School Committees

All School committees are advisory and recommendatory to the Director. The membership, structure, and function of some of the School’s committees are governed by the University Policy Register and the Collective Bargaining Agreements, where applicable. The Director may establish other School standing and ad hoc committees in consultation with the Faculty Meeting. 

The Director will solicit requests from faculty members for positions on the various committees. The Director, when making appointments to committees, will be mindful of the diversity of specializations and areas of study among the School faculty and will consider the expertise and interests necessary for the effective functioning of specific committees. The Director’s recommendations shall be submitted to the Faculty for approval.

The standing committees are: Faculty Advisory Committee (FAC); Curriculum Committee (CC); and Faculty Evaluation Committee (FEC). There is also an Ad Hoc Reappointment, Tenure, and Promotion Committee, and various other ad hoc committees as needs arise.

Membership on FAC consists of all the TT faculty and the maximum number of NTT faculty as allowed in order to meet the TT CBA requirement that TT faculty members will be a majority on FAC. 

The NTT faculty members will serve one year terms and will be appointed by the NTT faculty members in advance of the School faculty’s annual August retreat or its equivalent, i.e. the first faculty meeting of the academic year.   

The Collective Bargaining Agreement requires that each Department/School must hold a meeting of the full Faculty at least once each semester.

All School committees have the obligation to make the Faculty Meeting vital and the center of School policy making and should distribute minutes of their respective meetings to the School faculty in a timely fashion. 

With respect to NTT faculty representatives on School committees, this should be determined with the concurrence of the NTT faculty.

  1. Decision-making in the Faculty Meeting and in School Committees

    In keeping with the principles of the field of Peace and Conflict Studies, the Faculty Meeting and all School committee meetings shall be conducted in an egalitarian manner to facilitate the participation of all faculty members.

    The Director shall solicit agenda items for the Faculty Meeting and shall distribute the agenda for the meeting at least one full day in advance.

    The principles and processes of consensus decision making shall govern the facilitation of School committee meetings. However, if after extensive discussions consensus can’t be achieved, a faculty member may call for a vote on the issue being discussed, and a vote must then be held. In such instances, a 60% or greater majority is needed for passage. There shall be no secret voting or proxy voting at the Faculty Meeting or committee meetings.

    In routine, non-controversial matters that must be decided before a Faculty Meeting is scheduled, the Director may poll the faculty with electronic ballots, submitted directly to the Director or the Secretary. Faculty members will have two full business days to cast their votes. If any Faculty member objects to the holding of an electronic vote during that period, a regular Faculty Meeting must be called instead.

  2. The Faculty Advisory Committee (FAC)

    Membership on the School of Peace and Conflict Studies FAC consists of all Faculty members with full-time appointments in the School, including NTT Faculty members. The FAC is structured and operates as described in the applicable Collective Bargaining Agreement. 

    The School’s FAC should be convened by the Director at least twice per semester and chaired by the School Director. A simple majority of the School’s full-time faculty members shall constitute a quorum for the conduct of the Faculty/FAC Meeting. Faculty on leave or excused by the Director are excluded for purpose of quorum determination.

    The FAC provides recommendations and advice on all academic matters central to the mission of the School. The Chair, in consultation with the FAC, sets the agenda for the meetings and circulates agendas in advance of the meeting. FAC members may request that items be added to the agenda. Additional meetings of the FAC may be called by a request of at least one-third of the members of the FAC.

  3. The Curriculum Committee (CC)

    The CC is composed of at least one faculty member who is designated its chair whether or not there are additional members. In consultation with the Director and the Faculty Meeting, the CC chair makes recommendations to the Faculty Meeting on any and all matters which affect the undergraduate academic programs of the School including but not limited to faculty proposals for new courses, changes in course content, major and minor requirements, and other curricular matters. The CC or its chair are largely responsible for decisions on course substitutions and similar advising matters, but are encouraged to consult with the full faculty, particularly on decisions that deviate from past practices and/or may set precedent. The CC chair shall serve on the College Curriculum Committee.

