Matters of Regional Campus Governance and Related Procedures

Faculty involvement in the governance of the University is undertaken through two major groups. One is the Faculty Senate, a University-wide body of representatives elected from each academic unit (department, school and regional campus).  The Faculty Senate operates primarily in the area of setting University-wide academic and professional standards.

Another major avenue of faculty governance and responsibility is through Faculty Advisory Committees at the Academic Unit level. Regional Campus Faculty have representation on these governance committees.

There are also corresponding Faculty Councils at each Regional Campus that advise and make recommendations to the Campus Dean on matters regarding the campus and faculty welfare.  In addition, each campus Faculty Council (hereinafter “FC”) has representation on the Regional Campus Faculty Advisory Council (hereinafter “RCFAC”), which advises and recommends to the Provost. 

  1. The Faculty Association of Kent State University at Trumbull

    The name of this organization shall be the Faculty Association of Kent State University at Trumbull. The purpose of this organization is:

    1. To provide a means for the faculty to meet, to discuss, and to plan phases of University life with which they are concerned.
    2. To provide a means of communication between teaching faculty and non-teaching personnel.
    3. To make recommendations to various administrative offices and/or the Kent Campus Faculty Senate.

        Membership in this organization shall be determined as follows:

    1.  Voting membership shall be granted to resident faculty of the Trumbull Campus, (full-time tenured and tenure-track Faculty and non-tenure track faculty whose appointment is at the Trumbull Campus). 
    2.  Non-voting membership shall be extended to part-time or adjunct faculty members.
    3.  The Dean of the Trumbull Campus shall be an ex-officio member of this association.
       
  2. The Faculty Council

    1. The Trumbull Campus Faculty Council

      The Trumbull Campus Faculty Council is composed of all tenured and tenure-track Faculty (hereinafter “Faculty”) as well as all non-tenured full-time faculty at the Trumbull Campus. The FC is an advisory and recommendatory body to the Trumbull Campus Dean, whose ex-officio membership is non-voting.  It is the purpose of the Trumbull Faculty Council to advise and recommend on all academic and faculty matters which are of concern to the Trumbull Campus. The Faculty Council also provides a means for the faculty to provide advice about the governance of the Trumbull Campus and the Regional Campus System.

      1. To provide faculty input into the governance of the Trumbull Campus and to the regional campus system, a Faculty Council shall be established.
      2. Membership of this council shall be restricted to those faculty members designated by the current University-wide TT and NTT Collective Bargaining Agreements.
      3. The Trumbull Campus Faculty Council shall be an advisory and recommendatory body to the Trumbull Campus Dean who shall serve in the capacity designated by the applicable Collective Bargaining Agreement.
         
    2. Officers

      A chairperson, a vice-chairperson, and a secretary shall be elected from and by the Trumbull Campus Advisory Council. 

    3. Election of Officers

      1. Nominations

        1. Nomination of officers shall be held during the regularly scheduled meeting of the Spring semester.
        2. The chairperson, vice-chairperson, and the secretary shall be nominated from and by the Faculty Council.
      2. Election

        1. The election shall be accomplished by mail ballot of the membership of the Faculty Council.
        2. A majority vote of the ballots cast shall be required for election.
        3. If no candidate receives a majority vote, then a second vote shall be taken between the two leading candidates.
        4. The newly-elected chairperson, vice-chairperson, and secretary shall assume their duties on June 1, after the election.
    4. Duties of Officers

      1. Chairperson

        1. The chairperson shall preside at all meetings of the organization.
        2. He/she shall appoint all members of standing committees and shall be an ex-officio member of each committee. 
        3. He/she shall appoint ad hoc committees as needed.
        4. He/she shall call, chair, and set agendas for each Faculty Council meeting and shall distribute that agenda to the membership five days prior to the meeting. He/she shall recognize additions to the agenda during those five days.
        5. Additional duties of the chairperson include representing the interests of the Trumbull Campus at meetings of the RCFAC (Regional Campus Faculty Advisory Council), providing written notification to affected Faculty of RTP recommendations from the Trumbull Campus Personnel Action Committee, and informing Trumbull faculty of important regional and University-wide announcements. 
      2. Vice-Chairperson

