Department Committees | Management & Information Systems Handbook | Kent State University

Department Committees

All Department committees are advisory and recommendatory to the Chair.  The membership, structure, and function of some of the Department's committees are governed by University, Administrative and Operational Policies and the applicable Collective Bargaining Agreement.  The Chair may establish ad hoc committees in consultation with the FAC.  The Chair will welcome requests from faculty members for positions on the Department’s various committees.  The Chair, when making appointments to Department committees, will be mindful of the diversity of disciplines within the Department and will consider the expertise and interests necessary for the effective functioning of specific committees.

  1. Faculty Advisory Committee

    The FAC is a committee of the whole faculty. The FAC is advisory to the Chair and is structured and operated as described in the applicable Collective Bargaining Agreement (CBA).  The FAC is concerned with such matters as are central to the mission of the Department. According to the CBA, such matters include, but are not limited to, the following:

    1. issues concerning tenure and promotion, including the nominations of candidates for promotion;
    2. appointment of new faculty;
    3. non-reappointment and dismissal;
    4. allocation of academic staff;
    5. program development and discontinuance;
    6. evaluations relating to salaries and merit increases;
    7. budget priorities and guidelines;
    8. selection and structure of committees;
    9. teaching assignments and class schedules;
    10. research and other leaves;
    11. the establishment and maintenance of the Department Handbook;
    12. ensuring that students are properly advised;
    13. ensuring that instructional standards are followed; and
    14. ensuring that class and other duties of faculty members are met.

    The tenure-track Collective Bargaining Agreement (TT-CBA) provides that the faculty of the Department insure that Regional Campus (RC) faculty are appropriately represented on key Department and College committees. These include but are not limited to the FAC, the CAC, the ad hoc reappointment, tenure and promotion (RTP) Committee, Search Committees, Review Committees, and committees considering curriculum, department or college policy, instructional standards, and program development.

    The TT-CBA also provides that the tenured and tenure-track faculty of the Department shall decide whether and to what extent full-time non-tenure track (NTT) faculty shall be represented on the FAC. Under no circumstances may the number of NTT faculty exceed that of the TT faculty and, NTT faculty may not participate in deliberations or vote on personnel matters concerning TT faculty.

    The FAC is convened and chaired once per month by the Chair who, in consultation with the Faculty, sets the agenda for its meetings. Additional meetings of the FAC may be called by the Chair as needed, or upon request by a Faculty member and approval of a simple majority of the FAC. Faculty members may also call, set agenda for, and chair meetings of the FAC, but it is understood that no business of the department may be transacted or represented as having been transacted at such meetings, although matters of concern to the faculty may be discussed and added to the agenda of the next regular meeting of the FAC. The FAC elects one (1) member, preferably a tenured full professor, to act as the Department representative to the College Advisory Committee (hereinafter “CAC”).

    The FAC is expected to communicate the results of its deliberations to the faculty through the timely distribution of minutes. For this purpose, the Chair should appoint a member of the FAC to record minutes of its meetings. The minutes are then circulated to members of the FAC for approval before being forwarded to the Department Secretary for distribution to the rest of the department faculty. Other governance responsibilities of the FAC are delineated in the applicable Collective Bargaining Agreement. The Chair will notify the FAC of the final decision, outcome, recommendations, and/or actions on all matters for which it was consulted.

  2. The Graduate Programs Committees (GPC)

    The GPCs include committees for Doctoral and Masters Programs. Members of the committees are appointed by the Chair, who balances them between the graduate Faculty of the department, in consultation with the FAC. Each committee is chaired by a TT Faculty who serves a two-year term.

    1. The Ph.D. committee is chaired by the Ph.D. Coordinator who is appointed by the Chair, in consultation with the FAC.
    2. The Masters Committee is chaired by a Masters Programs Coordinator who is appointed by the Chair, in consultation with the FAC.

    The GPCs may be augmented with a Ph.D. and a master’s student, respectively, with such appointments made according to College procedures. The GPCs, in collaboration with the Assistant to the Chair, have oversight for the development of the Department’s graduate programs. They are responsible for evaluating applications for admission into the respective programs and evaluating and recommending Faculty for graduate appointments. The GPCs are also responsible for monitoring the progress and academic performance of graduate students in the Department and, with the Coordinators, recommend faculty for the writing and grading of the department’s graduate examinations. The GPCs review proposals for new graduate courses, changes in course content and related curricular matters, and conduct periodic reviews of the Department’s graduate programs as a whole.

    The GPC Coordinators are also responsible for the Department’s Colloquia Series and supervise the Department’s mentoring program. They represent the Department on the appropriate College Advisory Committees. And, in cooperation with the Department’s Administrative Secretary, they maintain the databases of Ph.D. and Masters graduates.

