Structure and Organization of the School | Kent State University

Structure and Organization of the School

  1. Faculty of the School

    The voting faculty consists of all tenured and tenure-track full-time members of the School of Library and Information Science holding the rank of Assistant Professor and above. The School uses the term "tenured/tenure-track faculty" (T/TTF) to identify all tenured and tenure-track full-time faculty having full voting rights whether on active duty or on authorized leaves of absence (e.g., Professional Improvement Leaves). Members of the T/TTF should qualify for membership in the Graduate Faculty (See Section VI of this document). 

     

    The Collective Bargaining Agreement (CBA), effective August 16, 2012 makes provision for the faculty of the School of Library and Information Science to elect a Faculty Advisory Committee (FAC) or to decide that all members of the faculty will be members of the FAC. The Director, an ex officio non-voting member of the FAC, serves as Chairperson of the FAC. Meetings are usually held at least once per month during the Fall and Spring semesters, and as needed during the summer semesters. The FAC shall be the primary advisory and recommendatory body to the School’s Director on those academic matters which are central to the department's academic mission; on other matters on which the Director seeks its recommendation; and, on other matters of concern to the FAC (See FT-TT CBA Article VI, Section 3.A, http://www.kent.edu/hr/labor/upload/2012aaupttcba.pdf, page 10).

     

    There are other categories of faculty appointment in the School: full-time, non-tenure-track faculty (NTT) and part-time adjuncts. The FAC may elect to include full-time, non-tenure-track faculty in its membership on a case-by-case basis each year. These members may not participate in personnel and merit decisions regarding tenured/tenure-track faculty. The School uses the term “full-time faculty” to identify all full-time voting members of the FAC, including NTT faculty, when approved by T/TTF. While part-time adjuncts may not be approved for FAC membership, the Director and the tenured/tenure-track faculty welcome their suggestions.

  2. The Director

    The Director is the chief administrative officer of the School, appointed by the President upon recommendation of the Provost and Vice President for Academic and Student Affairs (hereafter referred to as the Provost) and the Dean of the College of Communication and Information, after consultation with the FAC (FT-TT CBA 2012 Article VI Section 3 D). The Director of the School of Library and Information Science reports to the Dean of the College of Communication and Information and is the official spokesperson for the School.

     

    Within the framework of College and University policies and procedures and consistent with the CBA, the Director is responsible for: recording, maintaining, and implementing the policies and procedures contained in the department’s Faculty Handbook, which is to be developed and implemented after full consultation with the department FAC, as well as ensuring that such policies and procedures are in conformity with the University Policy Register, collegial rules and regulations, the rules of the Office of the Provost and for implementing regulations and the terms and conditions of this Agreement.

     

    The director performs a variety of duties in the leadership and administration of the school, including:

    • Developing, updating, implementing, and coordinating teaching, research, and service missions of the school;
    • Setting programmatic direction in consultation with the FAC;
    • Representing the school in college and university matters;
    • Establishing financial goals for the school and monitoring their attainment;
    • Overseeing budgetary, personnel, and program activities of the school;
    • Coordinating faculty workloads;
    • Coordinating faculty promotion, tenure, and reappointment reviews and make recommendations to College Dean;
    • Establishing and nurturing relationships with outside stakeholders, including industry, educators, government, and professional constituencies;
    • Developing new and renewed funding sources through pursuit of private foundations, individuals, government grants, and alumni;
    • Approving and administering educational and administrative policies;
    • Overseeing accreditation and quality assessment programs throughout the school;
    • Performing other duties as required.

     

    As with all administrative assignments, the position of Director carries no formal tenure protection. The Director may resign the administrative assignment without embarrassment and without prejudice to a future role as a full-time teaching faculty.

     

    When the Director steps down, the Dean of the College may appoint an interim director, with advice from the Faculty Advisory Committee, as stipulated in the CBA Article VI Section 8 A.1.

  3. Other administrative assignments for Faculty

    1. Associate Director

      The Associate Director is appointed by the Director, in consultation with the FAC, with delegated responsibilities. Typically, the Associate Director’s responsibilities fall in the areas of academic programs and students and may include overseeing scheduling for the entire School, student services, curriculum matters, and evaluation and assessment of programs. The Associate Director works closely with the Graduate Coordinator on curricular policies and procedures, documents, catalog copy, etc. The Associate Director is an ex-officio member of the Curriculum Committee and the Accreditation and Assessment Committee and serves as the curriculum approver for the school.

