Matter of Academic Unit Governance and Related Procedures | Regional College Faculty Handbook | Kent State University

Matter of Academic Unit Governance and Related Procedures

All references to the members of the Faculty of the College as a whole in this handbook will be designated by the term “Members” with the first character of the word capitalized. 

  1. Administrative Structure

    The Regional College Dean (hereinto will be referred to as RC Dean) is the chief administrative officer of the College and reports directly to and is accountable to the Vice President for Kent State System Integration.  The RC Dean is responsible for recording, maintaining, and implementing the policies and procedures stated in this Handbook through regular consultation with the CAC and tenured and tenure-track faculty (hereinafter “TT faculty”), full-time non-tenure track faculty (hereinafter “FTNTT faculty”) and the College’s committees.  

    Other Regional College administrative positions are nursing and health science program directors and may be clinical coordinators, Engineering Technology program director, Veterinary Technology Program director.  These positions provide administrative oversight and accreditation compliance to these academic programs. The positions are appointed, supervised, and evaluated by the appropriate administration of the respective regional campus. 

    The Regional College does not have subordinate academic departments or schools. Three academic divisions-Applied Business, Health Professions, and Engineering Technology and Professional Studies have been established to insure appropriate representation on Regional College committees and transacting other curricular business within the College.  Program areas which are offered at more than one campus and do not have program directors may appoint a Lead Faculty member whose duties are outlined in Section I-G. 

    Faculty in the Regional College are tenured, tenure-track, and FTNTT regional campus faculty who represent the program areas within the Regional College.

  2. Academic Divisions and Program Areas

    1. Academic Divisions

      1) The Regional College comprises the following Academic Divisions and Program Areas:

      a. Academic Division: Applied Business (AB)
      Program Areas: Accounting Technology, Business Management Technology, Computer Technology, Office Technology, Allied Health Management Technology, and Environment Management.

      b. Academic Division: Health Professions (HP)
      Program Areas: Nursing Technology, Occupational Therapy Assistant Technology, Physical Therapist Assistant Technology, Radiologic Technology, Radiologic Imaging Sciences, and Respiratory Therapy Technology.

      c. Academic Division: Engineering Technology and Professional Studies (ETPS)
      Program Areas: Early Childhood Education Technology, Human Services, Veterinary Technology, Electrical/Electronic Engineering Technology, Manufacturing Engineering/Integrated Manufacturing Technology, Mechanical Engineering Technology, Computer Design Animation and Game Design Technology, Emergency Services Technology, Engineering of Information Technology, Engineering Technology, Enology, Environmental Technology, Horticulture Technology, and Viticulture. 

  3. Faculty Involvement in Regional College Governance

    All Members are qualified to participate in the governance of the College.

    Recognizing the importance of collegiality and shared governance, the RC Dean  will regularly consult with the relevant faculty bodies; i.e., College Advisory Committee (CAC) and College Curriculum Committee (CCC).

  4. Assemblies and Meetings

    1)  Assemblies
    The RC Dean will convene the Members at least twice per academic year, preferably the week prior to the Fall Semester and once during the Spring Semester.

    2)  Special Meetings
    Special meetings of the Members may be called at the discretion of the RC Dean, by the request of 50% of the CAC, or by a petition of 25% of the Members. A minimum of one week’s notice is necessary. Minutes will be recorded for all Special meetings and will be distributed to the Members and any other relevant parties.

  5. Committees

    The membership, structure, and function of the College's committees --are governed by University Policy Register, the T/TT Collective Bargaining Agreement, and College Advisory Committee (CAC) - The Regional College is an independent college which does not have subordinate academic departments or schools; therefore the CAC shall undertake the governance responsibilities and advisory roles identified separately for FACs and CACs in the Collective Bargaining Agreement. Although priority will be given to TT faculty, FTNTT Faculty are eligible for membership on the CAC/CCC as long as TT faculty constitute a majority of the membership.

