Procedures

1. The Provost shall distribute the Kent Campus pool on a per capita basis to the academic units of the Kent Campus. The Provost shall distribute the Regional Campuses pool on a per capita basis to each of the regional campuses within the Division of Regional Campuses.

2. Eighty percent (80%) of the allocation shall be distributed on a per capita basis to each college, college without departments or schools, University Libraries or regional campus and shall be for the purpose of establishing merit awards at the academic unit or regional campus level. For colleges with departments or schools on the Kent campus, the Dean shall distribute the 80% pool on a per capita basis to the academic units in the College.

3. Twenty percent (20%) of the allocation shall be reserved for use in the sole discretion of the College or regional campus Dean to supplement awards or to make additional merit awards in the College, regional campus or University Libraries.

4. At each academic unit and regional campus, preliminary assessment of materials submitted for evaluation will be made by an ad hoc Faculty body composed of the Faculty advisory body identified for that purpose according to the criteria in the academic unit/campus section of the Faculty Handbook and any other Faculty applying for an award who wish to participate in the evaluation. The ad hoc Faculty body will make an advisory recommendation to the academic unit or regional campus administrator concerning the allocation of merit awards in each of the three (3) categories of research/creative activity, teaching, and/or service.

5. Following receipt and consideration of these advisory recommendations from the ad hoc Faculty body, the academic unit or campus administrator will make a preliminary determination of merit awards, and will notify all Faculty of the preliminary determinations for all Faculty members in the academic unit or campus. A Faculty member will have the right to request reconsideration of the preliminary determination. This request will be considered by the ad hoc Faculty body, which will make an advisory recommendation on the merits of the request to the academic unit or campus administrator. The academic unit or campus administrator makes the final determination on the allocation of the merit awards at this level.

6.  The final determination of a department Chair or school director shall be transmitted to the appropriate Dean, along with a justification for the awards based on the criteria for merit awards as established in the academic unit/campus section of the Faculty Handbook. The final determination of a regional campus Dean, along with a justification for the awards based on the criteria for merit awards as established in the academic unit/campus section of the Faculty Handbook, shall be transmitted to the Provost or his/her designee. The final determination of the Dean of an academic unit without departments or schools shall be transmitted directly to the Provost, along with a justification for the awards based on the criteria for merit awards as established in the academic unit/campus section of the Faculty Handbook.

7. While there is no guarantee that all who are eligible and apply for a merit award will receive one, no limit shall be imposed on the number or percent of eligible Faculty who may receive an award in each academic unit or regional campus. In some cases, two or more Faculty members may have equally meritorious performance in a given category; however, in no case should all eligible Faculty members in an academic unit or campus receive identical merit awards in any of the three (3) categories of research/creative activity, teaching, and service. Instead, differences in award amounts shall reflect differences in Faculty performance in each of the three (3) categories.

8. Upon receipt of final determinations from department Chairs/school directors in Colleges with departments and schools or from the ad hoc Faculty body in Colleges without departments or school, University Libraries, or regional campuses, the Deans of Colleges with departments and schools, Deans of Colleges without departments or schools, the Dean of University Libraries and the Regional Campus Deans, shall distribute his/her discretionary pool and distribute the final merit awards

9. Procedures and timelines for determining merit awards for any given year shall be conducted in accordance with guidelines issued by the Office of the Provost, following consultation with the Association. The Association shall be provided at least five (5) days to review and comment upon the proposed guidelines. Criteria, performance expectations, and academic unit/campus procedures for assessing meritorious performance shall be included in academic unit/campus sections of the Faculty Handbook and communicated to the Faculty in advance of the submission of materials for review.

10. Merit awards will become part of the continuing bargaining unit member’s base annual contract salary at the beginning of the employment contract for the academic year after the award is given. The award will be added to the bargaining unit member’s salary after all other salary increments, including any necessary adjustments to meet minimum salary levels (floors), have been entered.