Teaching Assignments and Workloads | Kent State University

Teaching Assignments and Workloads

  1. Faculty Workload and Workload Equivalents

    All Faculty members of the School shall carry a maximum workload of twenty-four (24) credit hours per academic year. NTT faculty members shall carry a maximum workload of thirty (30) credit hours per academic year.  (See, University Policy Register 3342-6-18) The workload for each individual faculty member is assigned by the Director with the approval of the Dean. The FAC shall advise the Director on issues related to teaching assignments, class schedules and the appropriate application of workload equivalents. In addition, the Director may, in consultation with the FAC and with the concurrence of the Dean, assign workload equivalencies for specific duties which are considered essential to the academic mission of the School. The Director shall provide each faculty member with a statement of her/his workload.

    In addition to workload credit hours for teaching courses, additional workload equivalent may be granted for:

    1.    Graduate faculty work related to advising dissertations/thesis/thesis projects and independent studies.

    2.    Faculty members may be assigned workload equivalent each semester for scholarly activities associated with being an active researcher. Performance expectations for receiving this workload equivalent include current and sustained records of scholarly activity, presenting at professional conferences/meetings, publishing articles in refereed journals, chapters in scholarly books, and/or monographs or completing books.

    3.    Program Coordinators generally receive a three (3) hour workload equivalent for each semester that they serve in this position.

    4.    Faculty who are supervising students at student teaching sites will receive a .5 workload credit per each student supervised provided that there are eight (8) supervision visits throughout the semester.

    5.    The School of Health Sciences faculty members conduct a variety of clinical/experiential supervisory duties (e.g., lab courses, practicum, internship, clinical supervision).  Depending on the nature of the supervision, workload equivalent for these activities may be available.

    6.    Faculty who are teaching courses with class enrollments of 50 or greater without the support of a graduate assistant may negotiate additional workload credit depending on the nature of the work involved in the class.

    In the interest of maintaining a high standard of teaching and the desirability of Faculty involvement in research and service activities, overload assignments are strongly discouraged. Overload assignments (i.e. workload assignments which total more than twenty-four (24) credit hours per academic year for Faculty members and which total more than thirty (30) credit hours for NTT faculty members) will be made only in unusual circumstances. Such assignments require the agreement of the faculty member, and the approval of the Director and the Dean.
     

  2. Teaching Assignments and Class Schedules

    Faculty members are assigned to teach specific courses by the Director. The primary considerations for course assignments are prior teaching experience, subject expertise, and shared responsibility among the faculty for service and introductory courses. Questions regarding teaching assignments should be addressed to the Director. In the case of a dispute or request for reassignment the faculty member may request review by the FAC which will make a recommendation to the Director.

    Scheduling of classes is the responsibility of the Program Coordinator with the final approval by the Director. The primary consideration for scheduling classes is student need with regard to meeting program or major requirements within a reasonable time frame. In addition, the scheduling of some classes may be determined by the need to serve nontraditional students.

  3. Summer Teaching Assignments

    The Director welcomes requests for summer teaching assignments from all full-time faculty members. Summer teaching cannot be guaranteed to any faculty member, and most summer teaching assignments are for a partial load. The size, content, and staffing of summer courses are dictated by budgetary constraints and curricular needs. Faculty members may elect not to accept a summer assignment.

  4. Final Exams

    Final examinations in all courses must be offered at the time and date specified in the University’s schedule of final examinations. Changes of the time and/or date of a final examination require prior approval of the Director and the Dean, but in any case, the exam must also be offered at the time scheduled and publicized by the University for those students who desire to take the exam at that time.

  5. Grades

    Faculty members must inform students of their progress throughout the semester. Grades are a faculty member's responsibility and should be assigned fairly and objectively. Submission of final grades must comply with University Policy, including but not limited to the deadline for the timely submission of grades. Failure of faculty members to provide grades in compliance with University Policy will be taken into consideration in reappointment, tenure, promotion, and merit decisions.

    Materials used in computing grades (e.g., exams, papers, reports, etc.) should be retained by the faculty member for five (5) years after final grades are submitted. Students have a right to inspect the written work performed during a course and discuss the grade with the faculty member.

  6. Audits

    Students may audit any course subject to space availability and approval of the course Instructor and Director. Faculty members have the discretion to determine conditions and requirements for the audit.

  7. Other Faculty Roles and Responsibilities of the Fulltime Faculty

    Faculty members are expected to schedule and attend at least five (5) office hours per week (See, University Policy Register 3342-6-18.101). The office hours shall be posted and communicated to the School office as well as to the faculty member's students. If a student, for a legitimate reason or reasons, is unable to meet during the faculty member’s scheduled office hours, the faculty member shall make appointments to meet with the student at an alternate time.

    In order to assist in student advising, faculty members should maintain current knowledge of University, College, and School programs and requirements.  

    Each faculty member is expected to contribute to the School, Campus, College and the University according to the terms and condition of his/her letter of appointment. Some faculty members make their primary contribution in teaching and others emphasize research. High quality teaching and scholarly activity are expected of all
    Faculty members. Service to the School, Campus, College, and the University also are expected of each Faculty member. Faculty members are expected to participate in recruitment programs, graduation ceremonies and other activities which are appropriate to their role as a faculty member in the School.

