Structure and Organization of the School

  1. Administrative and Service Positions

    1. School Director

    The School Director (hereinafter the “Director”) is the chief administrative officer of the School (See, Appendix 1 of this Handbook) and reports directly to and is accountable to the Dean of the College (hereinafter the “Dean”). The Director is responsible for recording, maintaining, and implementing the policies and procedures stated in this Handbook through regular and thorough consultation with the School faculty and the School’s various committees. The Director's duties and responsibilities shall include but are not limited to the following:

    a.   Ensuring School compliance with University, Administrative and Operational Policies, rules, regulations and any applicable Collective Bargaining Agreement (CBA).

    b.   Developing and carrying out administrative and educational policies in the School, with appropriate consultation.

    c.   Developing the School’s budget, with appropriate consultation.

    d.   Recommending new staff and faculty appointments to the Dean, with appropriate consultation.

    e.   Recommending the renewal, reappointment, non-reappointment, tenure, promotion, sanction and/or dismissal of faculty members in the School.

    f.   Appointing and directing the nonacademic staff of the School.

    g.   Recommending leaves of absence for faculty members in the School, including but not limited to Professional Improvement Leaves and other academic leaves and/or non-academic leaves, including but not limited to leaves of absence without pay, sick leave, temporary disability leaves, court leaves and/or military leaves of absence.

    h.   Notifying the Dean of the absence or resignation of a faculty member.

    i.   Recommending course changes through the appropriate Dean(s).

    j.   Assigning workload to faculty members, with appropriate consultation.

    k.   Scheduling classes and rooms through the appropriate University offices.

    l.   Overseeing the preparation of reports to University officials, as required and appropriate.

    m.   Maintaining custody of University property allocated to the School.

    n.   Supervising the academic advising of student majors in the School.

    o.   Notifying the President's Office, through appropriate channels, of the needs of the School for which gifts or bequests should be sought or are being sought.

    p.   Promoting good communications and morale within the School.

    q.   Representing the School and communicating the views of its faculty in College and University affairs.

    r.   Keeping the School informed of the views and policies of the College and University administrations.

    s.   Maintaining appropriate balance and emphasis among the various disciplines of the School.

    t.   Performing other tasks and duties as assigned, all of which cannot be cataloged and may include but not be limited to: following the progress of graduates, maintaining relationships with the Regional Campuses, providing orientation to new faculty, developing brochures of course syllabi, etc.

    The Director is an ex officio, non-voting member of all School committees, and may make appointments as necessary and permitted to School committees and to the various administrative and service positions in the School.

    The selection, review, and reappointment of the Director are the responsibility of the Dean, who consults with the School faculty on such matters. Procedures for the selection, review and reappointment of the Director are included in the applicable Collective Bargaining Agreement (CBA).

    2.Program Coordinators

    Program Coordinators are appointed by the Director after consultation with the program faculty. The term of service is indefinite and may be terminated by the Director. A Program Coordinator may also serve as the graduate coordinator for the program area. Whenever possible, program coordinators should give at least one semester notice of resignation in writing to the Director if they choose not to continue service in this role.

    Program Coordinators facilitate the coordination, supervision, and evaluation of all components of the academic program. Program Coordinators must comply with the expectations of accrediting bodies and the needs of the individual programs in performing their duties. The duties and responsibilities of the Program Coordinators may include but are not limited to the following:

    a.   Convening the program faculty regularly to discuss important curricular issues, to evaluate the program, and to make program plans relative to academic and student affairs.

    b.   Preparing the schedule of classes.

    c.   Facilitating the advising of students.

    d.   Serving as liaison to program advisors in the various Colleges and Schools.

    e.   Approving course substitutions and transfer or transient credit as appropriate.

    f.   If designated, serving as chief administrative officer of the School in the absence of the Director.

    g.   Implementing the current policies of the School, the College, and the University.

    h.   Overseeing and coordinating admissions into the School's graduate programs.

    i.   Recommending to the Faculty Advisory Committee (FAC) and Director, the awarding of graduate assistantships and teaching fellowships including recruitment, public relations, and marketing of the individual program

    j.   Coordinating changes and improvements in curricula, requirements, and programs.

    k.   Performing other duties and tasks as assigned or delegated by the Director.

    3.Additional Administrative Appointments

    Appointments to other administrative positions are made by the Director after consultation with the FAC. Appointments will be dependent upon the specific requirements of the position and an individual’s qualifications for the position.

    4.Non-Academic Staff

    The School's non-academic staff includes all classified and unclassified staff positions within the School including but not limited to the Administrative Assistant and secretarial staff. Each position has specific duties as defined in the applicable position description.

  2. School Committees

    All School committees are advisory and recommendatory to the Director. The membership, structure, and function of some of the School's committees are governed by University, Administrative and Operational Policies and the applicable Collective Bargaining Agreement (CBA). The Director may establish ad hoc committees in consultation with the FAC. The Director will welcome requests from faculty members for positions on the School’s various committees. The Director, when making appointments to School committees, will be mindful of the diversity of disciplines within the School and on the Regional Campuses, and will consider the expertise and interests necessary for the effective functioning of specific committees.

