Faculty Workload and Employment

  1. Workload and Workload Equivalents for Faculty

    All TT faculty members of the School are expected to carry a maximum workload of    twenty-four (24) credit hours per academic year. NTT faculty members are expected to carry a maximum workload of thirty (30) credit hours per academic year. (See, University Policy Register 3342-6-18) The workload for each individual faculty member is assigned by the director with the approval of the dean. The FACULTY shall advise the director on issues related to teaching assignments, class schedules and the appropriate application of workload equivalents. In addition, the director may, in consultation with the FACULTY and with the concurrence of the dean, assign workload equivalencies for specific duties, which are considered essential to the academic mission of the School.  The director shall provide each faculty member with a statement of her/his workload.

    University policy regarding teaching load is outlined in Addendum C of the Collective Bargaining Agreement. Twenty-four (24) credits of formal course teaching per academic year (12 credits per semester), or an equivalent number of credits, are required. The load hour factor per credit is 1.00, and applies to standard "Lecture" courses. (See also Article VII, "Faculty Workload, Tenure-Track Collective Bargaining Agreement)

    Lecture Courses

    Sem Cr Hrs

    Contact Hours Per Week          

    Min Per Wk

    Hrs Per Sem



    Semester Load


    50 minutes






    1 hour 40 minutes






    2 hours 30 minutes






    3 hours 20 minutes





    *University Calculation

    1. School of Art Equivalents

      School of Art TT faculty members are employed for a mixture of undergraduate teaching, graduate teaching, and the public research that is an inherent part of graduate education. Their teaching load shall be the equivalent of twenty-four credit hours of teaching and shall include formal class teaching and appropriate teaching credit for advising of individual investigations, seminars, research, and theses.

    2. Undergraduate Studio Courses

      For undergraduate "Studio" courses, the School of Art has established a "two to one" contact hour formula (based on a “50-minute hour"), and a "one third" load factor equivalency for the required twenty-four (24) credits. The load hour factor of 1.33 per credit hour for Art faculty equals an "adjusted" load requirement of 18 credits per academic year (9 credits per semester).  Equivalence is established as follows:

      A contact "hour" (50 minutes) for "lecture" courses is equal to .8333 of an actual hour (60 minutes). Using the "two to one" formula, a contact "hour" in studio courses (in Art Education, Crafts, Design and Fine Arts) equals one and two thirds "hours" (1.6666), or 100 actual minutes.

      A load hour in a "studio" course shall be equal to one and one third load hours (1 & 1/3). Thus, a 01 credit hour studio course shall meet one hour and forty minutes per week (1

      & 2/3 hours), or 100 contact minutes (two to one, or 50 minutes @ .8333 X 2 = 1.6666).

      The load factor is 1 & 1/3 (1 = 1 & 1/3).

      A 02 credit hour studio course meets 200 minutes per week, or three hours and twenty minutes.  The load factor is 2 & 2/3 (1 & 1/3 + 1 & 1/3).

      A 03 credit hour studio course meets 300 minutes per week, or five hours. The load factor is 4 (3 & 3/3).

      The load factor in art history courses, which include extensive image collecting time for faculty, shall also be 4 load hours for 03 credit hours.

      (In all "team teaching" instruction, load shall be divided equally between instructors.)

      Sem Cr Hrs

      Contact Hours Per Week          

      Min Per Wk

      Hrs Per Sem

      Semester Load Hours


      1 hour 40 minutes





      3 hours 20 minutes





      5 hours





    3. Classroom Size

      When safety is an issue, ten (10) students shall constitute a minimum regular studio class at the undergraduate level. The optimum number of students in a class shall be 18. In accordance with NASAD guidelines, in which recommended class size is 20 and maximum class size should not exceed 24, recommended studio class size shall be 22.

    4. Reviews and Projects

      Undergraduate review and project advising (i.e., as a member of portfolio review committees, majors review committees, and senior project committees) should be assumed by a faculty member as a "committee" responsibility, not to exceed a maximum of seventy-five (75) hours per semester. All faculty of record for undergraduate portfolio reviews, major reviews, and senior projects in which credit hours are assigned shall receive load hour credit, as outlined in the Load Chart below.

    5. Independent Study

      Load hours for undergraduate independent study that are not a program requirement should be assumed by a faculty member as equivalent to a "committee" responsibility, not to exceed seventy-five (75) hours per semester.  (See Load Chart)

      Internships and special programs that are requirements, shall include load hour credit, and, in instances where administration is an essential and considerable aspect of instructional responsibility, administrative load equivalence.  (See Load Chart)

      Independent Study and Thesis Review at the graduate level shall be assigned load in accordance with the Load Chart. Six registered students (@ 3 credit hours each) shall constitute a regular studio graduate class that shall be assigned a scheduled time and studio, and a load of 4.0, at the option of the instructor and the discretion of the director of the School. The minimum studio graduate class size shall be 6 students, and the recommended maximum class size shall be 15. The minimum graduate art lecture class shall be 10 students, and the recommended maximum class size shall be 15.

      Student Teaching



      Instructor and/or advisor load per 4 students


      Instructor and/or advisor load per student


      Administrative Load Equivalents (maximum per semester)


      Assistant to the Director


      Division coordinator


      Graduate Coordinator



    6. Overload Assignments

      Not all faculty members contribute to the School in the same manner. Most of the School TT faculty members will be either a full or associate member of the graduate faculty. All TT faculty members are expected to be involved in research and/or creative activity. Graduate faculty members are expected to serve on graduate student committees and to direct graduate student research.