    All faculty members of the GPCs must be members of the College Graduate Faculty. The GPC Coordinators have the overall responsibility of articulating and enforcing Department policies and procedures with respect to all stages of graduate student education. While the Ph.D. Coordinator's responsibility is the doctoral program, that of the Master’s Program Coordinator is with the Department's involvement in graduate programs at the masters level (MBA and MSBA), and any other specialized master's level programs which the department might maintain at some future date. Curricula initiatives approved by the GPCs are reported back to the FAC and the Chair through the Coordinators. The GPC functions are advisory to the Chair.

  3. The Undergraduate Programs Committee (UPC)

    The GPCs include committees for Doctoral and Masters Programs. Members of the committees are appointed by the Chair, who balances them between the graduate Faculty of the department, in consultation with the FAC. Each committee is chaired by a TT Faculty who serves a two-year term.

    1. The Ph.D. committee is chaired by the Ph.D. Coordinator who is appointed by the Chair, in consultation with the FAC.
    2. The Masters Committee is chaired by a Masters Programs Coordinator who is appointed by the Chair, in consultation with the FAC.

    The GPCs may be augmented with a Ph.D. and a master’s student, respectively, with such appointments made according to College procedures. The GPCs, in collaboration with the Assistant to the Chair, have oversight for the development of the Department’s graduate programs. They are responsible for evaluating applications for admission into the respective programs and evaluating and recommending Faculty for graduate appointments. The GPCs are also responsible for monitoring the progress and academic performance of graduate students in the Department and, with the Coordinators, recommend faculty for the writing and grading of the department’s graduate examinations. The GPCs review proposals for new graduate courses, changes in course content and related curricular matters, and conduct periodic reviews of the Department’s graduate programs as a whole.

    The GPC Coordinators are also responsible for the Department’s Colloquia Series and supervise the Department’s mentoring program. They represent the Department on the appropriate College Advisory Committees. And, in cooperation with the Department’s Administrative Secretary, they maintain the databases of Ph.D. and Masters graduates.

    All faculty members of the GPCs must be members of the College Graduate Faculty. The GPC Coordinators have the overall responsibility of articulating and enforcing Department policies and procedures with respect to all stages of graduate student education. While the Ph.D. Coordinator's responsibility is the doctoral program, that of the Master’s Program Coordinator is with the Department's involvement in graduate programs at the masters level (MBA and MSBA), and any other specialized master's level programs which the department might maintain at some future date. Curricula initiatives approved by the GPCs are reported back to the FAC and the Chair through the Coordinators. The GPC functions are advisory to the Chair.

  4. Student Academic Complaint Committee

    The Student Academic Complaint Committee (SACC) is composed of:

    1. The Department’s FAC; and
    2. At least one (1) student representative.

    The Chair appoints a TT member of the FAC to serve as the Chair of the Student Academic Complaint Committee.  The policies and procedures of this committee are governed by University Policy 3342-4-02.3, including but not limited to the addition of a student representative from the complainant’s peer group.  An undergraduate student will be added to the committee for complaints from undergraduate courses and a graduate student will be added to the committee for complaints from graduate courses. 

    In the event that a member of the SACC is the subject of or may otherwise be involved with a student complaint, the FAC will select a replacement from the full-time tenured and tenure-track faculty.  The Chair may also, in consultation with the FAC, augment and/or replace members of the SACC if doing so would ensure objectivity, maintain the integrity of the process, and allay any semblance of conflict of interest.

    All members of the SACC shall participate fully in its deliberations and vote on recommendations to be forwarded to the Chair. Students wishing to file academic grievance should contact the Chair and Dean of Students Ombuds for advice on their rights and privileges.

  5. Reappointment, Tenure, and Promotion Committee

    The Ad Hoc reappointment, tenure, and promotion (RTP) committee is comprised of a subset of the tenured members of the FAC to be selected by the Chair. The policies and procedures which govern the Department’s Ad Hoc RTP Committee are included in the University Policy Register.  Procedural and operational guidelines for this committee are provided annually by the Office of the Provost. This committee reviews materials relevant to the professional performance of faculty who are candidates for reappointment, tenure, or promotion in rank, and to make recommendations to the Chair on each of these personnel decisions. The recommendations of this committee and the Chair, together with the materials assembled for the committees, are forwarded to the Dean of the College. 

  6. Other Committees

    In addition to the aforementioned committees, the Chair may establish, charge, and appoint the membership of ad hoc committees as required, for services to the department, college, or university.  In establishing ad hoc committees, naming members and designating a committee chair, the Chair shall consult with the FAC. The Chair will welcome requests and preferences from the faculty before establishing and making appointments to ad hoc committees. These committee assignments are usually made in the fall semester during the first faculty meeting of the academic year.