  4. Ad Hoc Reappointment, Tenure, and Promotion (RTP) Committee for TT Faculty

    The policies and procedures which govern the School’s Ad Hoc Reappointment, Tenure and Promotion (RTP) Committee are included in University Policy. The Ad Hoc RTP Committee is a recurrent ad hoc committee whose functions are assigned by university policies, including the CBA, the University Policy Register, and guidelines from the Provost’s office. Within these limits, the Committee applies more explicit School-adopted criteria and standards for reappointment, tenure, and promotion as set forth in below in this Handbook. Membership is composed of all tenured faculty members in the School at or above the rank that the faculty member under consideration is applying for. Where there are not enough School faculty members to populate the committee, faculty members from other cognate departments will be appointed to the committee by the Director, following consultation with the FAC, the Dean and the candidate(s). 

    The RTP committee reviews materials relevant to the professional performance of faculty who are candidates for reappointment, tenure, or promotion in rank and makes recommendations to the Director on each of these personnel decisions.  The recommendations of this committee and that of the Director are forwarded to the Dean of the College of Arts and Sciences.

  5. Student Academic Complaint Committee (SACC)

    The purpose of the Student Academic Complaint Committee (SACC) is to hear and discuss any academic complaints lodged by students and to make recommendations to the School Director concerning the resolution of those complaints. As in the work of all of the School’s committees, the School’s SACC is expected to use the processes and principles of constructive conflict management in conducting its business. 

    The Student Academic Complaint Committee (SACC) shall consist of two full-time TT or NTT faculty members of the School and an undergraduate Applied Conflict Management major or minor in good standing in the School.  The faculty members of the SACC, including its Chair, shall be selected at the first Faculty Meeting of the academic year. The policies and procedures of this committee are governed by University Policy 3342-4-02.3

    In the event that a member of the Student Academic Complaint Committee is the subject of or may otherwise be involved with a student complaint, the Director will select a replacement from the full-time TT or NTT faculty. If the Chair of the SACC is the subject of or may otherwise be involved with a student complaint, the Director will appoint a member of the Student Academic Complaint Committee to chair the committee and the Director will appoint an additional member to the committee from the Faculty.

  6. The Faculty Evaluation Committee (FEC)

    The Faculty Evaluation Committee (FEC) consists of all full-time TT faculty members of the School.  During its first meeting of the academic year, FEC shall elect one of its members to serve as Chair. The School Director is an ex officio member of the committee. 

    FEC processes and criteria for assessing TT faculty performance shall be used annually solely for the purposes of recommending merit and determining workload. The Faculty Evaluation Committee will annually award points to each faculty member for items submitted on their respective FEC forms. Based on the items listed and submitted on the FEC form, FEC will make a preliminary determination of the points to be awarded to each faculty member. This shall be completed no later than two months after the FEC forms are due. All faculty members will be informed about these point allocations and will have the opportunity to appeal the FEC point allocations either in writing or in person to FEC. Also see the relevant section below regarding FEC’s role in recommending merit awards to TT faculty. 

    The FEC responsibilities include: annually recommending to the Director the ranking of TT faculty for merit increments based on university policy and the criteria approved at the Faculty Meeting; recommending to the Faculty Meeting the policies and guidelines which, upon approval, become the basis of awarding merit in the following merit cycle.

    The FEC “Faculty Submission Form” and associated criteria for scoring faculty productivity is at the end of this handbook. Changes to the FEC criteria and the Faculty Submission Form are considered changes to the Faculty Handbook and therefore must follow the procedures for changing the Faculty Handbook.

  7. Graduate Program Liaison

    A tenure-track faculty member of the School, appointed by the Director in consultation with the Faculty Meeting, shall serve as the School’s representative to the Political Science Department’s Graduate Studies Committee.

  8. Library Liaison

    A Faculty member will be appointed annually by the Director, in consultation with the Faculty Meeting, to serve as liaison between the School and University Libraries. This liaison will solicit recommendations from faculty member for book and film orders, journal subscriptions, and other matters relevant to the School’s relationship with University Libraries.