        1. In the absence of the chairperson, the vice-chairperson shall preside at the meetings.
        2. The vice-chairperson shall assist the chairperson in the carrying out of his/her duties, at the discretion of the chairperson, and is responsible for managing the Flower Fund. 
      3. Secretary

        1. The secretary shall take minutes at each meeting, have them typed, and distributed electronically to the membership.
        2. In the absence of the chairperson and vice-chairperson, the secretary shall preside at the meetings. 
    5. Meetings:

      1. Regular meetings shall be held at least once per semester and optimally once per month during the regular academic year.
      2. Special meetings may be called by the chairperson or at the request of at least 25% of the resident faculty. 
      3. A quorum of 25% of the Faculty Association will be necessary to vote on any motion. If this quorum cannot be reached, or if the Faculty Chair deems that an item to be voted on would benefit from wider faculty input, electronic voting, rather than paper ballots or voting by a show of hands, will be implemented.
  3. Faculty Committees

    1. Standing Committees

      A chairperson for each of the following committees is elected annually by committee members of the respective committee.  No one faculty member shall serve as chair for longer than a three (3) year period.  As a formal sign of appreciation, chairpersons will write formal letters of appreciation to each committee member who has actively served on his/her respective committee.  At least five (5) business days prior to a scheduled meeting, chairs of committees will announce electronically to all resident faculty the time and location of the meeting, as well as the meeting’s agenda.  All resident faculty members are free to attend any meeting of a standing committee at any time.  Chairs of committees are to report the completed and in-progress work of their respective committee at each Faculty Council meeting.  At no time are chairs of committees to write letters of inquiry or protest to administrators on behalf of the committee without first seeking guidance from, and gaining approval of, the Faculty Council.

      1. Faculty Affairs Committee

        This body shall be concerned with questions of faculty welfare and shall prepare recommendations on such matters to submit to the Faculty Council.  Its various duties include revision of the Campus Handbook and the evaluation and ranking of Regional Campus University Teaching, Professional Development, and Field Experience Awards.  The Trumbull Campus Dean or his/her designate shall be an ex-officio member of this committee. 

      2. Academic Affairs Committee

        This body shall be concerned with questions of curricula, course offerings, scheduling, and academic standards.  It shall make recommendations to the Faculty Council in these areas.  The Trumbull Campus Dean or his/her designate shall be an ex-officio member of this committee. 
         

      3. Educational Resources Committee

        This body shall be concerned with the promotion and maintenance of an Educational Resource Center.  It shall present recommendations to the Faculty Council as to the substance and character of the library.  It shall recommend priorities for purchasing educational resource materials.  The Trumbull Campus Dean or his/her designate shall be an ex-officio member of this committee.

      4. Community Relations Committee

        This body shall be concerned with the unique contributions the University can make to the community and the maintenance of satisfactory relations between the Trumbull Campus and the community.  The Trumbull Campus Dean or his/her designate shall be an ex-officio member of this committee.

    2. The Trumbull Campus Personnel Action Committee

      The Trumbull Campus Personnel Action Committee recommends actions on eappointment, tenure, and promotion.  The chair of the Faculty Council serves as the chair of this committee. All Professors hold membership.  Ten additional tenured professors hold membership.  They are chosen at random from two pools:    (i.) Technology; and (ii.) Faculty from other Schools and Colleges within the University, with proportionate representation based upon the Faculty in the collective bargaining unit.  No more than two assistant professors may be chosen from each pool. No committee member may vote on a promotion to an academic rank higher than his/her own rank.  An individual Faculty member who has served for two consecutive years on the committee may request to be excused from a third year of continuous service.

    3. Curriculum Committee

      Each academic unit and college has a curriculum committee with Regional Campus Faculty membership mandated by the Collective Bargaining Agreement.  These committees have the responsibility of rendering recommendatory advice on curricular matters.  Such matters as course modification and revision, addition and deletion of courses and review of other curricular matters are undertaken by these committees.  In general, the responsibility for course content and development rests with the academic unit.

  4. Faculty Responsibilities

    Tenured and tenure-track Faculty are expected to participate in Faculty Council meetings and to serve on one of the four subcommittees of the Faculty Council.  NTT faculty are encouraged to attend meetings and have the right to vote.