    1.    The Faculty Advisory Committee (FAC)

    The FAC is structured and operates as described in the applicable Collective Bargaining Agreement (CBA). The FAC is elected directly by the full-time tenured and tenure-track faculty (hereinafter the “Faculty”) of the School.

    FAC terms are for two (2) years. Elections are conducted in the Spring Semester and the FAC members assume office at the beginning of the Fall Semester. The FAC shall consist of Faculty and/or full-time non-tenure track faculty members (hereinafter the “NTT faculty”). Each program area will elect two (2) representatives to serve on the FAC; these representatives will serve rotating terms. There can be only one (1) NTT faculty member serving as a representative from a program area at any one time. It is recommended that each program area have at least one (1) tenured Faculty member serve on FAC each term.

    The FAC of the School will insure that Regional Campus faculty are appropriately represented on key School and College committees, including but not limited to the FAC, the College Advisory Committee (CAC), the Reappointment, Tenure, and Promotion Committee (RTP Committee), Search Committees, Review Committees, and committees considering curriculum, School or College policy, instructional standards, and program development.

    The FAC is convened and chaired at least once per term by the Director who, in consultation with the FAC, sets the agenda for its meetings. FAC members may request that items be added to the agenda. Additional meetings of the FAC may be called by the Director, as needed, or upon a request by at least one-half of the members of the FAC.

    The FAC elects three (3) of its members, preferably tenured Faculty members, to act as the School representatives to the College Advisory Committee (CAC). The CAC representatives will serve two year rotating, staggered terms.

    2.    The Curriculum Committee

    The School Curriculum Committee includes the following faculty members:

    a.    One (1) faculty member is elected from each program area for a two (2) year, rotating term. One of these members will be elected by the other members to serve as the chair of the School Curriculum Committee.

    b.    One (1) undergraduate and (1) graduate student representative appointed by the School Curriculum Committee.

    c.    The Chair of the School Curriculum Committee and one (1) additional member of the School Curriculum Committee will serve as the School’s representatives to the College Curriculum Committee.

    The Curriculum Committee assists the Director in overseeing and coordinating the School’s academic programs. The Curriculum Committee makes recommendations on any and all matters which affect the academic programs of the School including but not limited to faculty proposals for new courses, changes in course content, major requirements, and other curricular matters. Curricular changes may be proposed by any faculty member for consideration by the program area and the School Curriculum Committee (SCC). If the proposal is approved by the program area, then it is sent to the SCC for consideration. The proposal must be submitted to the SCC at least five (5) working days prior to a vote by the SCC. If the recommendation from the program area or SCC is not unanimous, a minority report may be submitted with the recommendation. If recommended by a majority, the proposal is forwarded to the Director whose recommendation is sent to the College for consideration.

    3.    Student Academic Complaint Committee

    The Student Academic Complaint Committee is composed of four (4) full time faculty members appointed by the Director at the time of the complaint; these four (4) faculty members will not be from the program area involved in the complaint. One (1) member of the committee is appointed by the Director to serve as the Chair of the Student Academic Complaint Committee; the Chair will convene the meeting(s). The policies and procedures of this committee are governed by University Policy 3342-4-02.3, including but not limited to the addition of at least one (1) student representative to the committee. An undergraduate student will be added to the committee for complaints from undergraduate courses and a graduate student will be added to the committee for complaints from graduate courses.

    4.    Reappointment, Tenure, and Promotion (RTP) Committee

    The policies and procedures which govern the School’s Ad Hoc RTP Committee are included in University Policy. Procedural and operational guidelines for this committee are provided annually by the Office of the Provost. This committee reviews materials relevant to the professional performance of Faculty who are candidates for reappointment, tenure, or promotion in rank, and to make recommendations to the Director on each of these personnel decisions. The recommendations of this committee and the Director, together with the materials assembled for the committees, are forwarded to the Dean of the College.

    5.    Search Committees – Recruiting Faculty

    The School supports the goals of equal opportunity and diversity in recruiting and in making appointments to the faculty.  Search Committees are appointed by the Director after consultation with the faculty members in the specific program area or discipline conducting the search. Search committees include a student member selected by the faculty members serving on the search committee, one faculty member from outside the discipline, and one faculty member or student representing diversity.

    Following the search, the search committee recommends to the Director that at least two (2) and generally not more than three (3) candidates be invited to campus for an interview. Each candidate who is invited to campus for an interview will present a seminar before the School. After receiving all input from the interview process, the committee will confirm or deny the acceptability of candidates and provide a critique of positive and challenging aspects of those individuals found acceptable. It then makes its recommendation(s) to the School Director who formulates his/her own recommendation and forwards both search committee and Director recommendation to the Dean for final action.

    6.    Other Ad Hoc Committees

    The Director may establish, charge, and appoint the membership of ad hoc committees as required by the School. In establishing ad hoc committees, naming members and designating a committee chair, the Director shall consult with the FAC. The Director will welcome requests and preferences from the faculty before establishing and making appointments to ad hoc committees.