      In the interest of maintaining a high standard of teaching and the desirability of faculty involvement in research and service activities, overload assignments are strongly discouraged. Overload assignments (i.e. workload assignments which total more than twenty-four (24) credit hours per academic year for TT faculty and which total more than thirty (30) credit hours for NTT faculty) will be made only in exceptional circumstances.

      Such assignments require the agreement of the faculty member, and the approval of the director and the dean. (See Tenure-Track Collective Bargaining Agreement Article IX, Section 5 and Full-Time Non-Tenure Track Collective Bargaining Agreement Article VIII, Section 1.)

  2. Teaching Assignments and Class Schedules

    Teaching assignments shall be the responsibility of the division coordinators in conjunction with the Assistant to the Director, and subject to the approval of the director of the school. Course assignments are based upon (a) curricular needs, (b) faculty qualifications, and (c) faculty requests. In addition, the scheduling of some classes may be determined by the need to serve nontraditional students. Division coordinators will consult with faculty on teaching assignments during the preceding semester.

    Questions regarding teaching assignments should be addressed to the division coordinator. In the case of a dispute or request for reassignment, the director will be consulted. The faculty member may then request review of the issue by the faculty, which will make a recommendation to the director.

  3. Summer Teaching

    Teaching assignments for the summer sessions shall be the responsibility of the division coordinators, subject to the approval of the director, and based upon curricular needs, budgetary constraints, faculty qualifications, faculty requests, and enrollment contingency. Resident faculty for the Kent Blossom Art Program shall be chosen by the director of the School of Art and the division coordinators. Summer teaching cannot be guaranteed to any faculty member, and most summer teaching assignments are for a partial load. (See, Article X Section 6 of the Tenure-track Collective Bargaining Unit and Article VIII Section 2 of the Non-Tenure Track Collective Bargaining Unit for how teaching assignments are distributed.) It is understood that summer and intersession teaching is not a right, and faculty members may decline to accept a summer assignment.

  4. Other Faculty Duties

    Full-time faculty members are expected to schedule and attend at least five (5) office hours per week (See University Policy Register 3342-6-18.101). Office hours shall be posted on the faculty member's office door and communicated to the School office as well as to the faculty member's students. If a student, for a legitimate reason or reasons, is unable to meet during the faculty member’s scheduled office hours, the faculty member shall make appointments to meet with the student at an alternate time.

    In order to assist in student advising, faculty members should maintain current knowledge of University, College, and School programs and requirements.

    TT faculty members are encouraged to participate in recruitment programs, graduation ceremonies and other activities such as exhibition receptions and openings, and presentations, which are appropriate to their role as a TT faculty member in the School.

  5. Sanctions

    A sanction is a documented corrective action in response to a faculty member's unsatisfactory performance of his/her duties and responsibilities as a member of the faculty. (See Article VIII of the Tenure-Track Collective Bargaining Agreement and Article XI of the Full-time Non-Tenure Track Collective Bargaining Agreement)

  6. Faculty Leaves

    All leaves, sponsored or unsupported, personal or professional, are subject to the approval of the director, the dean and the provost.

    University leaves are explained in the University Policy Register sections 3342-6.11 through 6.12.101. Policy on leaves for research, FPIL or faculty professional improvement leave (sabbatical), illness, temporary disability, court and military duty and leave under the Family and Medical Leave Act can be found there.

  7. Authorization of Absences and Travel Policy

    Faculty members who will be absent from campus for professional or personal reasons must submit a Request for Absence form within a reasonable period prior to the absence to the director. Authorization of absence must be approved by the director and the dean. Satisfactory arrangements for classes that are missed must be made before the absence is approved.

    Travel for professional reasons is encouraged. Reimbursement for incurred expenses will be subject to the availability of funds. Travel regulations are outlined in UR 3342-7- 13.


    Faculty members unable to meet classes due to illness shall notify the director so that arrangements and/or substitutions can be made. Upon return, the faculty member must file a sick leave form.  Sick leave is outlined in UR 3342-6-31.

  8. Faculty Sick Leave

    The director is responsible for keeping complete records of faculty sick leave; however, faculty members are also required to complete the appropriate sick leave forms on-line for each absence. Sick leave forms should be completed and submitted to the director within forty-eight (48) hours after an absence.

  9. Outside Employment and Other Outside Activites

    Faculty members may engage in professional activities outside the university provided the activities do not interfere with the faculty member's teaching, research, or service responsibilities to the School, campus, college or university (See University Policy Register 3342-6-24). These activities must not compete with university functions or with the faculty memberʼs employment at the university and must be approved in advance by the director and the dean. Each academic year, each faculty member must disclose and seek approval for all outside employment or other outside activities on the form provided by the university. Any outside employment or other outside activities are subject to the Faculty Code of Ethics and the Universityʼs conflict of interest policies. (See University Policy Register 3342-6-17 and 3342-6-23.)

  10. FlashFolio

    By September 15 of each year, all TT faculty members are required to provide an annual workload summary to the School by completing a CV online through the FlashFolio system. See Article IX Section 2.D. of the Tenure Track CBA for further details of the content of the summary and its use. Any other use of the electronic FlashFolio system outside of that outlined in Article IX Section 2.D. of the Tenure-track Collective Bargaining Agreement requires the consent of the faculty member(s).

  11. Copyright Restricitions

    All faculty members should be aware of current copyright laws which restrict the copying of published materials. For further information, contact the University’s Office of Legal Affairs.

  12. Academic Misconduct

    The University policy regarding misconduct in research and scholarship and the Administrative policy and procedures regarding allegations and instances of misconduct in research and scholarship is included in the University Policy Register, 3342-3-05 and 3342-2-05.001.