Structure and Organization of the School

  1. Definition of the Faculty

    The terms "Faculty," "members of the Faculty," and "Faculty members" used in this handbook are defined as full-time faculty members of academic rank who hold NTT or TT appointments at the University and who, therefore, are members of the bargaining units as defined in the current Collective Bargaining Agreements (CBAs). Unless otherwise specified, participation in consensus decision making and voting rights on departmental matters are restricted to the Faculty with full-time appointments in the School.

    In addition to the consensus decision making and voting Faculty, all other faculty members such as part-time, temporary, or adjunct appointments are eligible to attend School faculty meetings and participate in the deliberations; they do not have decision making or voting privileges. 

  2. Research, Teaching, Service and Practice Roles and Responsibilities of the Faculty

    Each faculty member is expected to contribute to the School, College and the University according to the terms and condition of his/her letter of appointment. Not all faculty members contribute to the School in the same manner. All tenure-track faculty members are expected to be involved in significant research activity, serve on graduate student committees, and direct graduate student research. TT faculty must present evidence of their endeavors as witnessed by peer-reviewed publications, proposals submitted for extramural funding, and dissemination of research in various peer-reviewed venues as appropriate to their areas of specialization, and to the field of Peace and Conflict Studies. Activity in Peace and Conflict Studies professional organizations is expected of TT faculty members. For all full-time faculty members, public service, community outreach and applied practice as it relates to the mission of the School is also expected. 

    Service to the University is a responsibility of each faculty member. School, College, and University committee or task force membership is expected as a normal part of a faculty member’s contributions, less so for non-tenured faculty than for tenured faculty.  Service expectations may vary according to one’s position and other work expectations, as specified in letters of appointment or workload statements. 

  3. Faculty Ranks

    The definitions of faculty ranks follow:

    Instructor: This rank is intended for persons initially hired with a master’s degree.  Normally, the School does not hire at the rank of Instructor for full time positions. 

    TT Assistant Professor: This rank is normally the entry level rank for tenure-track track faculty holding the doctorate in Peace and Conflict Studies or an appropriate cognate discipline.  

    TT Associate Professor: Hire to or promotion to this rank presumes prior service as a TT Assistant Professor, significant academic achievements, and possession of the doctorate in Peace and Conflict Studies or an appropriate cognate discipline. 

    TT Professor: Promotion to this rank requires credentials and significant academic achievements beyond those required for promotion to TT Associate Professor, and possession of the doctorate in Peace and Conflict Studies or an appropriate cognate discipline.  

    Full-Time Non-Tenure Track Faculty (NTT) Appointments: Full-time non-tenure track faculty (NTT) appointments are made on an annual basis. An NTT faculty member who has successfully completed three (3) consecutive years of employment and one (1) Full Performance Review becomes eligible for appointment to a three-year term of annually renewable appointments which are conditional from year to year only upon continued satisfaction with demonstrated performance, continued programmatic and staffing need within the academic unit, and continued budgetary resources supporting the position (See NTT CBA).  NTT appointments are not included under the umbrella of the University policy and procedures regarding faculty tenure (See the University Policy Register) and NTT faculty members are not entitled to any rights with regard to tenure. NTT faculty ranks and the promotional process for NTT faculty are detailed in the NTT CBA.

    NTT offers of appointment will include the specific academic rank. 

    There are six full-time NTT ranks delineated in the NTT CBA.  These include:

    • Lecturer, Associate Lecturer and Senior Lecturer - for NTT faculty members who have not earned a terminal degree in their discipline and whose professional experience and demonstrated performance warrant these ranks.
    • Assistant Professor, Associate Professor and Professor - for NTT faculty members who have earned the terminal degree in their discipline and whose professional experience and demonstrated performance warrant these ranks. 
    • NTT appointments shall also specify the track in which the appointment is offered.  Tracks include:
    • Instructional. FTNTT Faculty members whose primary role is to deliver instruction.
    • Clinical. FTNTT Faculty members whose primary role is to deliver instruction and/or supervision in a clinical setting.
    • Practitioner. FTNTT Faculty members whose primary role is to deliver instruction or serve in professional programs and applied areas.
    • Research. FTNTT Faculty members whose primary role is to engage in research activity funded by external sources.