    All faculty members must provide students with a syllabus which includes the semester/year, the course content which must conform to the approved Basic Data Sheet, the learning objectives, course objectives, a tentative course schedule including dates and the content to be covered on those dates, a list of assignments and/or reports, approximate dates of examinations, grading standards, attendance requirements, other pertinent details on the conduct of the class, the instructor’s contact information and office hours, the University policy/procedures on withdrawing from the course, and student accessibility information. Each semester an electronic copy of the syllabus is to be submitted to the School office.

    A Student Survey of Instruction (SSI) is required in each course in each semester and will be conducted under the auspices of the Director pursuant to applicable University policies and procedures. Probationary Faculty members are expected to work with the School Director to identify at least one faculty member each year to visit their class and evaluate their teaching performance. Supervision and direction of student research projects, theses, and/or dissertations (as appropriate to program offerings) is part of the teaching function.

    Scholarly activity is expected of all Faculty members, although the extent and/or type of activity may vary with the terms of each Faculty member’s assignment and campus location. Faculty members involved in research and the graduate program are expected to present evidence of their endeavors, which may include publications, proposals submitted for extramural funding, and dissemination of research in various venues as appropriate to the discipline. Activity in professional organizations and the education of graduate students also is generally expected.

    Service to the University is a responsibility of each Faculty member. School, Campus, College, and University committee or task force membership is expected as a normal part of a Faculty member’s contributions. Public service is encouraged and recognized as a part of the professional responsibilities of each Faculty member, although contributions in this area can be expected to vary widely due to the nature of the various disciplines within the School.
     

  8. Annual Workload Summary

    All Faculty members are required to prepare and submit an annual workload summary report for the previous academic year. It will include the following items:

    1. An updated curriculum vita
    2. Course evaluations (provided by the Director) and syllabi for each course taught.
    3. A brief summary of professional activities related to the 24 credit hour workload (e.g., if a faculty member has a three (3) hour assignment for program coordination, a brief summary of activities related to their work as a Program Coordinator should be provided; if a Faculty member has a three (3) hour assignment for research, a brief summary of research activities should be provided). This information is to be submitted to the EHHS faculty/staff portal.
  9. Faculty Leaves

    All leaves, sponsored or unsupported, personal or professional, are subject to the approval of the Director, the Dean and the Provost.

    University leaves include but are not limited to:

    1. Research leaves.
    2. Leaves of absence without pay.
    3. Faculty professional improvement leaves.
    4. Research/Creative Activity appointments.
  10. Faculty Absence and Travel Policy

    Faculty members who will be absent from campus for professional or personal reasons must submit a Request for Absence Form to the Director. The request should be made at least one (1) month prior to the planned absence and is subject to the approval of the Director and the Dean. Arrangements for any classes to be missed during the absence must be addressed to the satisfaction of the Director before approval will be granted.

    Attendance at professional meetings is encouraged and approved travel expenses incurred in attending such meetings will be reimbursed when approved prior to travel according to the University's travel policies and are subject to the availability of School funds.

  11. Faculty Sick Leave

    The Director is responsible for keeping complete records of faculty sick leave; however, faculty members also are required to submit accurate sick leave information on the University’s online system. Sick leave should be reported online within forty-eight (48) hours after an absence, whenever possible.

  12. Outside Employment and Other Outside Activities

    Faculty members may engage in professional activities outside the university provided the activities do not interfere with the faculty member's teaching, research, or service responsibilities to the School, Campus, College or University (See, University Policy Register 3342-6-24). These activities must not compete with University activity or the faculty member’s employment with the University and must be approved in advance by the Director, the Dean, and the Provost. Each academic year, each full-time faculty member must disclose and seek approval for all outside employment or other outside activities on the form provided by the University. Any outside employment or other outside activities are subject to the Faculty Code of Ethics and the University’s conflict of interest policies. (See, University Policy Register 3342-6-17 and 3342-6-23)

  13. Copyright Restrictions

    All faculty members should be aware of current copyright laws which restrict the copying of published materials. For further information, contact the University’s Office of Legal Affairs.

  14. Academic Misconduct

    The University policy regarding misconduct in research and scholarship and the Administrative policy and procedures regarding allegations and instances of misconduct in research and scholarship is included in the University Policy Register. (See, University Policy Register 3342-3-05 and 3342-2-05.01)

  15. Sanctions

    A sanction is a documented corrective action in response to a faculty member's unsatisfactory performance of his/her duties and responsibilities as a member of the faculty. (See, “Sanctions for Cause” in the Collective Bargaining Agreement)

  16. Faculty Code of Ethics

    All members of the School faculty are expected to maintain the highest ethical standards as teachers, scholars, university citizens and colleagues. The University policy regarding faculty code of professional ethics can be found in the University Policy Register. (See, University Policy Register 3342-6-17)

  17. Faculty Grievance and Appeal Procedures

    1.    Informal Procedure

    Any faculty member who believes that he/she may have a grievance is strongly encouraged, before initiating a formal grievance or appeal, to talk with the Director about any issue(s) of concern. The Director may seek the advice and recommendation of individual faculty members or faculty advisory groups in seeking informal resolution of a dispute or complaint.

    2.    Formal Procedure

    Formal procedures for addressing grievances affecting the terms and conditions of employment of faculty are described in the applicable Collective Bargaining Agreement. Disputes involving substantive academic judgments are subject to a separate academic appeals process governed by the applicable Collective Bargaining Agreement.

    Faculty grievances that are not directly related to the terms or conditions of employment and are not academic appeals are appropriately addressed within the School, whenever possible. The Director and/or faculty members will initiate an informal dialogue with all parties involved in a dispute and strive to reach a resolution agreeable to all parties.