Teaching assignments and workload including workload equivalencies and related procedures

All full-time tenured and tenure-track faculty of the department are expected to carry a maximum workload of twenty-four (24) credit hours per academic year.  Full-time non-tenure track faculty members are expected to carry a maximum workload of thirty (30) credit hours per academic year.  (See, University Policy Register 3342-6-18).  The workload for each individual faculty member is assigned by the Chair with the approval of the Dean.  The FAC shall advise the Chair on issues related to teaching assignments, class schedules and the appropriate application of workload equivalents.  In addition, the Chair may, in consultation with the FAC and with the concurrence of the Dean, assign workload equivalencies for specific duties which are considered essential to the academic mission of the Department, including research, graduate faculty status, administrative duties, student advising, large class size, number of preparations, etc.

In accordance with Article IX, Section 2.C of the Collective Bargaining Agreement, the Department Chair shall provide a workload statement to each member of the faculty at least thirty (30) days prior to the beginning of the school term for which the statement is to be in effect. The workload statement shall specify the number of workload hours the faculty member is to devote towards teaching, research and service responsibilities. In the event a faculty member is dissatisfied with her/his workload statement or desires special considerations, she/he may petition the department’s FAC for a review and subsequent recommendations to the Chair.

Every continuing tenured faculty member is required to submit to the Chair, an annual workload summary report for the academic year by the end of the Spring semester. As provided for in Article IX, Section 2.D of the current Collective Bargaining Agreement, the purpose of “This report is to identify and update the faculty member’s efforts, accomplishments, scholarly contributions, ongoing professional activities, service and interests during that academic year.” The purpose of this workload summary report is to advise the Chair of the faculty member’s use of workload equivalencies of the previous academic year and to guide the Chair as she/he plans future workload equivalencies.

In order for the College to sustain its accreditation by the AACSB, all Department faculty are required to engage in professional and academic activities, other than instructional, needed to maintain currency in the fields in which they teach. AACSB guidelines for the deployment of faculty resources classify a faculty member as either Scholarly Practitioners (SP), Instructional Practitioners (IP), Scholarly Academics (SA), or Practice Academics (PA). There are no rights or responsibilities associated with such designations. A faculty member can maintain currency by engaging in different kinds of professional activities including publication of peer reviewed journal articles, attendance to professional conferences, consulting, etc. Details of the approved activities relating to maintenance of these designations and the number and duration of such activities is available at the M&IS Department office.

Any faculty member may be designated SP, IP, SA or PA if they meet the requirements, with the SA preferred for TT faculty.

  1. Non-Tenure Track Faculty

    By the very nature of their appointment and qualifications (minimum of a master’s degree in cognate discipline and years of work experience) at initial hire, an NTT faculty may fall into the Practitioners category. For an NTT faculty, the specific types of activities they are required to be engaged in to maintain currency includes the following:

    • Publication of peer-reviewed journal articles, non-peer reviewed articles, papers published in proceedings, books, and chapters in books;
    • Attendance or presentations at regional, national and international academic or professional conferences;
    • Holding leadership roles in national associations;
    • Serving on boards of directors;
    • Engaging in consulting activities;
    • Working as a practitioner in the field;
    • Attendance at workshops at professional association meetings;
    • Attendance at teaching seminars offered either internally or externally, and professional training.

    An NTT faculty member must have engaged substantially in at least two of these activities in the past five years in order to be considered Scholarly Practitioner.

    In consideration of these requirements, and subject to resource availability and programmatic needs of the Department, the Chair may adjust an NTT’s workload to reflect her/his engagement in these and other service activities. Lack of progress toward the SP designation may adversely affect the faculty member’s employment in the Department.

    Further, the AACSB guidelines for faculty sufficiency classify a faculty member as either participating (P) or supporting (S), with the former being preferred. To be classified as participating faculty, an NTT faculty member must have engaged in at least two or more service activities such as student advising, governance, committee membership, new course development, scholarship related to her/his discipline, etc.

  2. Tenure-Track Faculty

    As with the NTT faculty, TT Faculty are also required to engage in professional and academic activities other than instructional that will help them maintain currency in the fields in which they teach.

    The preferred designation for TT faculty is SA.  In order to sustain their SA status Faculty members are expected to engage in development activities directly related to their area of teaching, including intellectual contributions, participation in professional or academic meetings, consulting, and other professional development activities. Examples of such activities include, but are not limited to:

    • Peer-reviewed journal articles,
    • Research monographs,
    • Scholarly books,
    • Chapters in scholarly books,
    • Textbooks,
    • Proceedings from scholarly meetings,
    • Presentations at regional, national or international academic or professional meetings,
    • Faculty research seminars,
    • Publications in trade journals,
    • Book reviews,
    • Published cases with instructional materials,
    • Technical reports related to funded research projects, etc.