    Part-Time Faculty Appointments: When the School cannot meet its teaching needs from the ranks of its full-time tenured and tenure-track faculty, full-time non-tenure track (NTT) faculty and graduate students, part-time faculty appointments will be made from an established pool of qualified applicants not currently on regular appointment at the University.

  4. Graduate Faculty Status

    The School’s tenure-track faculty members staff many of the courses in the Conflict Analysis and Management track in the Political Science (POL) PhD program, serve on POL doctoral comprehensive exam committees, and on POL dissertation committees. Thus, the School normally requires that all faculty hired for tenure-track positions be eligible for appointment to the graduate faculty. The Administrative policy regarding graduate faculty is included in the University Policy Register (See the University Policy Register).  The status of Graduate faculty members shall be assigned by the F4 Committee of the Political Science Department (see Section III of the POL Department Handbook).

  5. Administrative and Service Positions

    1. School Director

      The School Director (hereinafter “Director”) is the chief administrative officer of the School (see Department Operational Manual) and reports directly to and is accountable to the Dean of the College (hereinafter “Dean”). The Director is responsible for recording, maintaining, and implementing the policies and procedures stated in this Handbook through regular and thorough consultation with the School faculty and its committees as provided for in the Collective Bargaining Agreement.

      The Director is an ex officio, non-voting member of all School committees, and may make appointments as necessary and permitted to School committees and to the various administrative and service positions in the School.

      The Director shall strive to create a collegial, cooperative, transparent atmosphere in which all faculty members can most effectively realize their capabilities for teaching, research, service, practice, and community outreach in fulfilling their professional duties and obligations. 

      The Director shall solicit items from the faculty for the faculty meeting, make regular reports on the health of the School, communicate information from the university administration in a timely manner, select and supervise non-academic staff members and maintain effective office organization. These responsibilities are exercised in consultation with the Faculty Advisory Committee (FAC) and in accordance with the University Civil Service regulations.

      The Director of the School of Peace and Conflict Studies shall have no teaching responsibilities until the completion of the 2019-2020 academic year, which will including the 50th Commemoration of the May 4, 1970 shootings. Commencing with AY 2020-21 and for all subsequent years, the Director of the School shall teach one course per academic year. 

      Procedures for the selection, review and reappointment of the Director are included in the applicable Collective Bargaining Agreement.

    2. Non-Academic Staff

      The School’s non-academic staff includes all classified and unclassified staff positions within the School including but not limited to the secretarial staff.  Each position has specific duties as defined in the applicable position description.

  6. School Committees

    All School committees are advisory and recommendatory to the Director. The membership, structure, and function of some of the School’s committees are governed by the University Policy Register and the Collective Bargaining Agreements, where applicable. The Director may establish other School standing and ad hoc committees in consultation with the Faculty Meeting. 

    The Director will solicit requests from faculty members for positions on the various committees. The Director, when making appointments to committees, will be mindful of the diversity of specializations and areas of study among the School faculty and will consider the expertise and interests necessary for the effective functioning of specific committees. The Director’s recommendations shall be submitted to the Faculty for approval.

    The standing committees are: Faculty Advisory Committee (FAC); Curriculum Committee (CC); and Faculty Evaluation Committee (FEC). There is also an Ad Hoc Reappointment, Tenure, and Promotion Committee, and various other ad hoc committees as needs arise.

    Membership on FAC consists of all the TT faculty and the maximum number of NTT faculty as allowed in order to meet the TT CBA requirement that TT faculty members will be a majority on FAC. 

    The NTT faculty members will serve one year terms and will be appointed by the NTT faculty members in advance of the School faculty’s annual August retreat or its equivalent, i.e. the first faculty meeting of the academic year.   

    The Collective Bargaining Agreement requires that each Department/School must hold a meeting of the full Faculty at least once each semester.

    All School committees have the obligation to make the Faculty Meeting vital and the center of School policy making and should distribute minutes of their respective meetings to the School faculty in a timely fashion. 