    2. Graduate Coordinator

      The Graduate Coordinator is appointed by the Director in consultation with and approval by the FAC, typically for a minimum of a two-year assignment. The Graduate Coordinator’s responsibilities include admission decisions for regular admissions, consultation with the Awards and Admissions Committee for conditional admissions, student academic achievement reviews, dismissal decisions, working with faculty and administration in the School and the College to develop and implement School and University policies regarding graduate student academic matters, provides data on graduate students, coordinates any communication to students regarding academic matters, and works with the Chair of the Curriculum Committee for curricular matters. The Graduate Coordinator is an ex-officio member of the Awards and Admissions Committee and the Curriculum Committee.

    3. Concentration Coordinator(s)

      Concentration Coordinators are appointed by the Director in consultation with the FAC for established concentrations in SLIS programs. Currently SLIS has a school library media concentration in the MLIS program, and concentrations in health informatics, knowledge management, and user experience design of the MS-IAKM program. Concentration coordinators are responsible for submitting curricular proposals for approval to the SLIS Curriculum Committee, work with the Associate Director to identify part-time instructors for concentration offerings and establish a rotation for course scheduling. Concentration Coordinators work with the marketing staff and recruitment team to promote their program and recruit students. Concentration coordinators work with Accreditation and Assessment Committee for reporting required assessment data, planning program accreditation requests, and prepare accreditation reports for accredited programs.

  4. School Committees

    All committees are advisory and recommendatory to the Director, who is an ex officio, non-voting member of all School committees.

    1. SLIS Faculty Advisory Committee (FAC)

      (See CBA Article VI, Section 3 A)

      … a Faculty Advisory Committee (FAC) shall be established for each department, which committee shall be representative of the Faculty members of the department and shall, at all times, be comprised of such persons as shall be determined from time to time by the Faculty members of the department. The FAC may comprise, upon the vote of the members of the Faculty, the entire membership of the Faculty or such portion or representative persons from the department Faculty and full-time non-tenure track faculty members as may be determined by the members of the Faculty within the department.

       

      The purpose of the FAC is to represent the interests of the faculty as a whole in advising and consulting with the Director on matters which include, but are not limited to, faculty personnel decisions (e.g., tenure and promotion, appointment of new faculty, non-reappointment and dismissal, evaluations relating to salary increases, adjustments, merit increases, research and other leaves), financial and human resource decisions (e.g., allocation and re-allocation of new or vacant staff positions, budget priorities and guidelines, including review of requests for funding and allocation of discretionary resources, teaching assignments, and class schedules), academic issues (e.g., program development and discontinuance, instructional standards, student advisement), and administrative decisions (e.g., selection and structure of committees, and maintenance of the School's Faculty Handbook). The FAC also elects one tenured faculty member as the SLIS faculty representative to the College Advisory Committee.

       

      The FAC of the School of Library and Information Science is composed of all tenured and tenure-track faculty members, plus those full-time non-tenure-track faculty members specifically approved by the FAC (See CBA Article VI, Section 3. A.). Full-time non-tenure track faculty members who are elected to the FAC shall not participate in personnel decisions regarding tenure-track faculty members, including but not limited to appointment, reappointment, tenure, promotion, merit, or sanctions.

       

      Meetings are normally scheduled by the Director on a monthly basis but will be called by the Director at the request of a majority of the FAC voting members. Minutes shall be distributed to FAC members in a timely manner and consist of a summary of the issues discussed and decisions reached, if any. FAC meetings normally are open to all who are interested, but will be closed when personnel matters of a confidential nature are to be discussed. Others may be invited to general open sessions of FAC meetings, as necessary, including key staff members and student representatives.

    2. Standing Committees of the FAC

      All standing committees of the FAC are composed of tenured/tenure-track faculty and the Director, and are open to all FAC members. Faculty members may be self-nominated, and are selected annually by the Director. The Director may appoint NTT faculty as members of standing committees. Full-time NTT faculty members who are elected to the Faculty Advisory Committee shall not participate in personnel decisions regarding tenure-track Faculty members, including but not limited to appointment, reappointment, tenure, promotion, merit, or sanctions. The Director is an ex officio member of all standing committees. The Director appoints a faculty member as Chairperson for each standing committee. The Chairperson is responsible for calling meetings, preparing the agenda, and distributing committee minutes to committee members and other FAC members. The Chair of each standing committee must report on its activities and bring issues and motions to the monthly FAC meetings for action and once per year in an annual report.

