Structure and Organization of the School | Hugh A. Glauser School of Music Handbook | Kent State University

Structure and Organization of the School

  1. Administrative and Service Positions

                1. School Director

     

    The School Director (hereinafter “Director”) is the chief administrative officer of the School and reports directly to and is accountable to the Dean of the College (hereinafter “Dean”). The Director is responsible for recording, maintaining, and implementing the policies and procedures stated in this Handbook through regular and thorough consultation with the School’s faculty and the School’s various committees. The Director's duties and responsibilities shall include but are not limited to the following:

     

    a. Ensuring School compliance with University, Administrative and Operational Policies, rules, regulations and any applicable Collective Bargaining Agreement.

     

    b. Developing and carrying out administrative and educational policies in the School, with appropriate consultation.

     

    c. Developing the School’s budget, with appropriate consultation.

     

    d. Recommending new staff and faculty appointments to the Dean, with appropriate consultation.

     

    e. Recommending the reappointment, non-reappointment, tenure, promotion, sanction and/or dismissal of faculty members in the School.

     

    f. Recommending faculty excellence awards (merit awards) in accordance with the current CBA.

     

    g. Appointing and directing the nonacademic staff of the School.

     

    h. Recommending leaves of absence for faculty members in the School, including but not limited to Professional Improvement Leaves and other academic leaves and/or non-academic leaves, including but not limited to leaves of absence without pay, sick leave, temporary disability leaves, court leaves and/or military leaves of absence.

     

    i. Notifying the Dean of the absence or resignation of a faculty member.

     

    j. Recommending course changes through the appropriate Dean(s).

     

    k. Assigning workload to faculty members, with appropriate consultation.

               

    l. Scheduling classes and rooms through the appropriate University offices.

     

    m. Overseeing the preparation of reports to University officials, as required and appropriate.

     

    n. Maintaining custody of University property allocated to the School.

     

    o. Supervising the academic counseling of student majors in the School.

     

    p. Communicating and working with the appropriate College and University staff on fund-raising and advancement initiatives to benefit the School of Music

     

    q. Promoting good communications and morale within the School.

     

    r. Representing the School and communicating the views of its faculty in College and University affairs.

     

    s. Keeping the School informed of the views and policies of the College and University administrations.

     

    t. Maintaining appropriate balance and emphasis among the various disciplines of the School.

     

    u. Performing other tasks and duties as assigned, all of which cannot be cataloged and may include but not be limited to following the progress of graduates, maintaining relationships with the Regional Campuses, providing orientation to new faculty, developing brochures of course syllabi, etc.

     

    The Director is an ex officio, non-voting member of all School committees, and may make appointments as necessary and is permitted to attend all School committee meetings and oversee the various administrative and service positions in the School.

     

    The selection, review, and reappointment of the Director is the responsibility of the Dean, who consults with the School faculty on such matters. Procedures for the selection, review and reappointment of the Director are included in the applicable Collective Bargaining Agreement.

     

                2. Assistant to the Director

     

    The Assistant to the Director is appointed by the Director after consultation with the Faculty Advisory Committee (hereinafter “FAC”). The term of service is indefinite and may be terminated by the Director, at his/her sole discretion. The duties and responsibilities of the Assistant to the Director shall include but are not limited to the following:

     

    a. Preparing the schedule of classes.

     

    b. Assisting in developing the School’s budget.

     

    c. Advising and counseling students.

     

    d. Serving as liaison to program counselors in the various Colleges and Schools.

     

    e. Approving course substitutions, individual investigations and transfer or transient credit.

                        

    f. Serving as chief administrative officer of the School in the absence of the Director.

     

    g. Performing other duties and tasks as assigned or delegated by the Director.

     

                3. Graduate Coordinator

     

    The Graduate Coordinator is appointed by the Director after consultation with the Graduate Studies Committee (hereinafter “GSC”) and the Graduate Faculty. The appointment is for a three- (3) year term and is renewable. The Graduate Coordinator must be a full member of the Graduate Faculty holding the rank of Associate Professor or Professor. The university guidelines for being a full member of the Graduate Faculty can be seen here: http://www.kent.edu/policyreg/administrative-policy-regarding-graduate-faculty. The Graduate Coordinator chairs the GSC and oversees the operation and development of the School's graduate programs. The Graduate Coordinator serves as the School liaison to the Division of Research and Graduate Studies. The duties of the Graduate Coordinator shall include but are not limited to:

     

    a. Overseeing and coordinating admissions into the School's graduate programs.

     

    b. Recommending to the Director, with the advice of the GSC, the awarding of graduate assistantships and teaching fellowships.

     

    c. Serving as School liaison to the College of the Arts, the Graduate College Council and the Division of Research and Graduate Studies.

     

    d. Conducting performance evaluations of graduate student teaching.

     

    e. Implementing the current policies of the School's graduate programs and the current policies of the College of the Arts.

     

    f. Maintaining and processing graduate student records and informing students of their standing and progress toward degrees.

     

    g. Conducting reviews and making recommendations on Graduate Faculty status.

     

    h. Initiating and coordinating changes and improvements in graduate curricula, requirements, and programs.

     

    i. Chairing meetings of the Graduate Faculty.

     

    j. Serving as advisor for the School's Graduate Student Council.

     

    k. Approving individual investigations and special topics courses at the graduate level.

     

                4. Additional Administrative Appointments

     

    Appointments to other administrative positions are made by the Director after consultation with the FAC. Appointments will be dependent upon the specific requirements of the position and an individual’s qualifications for the position.