    To be considered Scholarly Academic, a Faculty member must have at least 6 intellectual contributions, as listed above, in the past five years, and either

         a.  for faculty teaching only undergraduate classes at least 2 of these must be peer reviewed journal articles, or

         b.  for faculty teaching at the graduate level at least 3 of these must be peer reviewed journal articles, and if teaching at the Ph.D. level at least one of these peer reviewed articles must be at the A+ or A level.

    TT faculty members already engage in most of the activities listed under AACSB guidelines for faculty sufficiency such as student advising, governance, committee membership, new course development, scholarship related to discipline, etc. Therefore, they are classified as participating (P) faculty.

    According to the College Handbook, Department Chairpersons are expected to consult with the Dean when creating the faculty’s annual workload statements. In general, the workload equivalencies for full-time faculty for research and scholarship will not exceed 9 credit hours per academic year. Workload equivalencies beyond 9 credit hours for research and scholarship may be granted only with prior approval of the Dean.

    The faculty workload equivalencies policy of the department shall at all times be interpreted so as to guarantee that the overall set of task assignments among the faculty will meet the needs of the department to provide effective instruction for its students. It remains the responsibility of the Chair to see that this policy is carried out to this end, and therefore to apply these equivalencies with appropriate discretion and with advice of the FAC. Workload equivalencies are granted subject to resource availability and programmatic needs of the Department and may be modified due to programmatic exigencies.

  3. Workload Equivalencies

    1. The Department uses a faculty member’s performance over the 5 years preceding the current review period to assess eligibility for workload release equivalencies.
    2. The Department encourages its faculty to collaborate and publish with each other and faculty from other departments in the college, and other colleagues elsewhere, and will give credit to journals of other departments as noted in the Graduate Faculty list of the college.
    3. The Department’s journal list is a live document; a recommended list where department faculty are encouraged to publish. It is, therefore, subject to change as journal quality and focus, and faculty interest and composition change. For the most current Department validated and recommended list of journals visit http://mis.kent.edu/jl.php. It is the responsibility of the faculty publishing outside of the Department’s and/or the College’s journal lists to provide evidence, published or otherwise, to justify the appropriate level of classification for the journal and the paper. To initiate the justification process the faculty may petition the Chair and the FAC to make a case for the journal or publication.
    4. The TT CBA requires that “expectations and specification for workload equivalents of classroom instructional assignments” be incorporated in each unit’s handbook. A point scale system (reproduced below) for the Graduate Faculty Status has been adopted by the College. The Department uses this point scale system and the Department’s journal list as the basis for determining research workload equivalencies.

      Graduate Faculty Point Scale System

      Journal Tier                  Point Value

      A+ journal                            8

      A journal                              4

      B journal                              2

      C journal                              1

    5. The following table shows the recommended levels of workload equivalency for research that may be awarded to faculty members, based on her/his research productivity within the 5 years preceding the workload release request date, where the Department’s programmatic needs permit.

      Points Earned

      Hours of Workload Equivalency



      12 hours

      No C level publications


      9 hours

      At most two C level publications


      6 hours

      At most two C level publications


      3 hours


    6. Subject to the approval of the Dean, the Chair may, at her/his discretion, recommend further research related workload release for a faculty member who continues to exceed recommended thresholds.
    7. Contractually, and subject to resource availability, untenured TT faculty members are given 12 hours of workload equivalency for research during each of their first two years of employment in the Department. After this period their workload equivalency will be reevaluated and adjusted based on the above standards. However, faculty members in this category are guaranteed 9 hours of research equivalency per year unless they are denied reappointment or tenure.
    8. When workload letters are prepared for the year, the Chair is to include an advisory letter to the faculty member whose teaching workload is to be changed next academic year informing her/him of the impending changes. The Chair’s letter should state clearly why the teaching workload would be changed and what the faculty member could do to preempt the action.
    9. Formal Course Instruction -- Responsibility for a lecture or recitation section counts as 1 semester credit hour for each credit hour represented by that course, as does responsibility for a section of the university orientation course. At the discretion of the Chair, responsibility for an unusually large section may be counted as the equivalent of 1 additional semester credit hour for each credit hour represented by that course, where the number of enrolled students is such as to require an amount of work virtually equivalent to teaching an additional section of that course.
    10. Research Grants – Sponsored research provides an additional avenue for faculty members to both support graduate students and themselves for research. In order to encourage faculty to pursue funding for research and, for the purposes of workload release, subject to resource availability and the programmatic needs of the Department, credit may be given for the first two unsuccessful research grants if they meet the following criteria. The grant proposals were/have:
      1. at least $50,000 each,
      2. appropriate length,
      3. detailed literature review,
      4. references of substantive length,
      5. detailed budget,
      6. documentation from the funding agency that the proposal meets their requirements, and
      7. FAC reviewed and approved the amount of credit.