       

      Two standing committees are mandated by CBA and university policies:

       

      a. Curriculum Committee 

      The Curriculum Committee is organized in accordance with CBA Article VI Section 3.C.

       

      The committee reviews all proposals for curriculum changes referred to it by the Director, the FAC as a whole, and individual faculty members, as well as proposals initiated by members of the Curriculum Committee. These changes may include proposals for new courses, special topics and seminars, new degree programs, and modification of existing courses and degree requirements. Working with the Academic Program Coordinator, the Curriculum Committee will consider for approval all proposals for workshops offered for graduate students.

      The committee coordinates all curricular review activities of the School. These activities may include evaluation of degree changes, coordination of outcome assessment, evaluation of continuing education activities, and periodic assessment of program demand. The Curriculum Committee reviews advising and scheduling procedures as they impact student access to curriculum offerings.

       

      Proposals for curriculum changes, including new courses, may originate with any member of the faculty, but must pass for consideration through the Curriculum Committee and the FAC. If recommended by both groups, the Director or the Director’s designee forwards each proposal to the Curriculum Committee of the College of Communication and Information. Specific policies and procedures regarding curriculum changes can be found in the Curriculum Committee resources.

       

      The various School curricular course offerings and policies will be reviewed periodically for the purpose of determining their effectiveness.

       

      The committee is composed of a minimum of three tenured/tenure-track faculty members and one graduate student representative from a SLIS Master’s program (per university policy). The Graduate Studies Coordinator, Academic Program Coordinator responsible for curricular matters and the SLIS Director or the Director’s designee (Associate Director), serve as ex officio members. The SLIS representative to the College Curriculum Committee (CCC) will be a faculty member of the SLIS Curriculum Committee; typically the Chairperson. Committee meetings are open to all FAC members.

       

      b. Student Academic Complaint Committee

      In the Fall, the Director shall appoint a Student Academic Complaint Review Committee which consists of at least three tenured/tenure-track faculty plus one graduate student representative from a SLIS Master’s program with voting privileges. The committee will follow the procedures for student complaints as outlined in UR 3342-4-02.3, "Administrative policy and procedure for student academic complaints." An “academic complaint” is defined as a formalized complaint regarding those aspects of the educational process involving student performance, evaluation, or grading in courses, and includes an appeal of dismissal from the program of study in which the student is engaged.

       

      In addition to the above standing committees, the FAC may establish or inactivate standing committees based on the needs of the FAC. Each committee memberships should include a minimum of three tenured/tenure-track full-time faculty members with voting privileges. Additional voting members may include full-time non-tenure track faculty.  Staff, outside liaisons closely related to the work of each committee and appropriate SLIS student body representatives may be invited to attend meetings as needed. Students must be in good academic standing and be enrolled in one of the School’s Master’s programs. Currently the following standing committees exist:

       

      c. Accreditation and Assessment Committee

      The Accreditation and Assessment Committee reviews matters pertinent to the accreditation processes of the School's programs and those processes associated with Kent State University's Academic Quality Improvement Program (AQIP), School goals and objectives, and to provide a forum for sharing best practices among the School, its leadership, and constituencies. The Committee is comprised of at least three tenured/tenure-track full-time faculty members with voting privileges. The Director or the Director’s designee for assessment is an ex-officio member. In addition, one staff member responsible for assessment data collection and one student representative may be invited to participate as needed. Committee meetings are open to all FAC members.

       

      d. Awards and Admissions Committee 

      The Awards and Admissions Committee supports the mission of the School of Library and Information Science in the following ways:  reviews applications of candidates seeking admission into the School and votes on whether or not to admit the applicants; updates the scholarships offered annually by the School, solicits and reviews applications for the scholarships, and determines the winners of each scholarship; facilitates the nomination of SLIS alumni for membership into Beta Phi Mu; solicits nominations for student and alumni awards; reviews applications for SLIS-funded graduate student assistantships and hourly graduate student assistant positions to support the faculty; conducts interviews with applicants; and selects applicants to fill the available positions. The committee consists of at least three tenured/tenure-track faculty members. The Graduate Studies Coordinator is ex officio member of this committee. Due to the scope of this committee there is no student representation. Committee meetings are open to all FAC members.