    1. College Advisory Committee (CAC)

      a.    Membership:  
           i.    The CAC will consist of three tenured or tenure-track (TT) and one non-tenure track (FTNTT) faculty member from the Applied Business division; three TT and one FTNTT faculty from the Health Professions division; and three TT and one FTNTT from the Engineering Technology and Professional Studies division.  Although priority will be given to TT faculty, FTNTT Faculty are eligible for membership on the CAC in the event that TT Faculty are not available.

      b.    Elections:  
           i.    CAC elections will be held by all full-time Faculty within each Academic Division at the spring semester assembly for the upcoming year (fall, spring, and summer semesters).


      c.    Responsibilities:
           i.    The CAC will discharge their responsibilities per the applicable provisions of the Collective Bargaining Agreement.  
           ii.   The RC Dean shall consult with the CAC in establishing any ad hoc committee. The Dean will ask the CAC for committee membership recommendations.    
           iii.  The CAC and RC Dean will recommend the content of the Regional College Handbook, as well as review the Handbook every three years. Revisions to the Handbook will follow the procedures outlined in “I-H”.
           iv.   The CAC will annually elect a tenured faculty member to sit on the Provost’s Advisory Council (PAC). This person can serve for multiple terms.

      d.    Meetings:  
           i.    Meetings of the CAC will be called by the RC Dean. 
           ii.   A convener will be elected (annually) among the T/TT members of the CAC at the first meeting of the academic year to; he or she would preside over meetings in the absence of the dean; consult with the dean in preparation and distribution of agenda; and develop and distribute minutes to RC faculty in a timely fashion as mandated by the CBA.
           iii.   A quorum is a simple majority of the voting members.   
           iv.   Passage of a motion requires an affirmative vote of a simple majority of the members present, provided there is a quorum. Motions may also be voted on electronically.

    2. Reappointment, Tenure, and Promotion (RTP) Committee (serves as the academic unit)

      a.    Membership:
           i.    The RTP Committee consists of all tenured members of the CAC plus all tenured faculty in the College with the rank of Professor.
           ii.    The RC Dean will serve as the chairperson and non-voting member of the RTP Committee.

      b.    Responsibilities:
           i.    The RTP Committee will review, vote, and will make recommendations regarding candidates to the RC Dean for reappointment, tenure, and promotion. This responsibility will be in accordance with University Policies.

      c.    Meetings:
            i.    The RTP Committee will meet as deemed necessary and in accordance with deadlines established by the University’s reappointment, tenure, and promotion procedures.
       
       

    3. College Curriculum Committee (CCC)

      a.    Membership: 
           i.    The voting membership will be comprised of three tenured or tenuretrack (TT) and one non-tenure track (FTNTT) faculty member from the Applied Business division; three TT and one FTNTT from the Health Professions division; and two TT and one FTNTT from the Engineering Technology and Professional Studies division. The TT faculty shall constitute the of the membership of the CCC. Although priority will be given to TT faculty, FTNTT faculty are eligible for membership on the CCC in the event that TT faculty are not available.
           ii.   The RC Dean (or the RC Dean’s designate) will be the chair and exofficio, non-voting member.  
           iii.   A convener will be elected (annually) among the T/TT members of the CAC at the first meeting of the academic year to; he or she would preside over meetings in the absence of the dean; consult with the dean in preparation and distribution of agenda; develop and distribute minutes to RC faculty in a timely fashion as mandated by the CBA; and ensure proper curricular processes are followed.

      b.    Responsibilities:
           i.    The CCC will establish and the RC Dean will distribute to the Members all guidelines and deadlines for curricular proposals immediately after the first Fall meeting.
           ii.   All curriculum proposals shall originate within respective program areas and shall be distributed to all faculty who teach within the program.  All Regional College program areas impacted by the proposed curricular changes shall be consulted prior to submission of the proposal to the CCC.  Consultation is the responsibility of the program     area     lead     faculty/coordinators/program     directors.  Documentation of such consultation shall be in writing and included with the curricular proposal submitted to the CCC and EPC.  Curriculum proposals shall have the majority approval of the program area faculty prior to submission to the CCC.    
           iii.   The CCC will make recommendations to the RC Dean for changes in academic programs proposed by program areas within the Regional College. The RC Dean shall forward all approved curricular proposals to the appropriate hierarchical higher level.

      c.    Meetings:
           i.   The committee will meet as scheduled during the academic year.
           ii.   A quorum is a simple majority of voting members.
           iii.  Passage of a motion requires an affirmative vote of the simple majority of the members present, provided there is a quorum. Motions may also be voted on electronically, but passage will require approval of a majority of all members of the CCC.
           iv.   The secretary will be responsible for recording minutes and distributing approved minutes of each meeting to the Members.