    For successfully funded research grants, excluding summer teaching and research grants awarded by KSU, the following point scales may be used in the same manner as the journal list point scale to award workload credit reallocation to the faculty. For example, an 8-point credit for grants is equivalent to an 8 point credit for research publications.

          Amount                                         Workload Release Points

          Grant  $200,000                                           8

          $100,000  Grant < $200,000                        4

          $50,000  Grant < $100,000                          3

          $25,000  Grant < $50,000                            2

          $5,000  Grant < $25,000                              1

    1. Administration—While the Chair is the chief administrative officer of the department, he or she is not covered under the traditional Collective Bargaining Agreement at Kent State University, and therefore has a reduced instructional load determined by the Dean of the College of Business Administration.
    2. The Department in its effort toward continuous improvement in the interest of fully serving the needs of its stakeholders depends not only on the Chair and three standing committees, but also on the Assistant to the Chair as well as Ph.D. and Undergraduate Coordinators, as discussed earlier in this handbook. Whenever appropriate, service in one of the coordinator roles may be counted as the equivalent of 3 semester credit hours for one semester of the academic year.  As the role of the coordinator runs continuously through the academic year, the credit may be applied to either semester in the year.

    Not all faculty members contribute to the Department in the same manner.  A faculty member whose primary responsibilities are undergraduate teaching and undergraduate programs may teach and serve in a greater diversity of courses than a faculty member who is also a member of the graduate faculty.  Most of the Department faculty members will be either a full or associate member of the graduate faculty.  All faculty members are expected to be involved in research activity, serve on graduate student committees, and direct graduate student research.


    In the interest of maintaining a high standard of teaching and the desirability of faculty involvement in research and service activities, overload assignments are strongly discouraged.  Overload assignments (i.e., workload assignments which total more than twenty-four (24) credit hours per academic year for tenured and tenure-track faculty and which total more than thirty (30) credit hours for full-time non-tenure-track faculty) will be made only in unusual circumstances.  Such assignments require the agreement of the faculty member, and the approval of the Chair and the Dean. 

  4. Teaching Assignments and Class Schedules

    Faculty members are assigned to teach specific courses by the Chair. Graduate students are assigned in consultation with the Ph.D. coordinator. The primary considerations for course assignments are prior teaching experience, subject expertise, and shared responsibility among the faculty for service and introductory courses.  Questions regarding teaching assignments should be addressed to the Chair.  In the case of a dispute or request for reassignment the faculty member may request review by the FAC which will make a recommendation to the Chair.

    Scheduling of classes is the responsibility of the Chair.  The primary consideration for scheduling classes is student need with regard to meeting program or major requirements within a reasonable time frame.  In addition, the scheduling of some classes may be determined by the need to serve nontraditional students.

    1. Summer Teaching Assignments

      The Chair welcomes requests for summer teaching assignments from all full-time faculty members.  Summer teaching cannot be guaranteed to any faculty member and most summer teaching assignments are for a partial load.  The size, content, and staffing of summer courses are dictated by budgetary constraints and curricular needs.  Within these requirements, faculty members are offered summer teaching assignments, with TT faculty having first preference as per the CBA.  Faculty members may elect not to accept a summer assignment. All faculty members are encouraged to apply for external and internal grants for the summer.

    2. Distance Learning and Electronic Course Delivery

      In requesting development of Department courses for electronic delivery, faculty members must seek approval from the Department. The faculty of the Department must approve content of courses delivered electronically. Faculty members wanting to teach Department courses, for which electronic delivery has been deemed pedagogically appropriate, must consult the Department to determine that overall enrollment needs for that course are met.

    3. Other Faculty Duties

      Faculty members are expected to schedule and attend at least five (5) office hours per week (See, University Policy Register 3342-6-18.101).  The office hours shall be posted on the faculty member's office door and communicated to the Department office as well as to the faculty member's students at the beginning of each semester.  If a student, for a legitimate reason or reasons, is unable to meet during the faculty member’s scheduled office hours, the faculty member shall make appointments to meet with the student at an alternate time.

      In order to assist in student advising, faculty members should maintain current knowledge of University, College, and Department programs and requirements.

      Faculty members are expected to participate in recruitment programs, graduation ceremonies and other activities which are appropriate to their role as a faculty member in the Department.