    All full-time Trumbull Campus Faculty are expected to participate in the activities of a variety of standing and/or ad hoc committees relating to the operation of the Campus, including participation with respect to faculty affairs in any administrative review of the Campus, the review of administrative officers, and/or reviews of Faculty members for reappointment, tenure and/or promotion.  Given their higher teaching load, full-time non-tenure-track (hereinafter “NTT”) faculty are not held to the same service demands that are expected of tenured and tenure-track Faculty. 

    Faculty members report to the Trumbull Campus Dean and are directly accountable to the Dean for Campus and academic matters except those related to course content and mode of instruction. The primary responsibility for course content and subject matter rests with the Academic Unit as specified in the Collective Bargaining Agreement.

  5. Trumbull Campus Procedures and Practices

    1. Procedure for Assigning Faculty Offices

      The Campus Dean is responsible for the assignment of all space, including faculty offices, in all Campus buildings.  Normally, the procedure for assigning faculty office space is by seniority at the Trumbull Campus (those faculty who have been at the Trumbull Campus longest receive priority in consideration for any office which is vacant).  In the event that multiple faculty members have the same seniority, the Assistant/Associate Dean will normally hold a random drawing to select the occupant of the assigned office. Preference is normally given to Technology Faculty for offices in the Technology building.
       

    2. Procedure for a Faculty Flower Fund

      A faculty flower fund will be established to acknowledge significant events in the lives of faculty, administrators and others so designated by the faculty.  In instances of sickness, passing of relatives, births or other significant events, acknowledgment is made by the sending of flowers or appropriate gifts.  This fund is controlled by the Vice Chair of the Faculty Council.  Faculty members are encouraged to donate ten dollars per semester to maintain the account.

    3. Procedure for Distributing Travel Funds

      The Faculty Absence Authorization and Expenditure Estimate Form must be completed and sent to the Assistant/Associate Dean’s office no later than thirty (30) days prior to travel.  This form must be approved before travel to qualify for travel expense reimbursement.  The forms can be found on the Kent HR website in the Forms Library.

      The Campus Dean is responsible for the allocation and approval of all requests for travel funds.  Subject to approval by the Dean, faculty will normally be reimbursed 100% of the expenses not to exceed the individual budget allocation for a given academic year, provided that the faculty member demonstrates that his/her attendance at the conference furthers Kent State University’s mission “to discover, create, apply and share knowledge, as well as to foster ethical and humanitarian values in the service of Ohio and the global community.” 

    4. Procedure for Evaluation of Professional Development Requests

      1. The Trumbull Campus Dean will collect all professional development proposals developed by faculty members.  Faculty members are responsible for generating proposals which conform to the guidelines for the applicable award.
      2. The Dean will forward copies of the proposals to the Faculty Chair, who will then give them to the Chair of the Faculty Affairs Committee.
      3. The Chair of the Faculty Affairs Committee will call a meeting of the committee.  The committee will evaluate and rank the proposals according to their proper category.  The Chair of the Faculty Affairs Committee will send a copy of the recommendations to the Campus Dean and the Faculty Council Chair.
      4. The Dean makes his/her recommendation(s) to the appropriate review committee. 
    5. Procedures for the Approval of Part-Time Faculty

      A full-time faculty member within the given discipline must review the credentials and interview all new part-time faculty utilized within his/her specific program area.  The Assistant/Associate Dean will monitor all student evaluation forms for part-time faculty.  He/she will consult with the appropriate full-time faculty member(s) for all SSI scores that are significantly below the campus norm.  Full-time faculty members are encouraged to mentor part-time faculty when possible.  Any faculty member who receives a workload equivalency of at least three (3) credit hours for coordination of a program must conduct at least one (1) peer review (in-class) of a part-time faculty’s teaching each academic year.  Records of such peer reviews are to be maintained by the Assistant/Associate Dean.  All hiring of part-time faculty will follow the policies and procedures of Kent State University for the hiring of part-time faculty.

    6. Procedure for Faculty Members Teaching at Off-site Locations

      Courses taught at off-site locations should be scheduled in consultation with the appropriate full-time faculty members within the discipline.  Full-time faculty members assigned to teach at off-site locations will be compensated for travel pursuant to the University’s travel policy.

