Students, both undergraduate and graduate, are of primary concern to all faculty members, and students' academic needs are of primary importance to the School. Students participate in various School committees including the Graduate Studies Committee (GSC) and those ad hoc committees where students' viewpoints are useful and appropriate. Student appointments to committees are made by the Director in consultation with the FAC and the faculty members involved in and affected by a specific committee's work.
Faculty are required to advise and counsel undergraduate and graduate students on academic matters. General advising at the undergraduate level is coordinated by the Coordinator of Undergraduate Studies who serves as the School representative for College and University functions related to undergraduate programs and activities. Individual faculty members are responsible for providing academic counseling to undergraduate students assigned to them and to other undergraduate students who seek such advice, as needed. Student advising at the graduate level is conducted by the student's “major professor,” the Coordinator of Graduate Studies, and the student’s thesis or dissertation committee members.
B. Student Academic Misconduct
The University’s Administrative policy regarding student cheating and plagiarism is included in the University Policy Register. (See, University Policy Register 3342-3-01.8)
C. Student Grievances and Academic Complaints
The University’s policies and procedures that govern student grievances and student academic complaints are included in the University Policy Register. (See, University Policy Register 3342-4-02.102, 3342-02-3 and 3342-8-01.4)
D. Transfer Credit Procedure
The Undergraduate Coordinator or the Assistant to the Director is responsible for the evaluation of undergraduate transfer credit and may consult with a faculty member who teaches the specific course or courses at issue. Questions of transfer credit for other subject areas should be referred to the College office.
Graduate transfer credit is evaluated according to the process described in the current Graduate School Catalog. Both master’s and doctoral transfer credit may be accepted if the criteria are met and the student's adviser, the Graduate Studies Committee, and the Dean approve the transfer credit.
E. Privacy of Student Records
The Director is responsible for ensuring that all members of the School comply with all laws and University Policies which govern the privacy of student education records, including but not limited to the Family Educational Rights and Privacy Act (FERPA). These regulations require, among other things, that faculty members keep thorough academic records and forbid the posting of grades by name, social security number or any other system which might identify a student with her/his education record. For further information, contact the University’s Office of Legal Affairs.
F. Student Evaluations
All courses are evaluated each semester, including summer sessions, using the approved Student Survey of Instruction (SSI). The SSI should be conducted during the last week of class, prior to final exam week. At no time should the faculty member being reviewed be present in the room during the survey. As electronic SSIs become available, further policy will be developed by the FAC.
SSIs are returned in a sealed envelope to the School office. The School Administrative Assistant arranges for the appropriate scoring of SSIs according to the approved group norms for the School. SSIs are not available to individual faculty members until after grades are submitted to the Registrar. SSIs and the results are maintained in the School office and are available for faculty review. SSIs for Regional Campus faculty are administered and maintained by the campus at which the course is taught.
See Appendix 5.D for School of Music Additional Questions to the SSI.