Workload Equivalencies | Kent State University

Workload Equivalencies

  1. The Department uses a faculty member’s performance over the 5 years preceding the current review period to assess eligibility for workload release equivalencies.
  2. The Department encourages its faculty to collaborate and publish with each other and faculty from other departments in the college, and other colleagues elsewhere, and will give credit to journals of other departments as noted in the Graduate Faculty list of the college.
  3. The Department’s journal list is a live document; a recommended list where department faculty are encouraged to publish. It is, therefore, subject to change as journal quality and focus, and faculty interest and composition change. For the most current Department validated and recommended list of journals visit It is the responsibility of the faculty publishing outside of the Department’s and/or the College’s journal lists to provide evidence, published or otherwise, to justify the appropriate level of classification for the journal and the paper. To initiate the justification process the faculty may petition the Chair and the FAC to make a case for the journal or publication.
  4. The TT CBA requires that “expectations and specification for workload equivalents of classroom instructional assignments” be incorporated in each unit’s handbook. A point scale system (reproduced below) for the Graduate Faculty Status has been adopted by the College. The Department uses this point scale system and the Department’s journal list as the basis for determining research workload equivalencies.

    Graduate Faculty Point Scale System

    Journal Tier                  Point Value

    A+ journal                            8

    A journal                              4

    B journal                              2

    C journal                              1

  5. The following table shows the recommended levels of workload equivalency for research that may be awarded to faculty members, based on her/his research productivity within the 5 years preceding the workload release request date, where the Department’s programmatic needs permit.

    Points Earned

    Hours of Workload Equivalency



    12 hours

    No C level publications


    9 hours

    At most two C level publications


    6 hours

    At most two C level publications


    3 hours


  6. Subject to the approval of the Dean, the Chair may, at her/his discretion, recommend further research related workload release for a faculty member who continues to exceed recommended thresholds.
  7. Contractually, and subject to resource availability, untenured TT faculty members are given 12 hours of workload equivalency for research during each of their first two years of employment in the Department. After this period their workload equivalency will be reevaluated and adjusted based on the above standards. However, faculty members in this category are guaranteed 9 hours of research equivalency per year unless they are denied reappointment or tenure.
  8. When workload letters are prepared for the year, the Chair is to include an advisory letter to the faculty member whose teaching workload is to be changed next academic year informing her/him of the impending changes. The Chair’s letter should state clearly why the teaching workload would be changed and what the faculty member could do to preempt the action.
  9. Formal Course Instruction -- Responsibility for a lecture or recitation section counts as 1 semester credit hour for each credit hour represented by that course, as does responsibility for a section of the university orientation course. At the discretion of the Chair, responsibility for an unusually large section may be counted as the equivalent of 1 additional semester credit hour for each credit hour represented by that course, where the number of enrolled students is such as to require an amount of work virtually equivalent to teaching an additional section of that course.
  10. Research Grants – Sponsored research provides an additional avenue for faculty members to both support graduate students and themselves for research. In order to encourage faculty to pursue funding for research and, for the purposes of workload release, subject to resource availability and the programmatic needs of the Department, credit may be given for the first two unsuccessful research grants if they meet the following criteria. The grant proposals were/have:
    1. at least $50,000 each,
    2. appropriate length,
    3. detailed literature review,
    4. references of substantive length,
    5. detailed budget,
    6. documentation from the funding agency that the proposal meets their requirements, and
    7. FAC reviewed and approved the amount of credit.

For successfully funded research grants, excluding summer teaching and research grants awarded by KSU, the following point scales may be used in the same manner as the journal list point scale to award workload credit reallocation to the faculty. For example, an 8-point credit for grants is equivalent to an 8 point credit for research publications.

      Amount                                         Workload Release Points

      Grant  $200,000                                           8

      $100,000  Grant < $200,000                        4

      $50,000  Grant < $100,000                          3

      $25,000  Grant < $50,000                            2

      $5,000  Grant < $25,000                              1

  1. Administration—While the Chair is the chief administrative officer of the department, he or she is not covered under the traditional Collective Bargaining Agreement at Kent State University, and therefore has a reduced instructional load determined by the Dean of the College of Business Administration.
  2. The Department in its effort toward continuous improvement in the interest of fully serving the needs of its stakeholders depends not only on the Chair and three standing committees, but also on the Assistant to the Chair as well as Ph.D. and Undergraduate Coordinators, as discussed earlier in this handbook. Whenever appropriate, service in one of the coordinator roles may be counted as the equivalent of 3 semester credit hours for one semester of the academic year.  As the role of the coordinator runs continuously through the academic year, the credit may be applied to either semester in the year.

Not all faculty members contribute to the Department in the same manner.  A faculty member whose primary responsibilities are undergraduate teaching and undergraduate programs may teach and serve in a greater diversity of courses than a faculty member who is also a member of the graduate faculty.  Most of the Department faculty members will be either a full or associate member of the graduate faculty.  All faculty members are expected to be involved in research activity, serve on graduate student committees, and direct graduate student research.


In the interest of maintaining a high standard of teaching and the desirability of faculty involvement in research and service activities, overload assignments are strongly discouraged.  Overload assignments (i.e., workload assignments which total more than twenty-four (24) credit hours per academic year for tenured and tenure-track faculty and which total more than thirty (30) credit hours for full-time non-tenure-track faculty) will be made only in unusual circumstances.  Such assignments require the agreement of the faculty member, and the approval of the Chair and the Dean.