       

      e. Online Education Committee

      The Online Education Committee advises the FAC on best practices in instructional delivery, student services, faculty support, and technical resources for online learning activities. The Committee is composed of a minimum of three tenured/tenure-track faculty members, with invited outside participation to include a student representative from SLIS online programs (must be enrolled in a 100% online program), and liaisons from appropriate related committees, as needed. Committee meetings are open to all FAC members.

       

      f. Technology Committee 

      The SLIS Technology Committee develops long-range plans for information technology components for the School; recommends and prioritizes software and hardware purchases; evaluates existing technological resources in light of curricular and research needs; and develops long-range plans for maintaining adequate resources. The Committee is composed of a minimum of three tenured/tenure-track faculty members. Technology support staff members serve as ex-officio members. A SLIS student representative and liaisons from appropriate related committees may be invited to meetings, as needed. Committee meetings are open to all FAC members.

       

    3. Ad Hoc Committees of the FAC

      a. Promotion Committee

      (See UR 3342-6-15 and CBA 2012 Addendum A.)

      Each Spring term, the Faculty Advisory Committee shall review all SLIS faculty members below the rank of associate or full professor and nominate, by simple majority vote, a list of faculty to be considered for promotion. Nominated faculty are notified by the Director and permitted to withdraw their names if they choose. In the Fall semester of those years when promotions will be considered, the Director convenes and chairs, as a non-voting member, an Ad Hoc Promotion Committee. This committee consists of all tenured members of the FAC whose rank is higher than that of the faculty member being considered for promotion. Promotion committees must consist of at least four members. If four members are not available, the Dean of CCI will be asked to appoint additional members from other schools. No member shall be present while the committee discusses or votes on the promotion of a spouse or relative and no member other than the Director (who shall not be present when his/her own promotion is discussed) shall be present while the committee discusses or votes on promotions to a rank higher than that of the individual member.

       

      b. Tenure Committee

      (See UR 3342-6-14 and CBA 2012 Addendum B.)

      In those years when faculty tenure is to be considered, the Director chairs the Ad Hoc Tenure Committee as a non-voting member. The Tenure Committee convenes in the Fall semester and consists of all tenured members of the FAC. If fewer than four members of the FAC are eligible to serve on the Ad Hoc Tenure Committee, the Dean of CCI will be asked to appoint additional members from other schools. No member of the committee shall be present when the committee deliberates or votes on the tenure of an individual in a rank higher than that of the individual member of the tenure committee, or on the tenure of a spouse or relative.

       

      c. Reappointment Committee

      (See UR 3342-6-16 and CBA 2012 Addendum C)

      In those years when reappointments must be made, the Director chairs the Ad Hoc Reappointment Committee as a non-­voting member. The reappointment committee will be composed of all tenured members. If fewer than four members of the FAC are eligible to serve on the Ad Hoc Reappointment Committee, the Dean of CCI will be asked to appoint additional members from other schools. No member of the committee may be present when the committee deliberates or votes on the reappointment of an individual in a rank higher than that of the individual member of the reappointment committee, or on the reappointment of a spouse or relative.

       

      d. FTNTT Review Committee

      In those years when reviews of full-time non-tenure track faculty must be made, the Director chairs the Ad Hoc FTNTT Review Committee as a non-­voting member. The committee will be composed of all tenured members. If fewer than four members of the FAC are eligible to serve on the Ad Hoc Reappointment Committee, the Dean of CCI will be asked to appoint additional members from other schools. In addition, NTT faculty members who have successfully completed two full performance reviews also participate in the performance review of an NTT candidate. No member of the committee may be present when the committee reviews an individual in a rank higher than that of the individual member of the review committee, or on the review of a spouse or relative.

       

      e. Other Ad Hoc Committees

      An Ad Hoc Committee should be established for the review of this FAC Handbook. The FAC may establish additional Ad Hoc committees as necessary. These committees will be inactivated at the completion of their task.

  5. Administrative and Support Staff

    In additional to the Director, the administrative staff at the School consists of academic program coordinators, student services staff, business manager, technology support staff, administrative assistants, and marketing & public relations staff members.