     

    The Coordinator of Undergraduate Studies will serve as the chair of the Admission and Scholarship committee, and will:

     

    a. Serve as liaison among the various divisions of the school for all matters pertaining to undergraduate studies.

     

    b. Act on behalf of the Admission and Scholarship Committee in all admissions and scholarships decisions based upon faculty recommendations.

     

    c. Report all actions to the Admission and Scholarship Committee in regular meetings and obtain committee approval for actions not based upon faculty recommendations.

     

    d. Supervise all undergraduate admissions.  

     

    e. Coordinate and assign as necessary faculty  advisors for all undergraduate music majors, and minors. Keep an accurate, up-to-date list of advisor assignments visibly available to students. The assigning of advisors for music education majors should be done in consultation with the Coordinator of Music Education.

     

    f. Prepare reports following each audition of undergraduate students admitted, not admitted, and admitted with appropriate scholarship action.

     

    g. Prepare an annual report of undergraduate students admitted, not admitted, and admitted but not attending

     

    h. Make recommendations to the Director concerning ways in which the admission and scholarship procedures may be strengthened.

                           

    i Advise undergraduate music majors in conjunction with the assigned  faculty advisor.

     

    j. Approve or deny student requests for change in academic programs within the curricula of the School.

     

    k. Supervise the undergraduate recital attendance policy.

     

    l. Keep records of graduated students by degree and employment.

      

     m. Manage recruitment by creating and distributing appropriate printed materials.

     

                The Coordinator of Undergraduate Music Theory will:

     

    a.  Supervise all classes relating to their respective area. This supervision shall include regular staff meetings for the purpose of coordinating class activities and ensuring proper understanding and use of class syllabi. The supervisor will make regular class visitations for the purpose of evaluating the performance of the faculty, and graduate assistants assigned to teach music theory.

     

    b. Be responsible for freshman and transfer-student placement examinations, credit by examination, and placement of students in appropriate course sections.

     

                The Coordinator of Graduate Music Theory will:

     

    a. Coordinate course offerings and sequence of graduate music theory courses, including online courses.

     

    b. Be responsible for graduate theory placement examinations, credit by examination, and placement of students in appropriate courses.

     

    c. Be responsible for administration of doctoral theory/composition candidacy examinations.

     

                            The Coordinator of Recruitment will:

     

    a. Chair the Recruitment Committee.

     

    b. Supervise the recruitment of new undergraduate music major and minors.

     

    c. Supervise the auditions of new music students (undergraduate and graduate).

     

    d. Coordinate marketing related to recruitment of students with the School and College marketing team.

     

    e. Work with the School of Music Director and area coordinators on setting attainable short- and long-term recruitment goals for each area within the School.

     

    f. Serve as Exhibitor for the School of Music at the OMEA Conference.

     

    g. Schedule appointments for Sample Lesson Days and visits of potential students.

     

    Divisional Coordinators may:

     

    a.  Convene the divisional faculty and preside at meetings of the division.

     

    b.  Communicate regularly with the Director, the Assistant to the Director, the Coordinator of Undergraduate Studies, the division, and the Faculty Advisory Committee (FAC).

     

    c.  Advise the Assistant to the Director on the scheduling and staffing of course offerings.

     

    d. Assist with advising problems encountered by assigned faculty advisors.

     

    e. Arrange for faculty members to attend entrance auditions, required recitals and juries, and graduate final oral examinations.

     

    f. Be responsible for the supervision of graduate assistants working within the division where appropriate.

     

    g. Submit reports to the Director or Assistant to the Director as requested.

     

                Coordinators of the Graduate Programs in Ethnomusicology, Theory-Composition, and Music Education may:

     

    a. Arrange for entrance and qualifying examinations.

     

    b. Assist, when appointed by the Coordinator of Graduate Studies, in the administration and evaluation of graduate entrance examinations.

     

    In addition to the above, the Coordinator of Music Education will:

      

    a. Manage student teaching experience.

     

    b. Plan and manage music education summer workshops and conferences.

     

    c. Represent the School and unit to the College of Education, Health and Human Services.

     

    d. Be responsible for advising or assigning advisors to all undergraduate and graduate music education majors in conjunction with the Coordinator of Undergraduate Studies.

     

    e. Serve as the School representative to all state conferences relating to music education.

     

    f. Manage documentation for State of Ohio requirements, and Council for the Accreditation of Educator Preparation (CAEP) reviews.

     

                The Coordinator of the Online MMME will:

     

    a. Serve as the liaison between the School of Music and external marketing/enrollment/student services partners.

     

    b. Manage academic policies for admission, course enrollment, retention, and completion as they relate to the MMME program, the Graduate Studies Committee, the School of Music, and the Graduate College.

     

    c. Oversee revisions to course materials and technology implementation.

     

    d. Serve as the liaison to the Office of Continuing and Distance Education.

     

    e. Respond to prospective, current, and former student inquiries.

     

    f. Oversee recruiting of both faculty and students for the MMME program.

     

    Applied music coordinators will:

     

    a. Schedule pre-recital hearings and semester juries, keeping track of student requirements by catalog year.

     

    b. Be responsible for the assignment of individual students to applied teachers within the division where appropriate.

  2. Non-Academic Staff

    The School's non-academic staff includes all classified and unclassified staff positions within the School including but not limited to the Administrative Assistant and secretarial staff. Each position has specific duties as defined in the applicable position description.