  6. Procedure for Amending the Handbook

    The implementation, modification, amendment and revision of this Handbook are governed by the applicable Collective Bargaining Agreement.  The faculty will review and update this Handbook, as needed, but at least every three (3) years.  Suggestions for modifications or amendments to the Handbook may be initiated at any time by the Dean or Assistant/Associate Dean or by any full-time faculty member. Proposed modifications or amendments are subject to discussion, revision, and recommendation by the Faculty Affairs Committee which forwards its recommendations to the Faculty Council which forwards its recommendation to the Campus Dean.  

    A proposed amendment, modification, or revision to this Handbook which receives support from two-thirds of the voting Faculty Council members will be considered a positive recommendation to the Campus Dean.  Copies of the proposal shall be sent to all members at least two weeks prior to the meeting at which it is to be considered.  Faculty Council support or nonsupport of the proposal will be forwarded to the appropriate University officials for consideration.  
        
    All modifications, amendments and revisions of the Handbook require the approval of the Campus Dean and the Provost.  In reviewing this Handbook, the Dean may request revisions before lending final approval.  Further, the Dean may direct that the Handbook be modified, amended or revised to reflect changes in College or University policy.

  7. Other Governance Items

    1. Trumbull Campus Faculty and Academic Unit Affairs

      All full-time tenured, tenure-track Faculty and NTT faculty at the Trumbull Campus are members of their respective academic units, thereby sharing full faculty rights and responsibilities within these academic units.

      Trumbull Campus faculty members are represented on a number of academic unit and collegial committees, including Faculty Advisory Committees and Curriculum Committees. They participate in a variety of other matters related to the academic responsibilities of their academic units, including participation in search committees, promotion and tenure committees, and appointment and reappointment committees.

      Trumbull Campus Faculty members hold rank within their respective academic units and are therefore reviewed by their colleagues for reappointment, tenure and promotion.  However, when a Trumbull Campus Faculty member earns tenure, the locus of tenure is in the Regional Campus System only.

    2. Faculty Grievances and Appeals Procedures:

      The Grievance and Appeals process for the hearing and disposition of faculty grievances and appeals of Kent State University at Trumbull fully complies with the Grievance/Appeals process contained in the current and applicable Collective Bargaining Agreement.  This process will be observed in the letter and spirit of both procedural and substantive due process.  Before a formal process begins, faculty members are encouraged to attempt to resolve all grievances informally.

      Faculty grievances that are not directly related to the terms or conditions of employment and are not academic appeals are appropriately addressed within the Campus, whenever possible.  The Campus Dean and/or Assistant/Associate Dean and/or faculty member will initiate an informal dialogue with all parties involved in a dispute and strive to reach a resolution agreeable to all parties.

    3. Trumbull Campus Advisory Board:

      The Trumbull Campus has an Advisory Board, composed of area citizens whose responsibility is to provide the Trumbull Campus Dean with advice on the needs and concerns of the community and to communicate University concerns to the public. The Dean has the reciprocal responsibility to keep the Board informed of continuing developments on Campus. The chairperson of the Advisory Board has the responsibility of providing community liaisons with the Campus.

    4. Trumbull Campus Technology Programs' Advisory Boards:

      Each Technical Program area has an advisory board comprised of industry professionals. These boards provide the Trumbull Campus Technical Faculty and Campus Dean with advice on matters related to the specific curriculum areas.

    5. Reserve Clause:

      Any articles of this Constitution which conflict with any University, Administrative and Operational Policy of the University, the Collective Bargaining Agreement, or any federal, state and local law shall not be considered valid.

    6. Adoption of Constitution

      This constitution shall be considered activated upon a two-thirds affirmative vote of the Faculty Council casting a ballot.

    7. Ammendments:

      Amendments to this constitution shall be made by a two-thirds vote of the Faculty Council casting a ballot. Copies of proposed amendments shall be sent to all members of the Faculty Council at least two weeks prior to the meeting at which the amendment is to be considered.

    8. By-laws:

      The Faculty Association by a majority vote shall provide by-laws necessary for its operation.