    4. Program Areas Curriculum Committee (PACC) may be established by respective program areas

      a. Membership:
           i.   These committees shall be comprised of full time faculty in their respective program areas. Lead Program faculty, where applicable, shall be elected from the specific PACC at the spring semester meeting for the upcoming year (Fall, Spring and Summer semesters). 

      b. Responsibilities:
           i.  
      The program area curriculum committee will establish, review, and revise all curriculum proposals among related programs areas within the respective division and other curricula within the University.
           ii.   The program curriculum committee shall approve all matters related to program articulation internal and external to the University. 
           iii.   The program area curriculum committee will develop internal and external review mechanisms to ensure quality of instruction and appropriateness of curricula.
           iv.   The program area curriculum committee will provide guidance for system-wide marketing and workforce development efforts for the Regional College programs.

      c. Meetings:
           i.  
      The program area curriculum committee will schedule meetings as  necessary.
           ii.   A quorum is a simple majority of voting members.
           iii.   Passage of a motion recommending any curriculum revision requires an affirmative vote of the majority of members present, provided there is a quorum. Motions may be voted on electronically as determined by each respective Program Area.
           iv.   Minutes will be recorded at all Program Area Committee meetings.

  6. Curriculum Responsibility and Oversight

    Responsibility for program requirements, course description, course outlines, curricular revisions, and catalog information lies with the Program Area where the degree is housed.

    • Each regional college course will reside within a Program Area that has responsibility for course development, review, revisions, and curricular changes.
    • The instructional delivery of courses and maximum enrollment per section will be determined by the Campus Dean or designee in consultation with the fulltime faculty in the program area at the respective campus.  
    • Full-time faculty members shall develop specific course and curriculum revisions within their respective program area. 

    After approval by the Program Area Curriculum Committee, if applicable course and curriculum proposals are forwarded to the CCC.  

  7. Program Area Lead Faculty

    1. Selection

      a.    At the spring assembly meeting, any Academic Division with Program Area Lead Faculty shall recommend to the RC Dean a faculty member from the program area (TT if the unit has TT faculty, or FTNTT if no TT are available to serve) to serve a renewable two-year term as Program Area Lead Faculty beginning with the fall semester. If the RC Dean does not accept a recommended candidate, then the RC Dean will provide a written statement to the program faculty explaining his/her rejection of the recommendation. The Academic Program faculty will then make a new recommendation. In the absence of an eligible faculty member willing to serve, the RC Dean will appoint an Interim Program Area Lead Faculty in consultation with the program area faculty.  The Interim Program Area Lead Faculty member will serve until an eligible faculty member is appointed.  

      b.    Program Area Lead Faculty will be given an appropriate load assignment each academic semester.

    2. Responsibilities

      The Program Area Lead Faculty (Full-time Faculty appointment) or Program Directors/Coordinators (Administrative appointment) are responsible for the following:
      a.    Approve course substitutions, transfer credit evaluations, and special petitions for their respective program area.
      b.    Coordinate curriculum development efforts.
      c.    Review the faculty credentials and experience of individuals who are being considered to teach courses within the program and approve the courses the individual is eligible to teach based on the credential review and experience.  All recommendations will be forwarded to the Regional College Dean.
      d.    Submit all proposed program changes to the CCC for approval.
      e.    Recommend tenured Faculty to provide peer teaching evaluations when requested by College faculty in their respective Program Area.
      f.    Provide final approval of special-topics courses through consultation with the program curricular body.
      g.    Work with other Program Areas and Academic Divisions on common issues across all curricula.
      h.    Verify the accuracy and distribution of program requirement sheets, advising sheets, catalog copy and roadmaps.

  8. Amendments or Revision of Handbook

    Amendments, revisions, and approvals:

    The implementation, modification, amendment and revision of this Handbook are governed by the applicable Collective Bargaining Agreements.  The College Advisory Committee will review and update this Handbook, as needed, but at least every three (3) years.  Suggestions for modifications or amendments to the Handbook may be initiated at any time by the RC Dean or by the faculty.  Proposed amendments, modifications and revisions to this Handbook which receive support from two-thirds of the College Advisory Committee will be considered a positive recommendation to the RC Dean.  All modifications, amendments and revisions of the Handbook require the approval of the RC Dean and the Provost.  In reviewing this Handbook, the RC Dean may request revisions before lending final approval.  Further, the RC Dean may direct that the Handbook be modified, amended or revised to reflect changes in College or University policy.