Other Regional Campus Guidelines

The Assistant or Associate Dean will assign each new faculty member a mentor during his/her probationary period.

Academic Advising Some faculty advise throughout the academic year during office hours and pre-registration periods for the Fall and Spring semesters (usually two to three weeks in November to December and April).

Student Class Attendance. Although faculty members are free to set attendance policies in the syllabus, the university recognizes certain activities and events as legitimate reasons for absence from class. It is assumed that faculty teach in such a way that regular attendance is essential.  Faculty should also specify policy on making up missed work in the event of a student’s absence. (See: https://www.kent.edu/policyreg/administrative-policy-regarding-class-attendance-and-class-absence.)  

Cheating and Plagiarism. Both are fraudulent misrepresentations for which sanctions may be levied.  Note that if plagiarism is charged, it is the faculty member’s responsibility to prove its occurrence.  A statement about cheating and plagiarism should be in the class syllabus. (See https://www.kent.edu/policyreg/administrative-policy-regarding-student-c....)

Evaluation of Student Progress. All instructors are to evaluate the progress of each student and maintain documentary evidence for final grades. Faculty should evaluate student work in time to allow students to make informed decisions regarding course withdrawal. Faculty are required to provide midterm grades for all students in lower-division undergraduate courses (levels 00000, 10000, 20000).  Midterm grades are not given for summer of flexible-scheduled courses.

Final Examination. Final exams shall be given at the officially scheduled time, day, and place as published in the schedule of classes or through other official means. In rare and pedagogically justifiable cases, a faculty member may request permission to change the time or nature of the final examination.  Such a change cannot be made unless it is approved by the Dean or the Dean’s representative.  If permission to change the time is granted, the examination must also be given at the regularly scheduled time for students who prefer to take it then.

If Final Exam papers are not returned to the student, they must be retained for one year (not including summer) before they are destroyed, unless department policy specifies a longer period.

Grade Handling Procedures. Midterm and Final grades are entered on Flashline for Faculty and Advisors. Beginning and ending dates for electronic grade submission are sent to all faculty members by the Registrar’s Office.

Academic Grades and Administrative Marks

A Denotes superior scholarship
B Denotes good performance
C Denotes fair or average performance
D Denotes poor but passing performance
F Denotes failure of the student’s overall performance

AU - The mark AU denotes that students have registered to audit a course. Students may audit without credit any course subject to space availability and departmental approval. An audited course is not counted as part of the course load, but students must go through registration procedures and pay the normal fees. An instructor may impose whatever attendance requirements deemed necessary. The students must be informed of these requirements at the beginning of the semester. Failure to meet attendance requirements may result in the students being withdrawn from the course by the instructor.

IN - The administrative mark of IN (incomplete) may be given to students who have completed at least twelve weeks of the semester (if they are currently passing) and are unable to complete the work due to extenuating circumstances. The time line shall be adjusted for summer sessions and flexibly scheduled classes. Appropriate documentation is generally required to support the extenuating circumstance. The student must initiate the request for the IN from the instructor and it is the responsibility of the student to make arrangements to make up the incomplete work. Incompletes must be made up within one semester (not including summer sessions). Instructors are required to complete and submit an Incomplete Mark Form to the department chair/school director at the time grades are assigned which includes justification for awarding the IN, describes the work to be completed for the course and specifies the grade to be assigned if the work is not completed. A copy of the form is also provided to the student. In the event the instructor assigns an IN grade without a default, the default grade will be F. Unless the course is completed or an extension is granted, incompletes will automatically lapse to the grade designated on the Incomplete Mark Form at the end of one semester.

IP - The grade IP (in progress) is given to students to indicate that research, individual investigation or similar efforts are in progress and that a final grade will be given when the work is completed. The IP grade can only be used in designated courses and is not used in computing grade point average.

NF - The NF (never attended F) grade denotes that students never attended one class session nor did the students formally withdraw from the course. The NF grade will count as an F in computing grade point average. In the case of a course taken pass/fail, the NF grade will be changed to a Z grade.

NR - A mark of NR indicates the instructor did not submit a grade.

S - The grade S denotes satisfactory completion of a course in which a regular letter grade is inappropriate. The credit hours are awarded but are not considered in computing grade point average.

SF - The SF (stopped attending F) grade denotes that students stopped attending the course and did not formally withdraw. The SF grade will count as an F in computing grade point average and must be accompanied by a date of last attendance in the course. Faculty who cannot determine the exact date of last attendance may use the date of the last academic activity in which the student participated. SF grades are not used for students who stop attending after the course withdrawal deadline. After that time, grades should be based on actual student performance in completion of course requirements. In the         case of a course taken pass/fail, the SF grade will be changed to a Z grade.

U - The grade U denotes unsatisfactory performance in a course for which a regular grade is inappropriate. Credit hours are recorded as credit hours attempted, and the grade will be counted as an F in computing grade point average.

W - The mark W is given for university or course withdrawals. This mark is not used in computing grade point averages.

Y - The grade Y denotes a passing grade in a pass-fail course or in a course in which students have elected the pass-fail grading option. The credit hours are not considered in computing grade point average.

Z - The grade Z denotes failing performance in a pass-fail course or in a course in which students have elected the pass-fail grading option. The credit hours are not considered in computing grade point averages

Instructors must not post grades by social security number, name, initial(s), or any other discernable pattern that might reveal a student’s identity.  All papers and examinations should be handled to protect each student’s privacy.  If the class includes an exchange/reading/critique of student work, the syllabus should say so.

Final grades may be changed only under certain circumstances: (1) instructor’s computational or recording error, or (2) submission of a grade to change an incomplete. Please consult the current Undergraduate Catalog for detailed information.

Grading Procedures. Many academic departments at the Kent Campus have developed specific grading policies for their courses, especially for multi-section courses, labs, and topical content courses.  Whenever that is the case, the grading practices at the Regional Campus should follow the appropriate academic department policies, except where prior agreement provides otherwise.

A description of the methods of evaluation and of grading should be in the syllabus given to each student so that the faculty member’s expectations of student performance are understood.

Student Complaint Process. A procedure is available to students who have complaints about grades, treatment, or harassment. (See https://www.kent.edu/policyreg/administrative-policy-and-procedures-stud....)