculty members are expected to maintain current CVs and to submit an updated CV annually in a manner specified by the University. Faculty members are also expected to submit their teaching schedules and course syllabi to the Music Office by the end of the third week of classes in each semester.

  1. Mentoring

    The Director, in consultation with the FAC and the faculty member to be mentored, will determine an appropriate choice of mentor (considering factors such as academic/performance area, level of experience, etc.). The selection of mentor will be made shortly after the hire of the new faculty member.


    The mentor will meet with the Tenure Track mentee approximately once per month during the academic year or, at a minimum of three times per semester, until the faculty member has achieved tenure and promotion to Associate Professor. The mentor will meet with the Non-Tenure Track mentee approximately once per month during the academic year or, at a minimum of three times per semester, until the faculty member has successfully completed both the third-year and sixth-year reviews.


    Discussions between the mentor and mentee will include:

    1. Student evaluations and any student concerns

    2. Past reappointments, addressing any concerns raised by FAC/Ad Hoc or CAC

    3. Peer evaluations, addressing any concerns raised in peer reviews

    4. Upcoming reappointment, tenure or promotion, including a cursory reading/proofreading of CV, narrative and syllabi (before the semester begins) with feedback from the mentor

    5. General progress towards RTP with specific roadmaps in the areas of research, teaching and service

    6. Ways in which faculty, staff and administration can continue to support the efforts of the faculty member towards RTP

    7. Available resources and service organizations both on and off campus that might assist the mentee

    8. Any other concerns the mentor or mentee might wish to express


    The mentor may be invited to FAC/Ad hoc evaluation meetings of the mentee, at which point the mentor may be asked to speak first during these discussions.


    At times, the mentor might assist with communication between the mentee and faculty/administration as appropriate.


    The mentor does not receive compensation or load credit for the duties listed above. Mentorship is considered service and may be described as such when applying for merit pay and/or promotion.


    The mentee will provide all materials (student/peer evaluations, syllabi, CV, reappointment/tenure narratives) to the mentor in a timely fashion. With regards to the reading/proofreading of reappointment narrative and CV, it is suggested that the mentee provide the mentor with these materials two weeks prior to the official due date.


    New Hires: The Director and Assistant to the Director will meet with new hires shortly after hire to convey information about day-to-day operations within the School of Music, such as the posting of office hours, submission of CV and syllabi, and other information contained within the School of Music Handbook.

  2. Faculty Code of Ethics

    All faculty members in the SOM are expected to maintain the highest ethical standards as teachers, scholars, university citizens, and colleagues. The University policy regarding faculty code of professional ethics can be found in the University Policy Register. (See, University Policy Register 3342-6-17)

  3. Teaching Assignments and Class Schedules

    Faculty members are expected to teach specific courses as assigned by the Director. The primary considerations for course assignments are prior teaching experience, subject expertise, and shared responsibility among the faculty for service and introductory courses. Questions regarding teaching assignments should be addressed to the Director. In the case of a dispute or request for reassignment the faculty member may request review by the FAC which will make a recommendation to the Director.


    Scheduling of classes is the responsibility of the Assistant to the Director with approval of the Director. The primary consideration for scheduling classes is student need with regard to meeting program or major requirements within a reasonable time frame. In addition, the scheduling of some classes may be determined by the need to serve nontraditional students. See Appendix 2.A.

  4. Summer Teaching Assignments

    The Director welcomes requests for summer teaching assignments from all full-time faculty members. Summer teaching cannot be guaranteed to any faculty member and most summer teaching assignments are for a partial load. The size, content, and staffing of summer courses are dictated by budgetary constraints and curricular needs. Within these requirements, faculty members are offered summer teaching assignments on an annual rotation system. Faculty members may elect not to accept a summer assignment.

  5. Other Faculty Duties

    Faculty members are expected to schedule and attend at least five (5) office hours per week (See, University Policy Register 3342-6-18.101). The office hours shall be posted on the faculty member's office door and communicated to the School office as well as to the faculty member's students. If a student, for a legitimate reason or reasons, is unable to meet during the faculty member’s scheduled office hours, the faculty member shall make appointments to meet with the student at an alternate time.


    In order to assist in student advising, faculty members should maintain current knowledge of University, College, and School programs and requirements.


    Faculty members are expected to participate in recruitment programs, graduation ceremonies and other activities that are appropriate to their role as a faculty member in the School.

  6. Sanctions

    A sanction is a documented corrective action in response to a Faculty member’s unsatisfactory performance of his/her duties and responsibilities as a member of the Faculty. (See “Sanctions for Cause” in the Collective Bargaining Agreement [CBA]).  For non-tenure track faculty, see appropriate section in FTNTT CBA.

  7. Faculty Curriculum Vitae

    All T/TT and FTNTT faculty members are required annually to provide a current curriculum vitae (CV), using the electronic system supported by the University.

  8. Faculty Leaves

    All leaves, sponsored or unsupported, personal or professional, are subject to the approval of the Director, Dean, and Provost. University leaves include but are not limited to:


                1. Research leaves.

                2. Leaves of absence without pay.

                3. Faculty professional improvement leaves.

                4. Scholarly/Creative Activity appointments.

  9. Faculty Absence and Travel Policy

    Faculty members who will be absent from campus for professional or personal reasons must submit a Request for Absence Form with the Director. The request should be made at least one (1) month prior to the planned absence and is subject to the approval of the Director and the Dean. Arrangements for any classes to be missed during the absence must be addressed to the satisfaction of the Director before approval will be granted.


    Attendance at professional meetings is encouraged, and approved travel expenses incurred in attending such meetings will be reimbursed when approved prior to travel according to the University's travel policies and availability of School funds. In general, greater amounts of support will be granted to meeting participants (i.e., those presenting a paper or chairing a session) than to faculty members who simply attend professional meetings. 

  10. Faculty Sick Leave

    The Director is responsible for keeping complete records of faculty sick leave; however, faculty members are also required to submit the use of sick leave online after an absence and within the timelines established by the Division of Human Resources.

  11. Outside Employment and Other Professional Activities outside the University

    Faculty members may engage in professional activities outside the university provided the activities do not interfere with the faculty member's teaching, scholarly, or service responsibilities to the SOM, Campus, College, or University (See, University Policy Register 3342-6-24). These activities must not compete with University activity or the faculty member’s employment with the University and must be approved in advance by the Director and the Dean. Each academic year, each faculty member must disclose and seek approval for all outside employment or other outside activities on the form provided by the University. Any outside employment or other outside activities are subject to the Faculty Code of Ethics and the University’s conflict of interest policies (See, University Policy Register 3342-6-17 and 3342-6-23).

  12. Copyright Restrictions

    All faculty members should be aware of current copyright laws that restrict the copying of published materials. For further information, contact the University’s Office of Legal Affairs.

  13. Academic Misconduct

    The University policy regarding misconduct in research and scholarship and the Administrative policy and procedures regarding allegations and instances of misconduct in research and scholarship is included in the University Policy Register. (See, University Policy Register 3342-3-05 and 3342-2-05.01)

  14. Grades

    Failure of faculty members to provide grades in compliance with university policy will be considered in performance reviews and reappointment, promotion, tenure, renewal, and merit decisions.