Administrative and Service Positions | School Health Sciences Handbook | Kent State University

Administrative and Service Positions

1. School Director

The School Director (hereinafter the “Director”) is the chief administrative officer of the School (See, Appendix 1 of this Handbook) and reports directly to and is accountable to the Dean of the College (hereinafter the “Dean”). The Director is responsible for recording, maintaining, and implementing the policies and procedures stated in this Handbook through regular and thorough consultation with the School faculty and the School’s various committees. The Director's duties and responsibilities shall include but are not limited to the following:

a.   Ensuring School compliance with University, Administrative and Operational Policies, rules, regulations and any applicable Collective Bargaining Agreement (CBA).

b.   Developing and carrying out administrative and educational policies in the School, with appropriate consultation.

c.   Developing the School’s budget, with appropriate consultation.

d.   Recommending new staff and faculty appointments to the Dean, with appropriate consultation.

e.   Recommending the renewal, reappointment, non-reappointment, tenure, promotion, sanction and/or dismissal of faculty members in the School.

f.   Appointing and directing the nonacademic staff of the School.

g.   Recommending leaves of absence for faculty members in the School, including but not limited to Professional Improvement Leaves and other academic leaves and/or non-academic leaves, including but not limited to leaves of absence without pay, sick leave, temporary disability leaves, court leaves and/or military leaves of absence.

h.   Notifying the Dean of the absence or resignation of a faculty member.

i.   Recommending course changes through the appropriate Dean(s).

j.   Assigning workload to faculty members, with appropriate consultation.

k.   Scheduling classes and rooms through the appropriate University offices.

l.   Overseeing the preparation of reports to University officials, as required and appropriate.

m.   Maintaining custody of University property allocated to the School.

n.   Supervising the academic advising of student majors in the School.

o.   Notifying the President's Office, through appropriate channels, of the needs of the School for which gifts or bequests should be sought or are being sought.

p.   Promoting good communications and morale within the School.

q.   Representing the School and communicating the views of its faculty in College and University affairs.

r.   Keeping the School informed of the views and policies of the College and University administrations.

s.   Maintaining appropriate balance and emphasis among the various disciplines of the School.

t.   Performing other tasks and duties as assigned, all of which cannot be cataloged and may include but not be limited to: following the progress of graduates, maintaining relationships with the Regional Campuses, providing orientation to new faculty, developing brochures of course syllabi, etc.

The Director is an ex officio, non-voting member of all School committees, and may make appointments as necessary and permitted to School committees and to the various administrative and service positions in the School.

The selection, review, and reappointment of the Director are the responsibility of the Dean, who consults with the School faculty on such matters. Procedures for the selection, review and reappointment of the Director are included in the applicable Collective Bargaining Agreement (CBA).

2.Program Coordinators

Program Coordinators are appointed by the Director after consultation with the program faculty. The term of service is indefinite and may be terminated by the Director. A Program Coordinator may also serve as the graduate coordinator for the program area. Whenever possible, program coordinators should give at least one semester notice of resignation in writing to the Director if they choose not to continue service in this role.

Program Coordinators facilitate the coordination, supervision, and evaluation of all components of the academic program. Program Coordinators must comply with the expectations of accrediting bodies and the needs of the individual programs in performing their duties. The duties and responsibilities of the Program Coordinators may include but are not limited to the following:

a.   Convening the program faculty regularly to discuss important curricular issues, to evaluate the program, and to make program plans relative to academic and student affairs.

b.   Preparing the schedule of classes.

c.   Facilitating the advising of students.

d.   Serving as liaison to program advisors in the various Colleges and Schools.

e.   Approving course substitutions and transfer or transient credit as appropriate.

f.   If designated, serving as chief administrative officer of the School in the absence of the Director.

g.   Implementing the current policies of the School, the College, and the University.

h.   Overseeing and coordinating admissions into the School's graduate programs.

i.   Recommending to the Faculty Advisory Committee (FAC) and Director, the awarding of graduate assistantships and teaching fellowships including recruitment, public relations, and marketing of the individual program

j.   Coordinating changes and improvements in curricula, requirements, and programs.

k.   Performing other duties and tasks as assigned or delegated by the Director.

3.Additional Administrative Appointments

Appointments to other administrative positions are made by the Director after consultation with the FAC. Appointments will be dependent upon the specific requirements of the position and an individual’s qualifications for the position.

4.Non-Academic Staff

The School's non-academic staff includes all classified and unclassified staff positions within the School including but not limited to the Administrative Assistant and secretarial staff. Each position has specific duties as defined in the applicable position description.