    With respect to NTT faculty representatives on School committees, this should be determined with the concurrence of the NTT faculty.

    1. Decision-making in the Faculty Meeting and in School Committees

      In keeping with the principles of the field of Peace and Conflict Studies, the Faculty Meeting and all School committee meetings shall be conducted in an egalitarian manner to facilitate the participation of all faculty members.

      The Director shall solicit agenda items for the Faculty Meeting and shall distribute the agenda for the meeting at least one full day in advance.

      The principles and processes of consensus decision making shall govern the facilitation of School committee meetings. However, if after extensive discussions consensus can’t be achieved, a faculty member may call for a vote on the issue being discussed, and a vote must then be held. In such instances, a 60% or greater majority is needed for passage. There shall be no secret voting or proxy voting at the Faculty Meeting or committee meetings.

      In routine, non-controversial matters that must be decided before a Faculty Meeting is scheduled, the Director may poll the faculty with electronic ballots, submitted directly to the Director or the Secretary. Faculty members will have two full business days to cast their votes. If any Faculty member objects to the holding of an electronic vote during that period, a regular Faculty Meeting must be called instead.

    2. The Faculty Advisory Committee (FAC)

      Membership on the School of Peace and Conflict Studies FAC consists of all Faculty members with full-time appointments in the School, including NTT Faculty members. The FAC is structured and operates as described in the applicable Collective Bargaining Agreement. 

      The School’s FAC should be convened by the Director at least twice per semester and chaired by the School Director. A simple majority of the School’s full-time faculty members shall constitute a quorum for the conduct of the Faculty/FAC Meeting. Faculty on leave or excused by the Director are excluded for purpose of quorum determination.

      The FAC provides recommendations and advice on all academic matters central to the mission of the School. The Chair, in consultation with the FAC, sets the agenda for the meetings and circulates agendas in advance of the meeting. FAC members may request that items be added to the agenda. Additional meetings of the FAC may be called by a request of at least one-third of the members of the FAC.

    3. The Curriculum Committee (CC)

      The CC is composed of at least one faculty member who is designated its chair whether or not there are additional members. In consultation with the Director and the Faculty Meeting, the CC chair makes recommendations to the Faculty Meeting on any and all matters which affect the undergraduate academic programs of the School including but not limited to faculty proposals for new courses, changes in course content, major and minor requirements, and other curricular matters. The CC or its chair are largely responsible for decisions on course substitutions and similar advising matters, but are encouraged to consult with the full faculty, particularly on decisions that deviate from past practices and/or may set precedent. The CC chair shall serve on the College Curriculum Committee.

    4. Ad Hoc Reappointment, Tenure, and Promotion (RTP) Committee for TT Faculty

      The policies and procedures which govern the School’s Ad Hoc Reappointment, Tenure and Promotion (RTP) Committee are included in University Policy. The Ad Hoc RTP Committee is a recurrent ad hoc committee whose functions are assigned by university policies, including the CBA, the University Policy Register, and guidelines from the Provost’s office. Within these limits, the Committee applies more explicit School-adopted criteria and standards for reappointment, tenure, and promotion as set forth in below in this Handbook. Membership is composed of all tenured faculty members in the School at or above the rank that the faculty member under consideration is applying for. Where there are not enough School faculty members to populate the committee, faculty members from other cognate departments will be appointed to the committee by the Director, following consultation with the FAC, the Dean and the candidate(s). 

      The RTP committee reviews materials relevant to the professional performance of faculty who are candidates for reappointment, tenure, or promotion in rank and makes recommendations to the Director on each of these personnel decisions.  The recommendations of this committee and that of the Director are forwarded to the Dean of the College of Arts and Sciences.

    5. Student Academic Complaint Committee (SACC)

      The purpose of the Student Academic Complaint Committee (SACC) is to hear and discuss any academic complaints lodged by students and to make recommendations to the School Director concerning the resolution of those complaints. As in the work of all of the School’s committees, the School’s SACC is expected to use the processes and principles of constructive conflict management in conducting its business. 

      The Student Academic Complaint Committee (SACC) shall consist of two full-time TT or NTT faculty members of the School and an undergraduate Applied Conflict Management major or minor in good standing in the School.  The faculty members of the SACC, including its Chair, shall be selected at the first Faculty Meeting of the academic year. The policies and procedures of this committee are governed by University Policy 3342-4-02.3

      In the event that a member of the Student Academic Complaint Committee is the subject of or may otherwise be involved with a student complaint, the Director will select a replacement from the full-time TT or NTT faculty. If the Chair of the SACC is the subject of or may otherwise be involved with a student complaint, the Director will appoint a member of the Student Academic Complaint Committee to chair the committee and the Director will appoint an additional member to the committee from the Faculty.

    6. The Faculty Evaluation Committee (FEC)

      The Faculty Evaluation Committee (FEC) consists of all full-time TT faculty members of the School.  During its first meeting of the academic year, FEC shall elect one of its members to serve as Chair. The School Director is an ex officio member of the committee. 

      FEC processes and criteria for assessing TT faculty performance shall be used annually solely for the purposes of recommending merit and determining workload. The Faculty Evaluation Committee will annually award points to each faculty member for items submitted on their respective FEC forms. Based on the items listed and submitted on the FEC form, FEC will make a preliminary determination of the points to be awarded to each faculty member. This shall be completed no later than two months after the FEC forms are due. All faculty members will be informed about these point allocations and will have the opportunity to appeal the FEC point allocations either in writing or in person to FEC. Also see the relevant section below regarding FEC’s role in recommending merit awards to TT faculty. 

      The FEC responsibilities include: annually recommending to the Director the ranking of TT faculty for merit increments based on university policy and the criteria approved at the Faculty Meeting; recommending to the Faculty Meeting the policies and guidelines which, upon approval, become the basis of awarding merit in the following merit cycle.

      The FEC “Faculty Submission Form” and associated criteria for scoring faculty productivity is at the end of this handbook. Changes to the FEC criteria and the Faculty Submission Form are considered changes to the Faculty Handbook and therefore must follow the procedures for changing the Faculty Handbook.

    7. Graduate Program Liaison

      A tenure-track faculty member of the School, appointed by the Director in consultation with the Faculty Meeting, shall serve as the School’s representative to the Political Science Department’s Graduate Studies Committee.

    8. Library Liaison

      A Faculty member will be appointed annually by the Director, in consultation with the Faculty Meeting, to serve as liaison between the School and University Libraries. This liaison will solicit recommendations from faculty member for book and film orders, journal subscriptions, and other matters relevant to the School’s relationship with University Libraries.

  7. Strategic Partnerships

    The School welcomes strategic partnerships to promote conflict resolution within the Kent State community. One such partnership includes Student Mediation Services (SMS) which collaborates with Student Affairs.  SMS provides conflict resolution services such as coaching, mediation, facilitation and training to students on campus, especially within Residence Services and Greek Life.

  8. Faculty Affiliates

    The School of Peace and Conflict Studies welcomes faculty members from other units who desire faculty affiliate status due to their research and teaching interests dovetailing with the School’s mission to promote interdisciplinary research, teaching, practice and community outreach on conflict analysis and resolution, peacebuilding, and the prevention of violence. Faculty affiliates contribute to the School’s collaborative efforts to uncover and critically examine effective responses to destructive conflicts and violence and to increasing social justice and sustainable peace. Kent State University colleagues desiring faculty affiliate status will submit to the Director a current CV and a short descriptive statement highlighting the arenas of collaborative work they hope to engage in with the School. The School Faculty Meeting decides on the granting of faculty affiliate status.

  9. Centers, Research Clusters, and Working Groups

    The School of Peace and Conflict Studies encourages the formation of interdisciplinary faculty clusters and working groups with faculty members from other units focused in thematic areas to stimulate and carry out collaborative projects including grant applications, publications, conferences, seminars, and outreach of various sorts. If School funds are dispersed to working groups or research clusters, reporting requirements for the use of said funds will be established. Formalized administrative units like Centers may also become part of the School’s structure; in that event, this handbook will be revised to detail responsibilities and appropriate administrative reporting requirements.