The Campus Dean, upon receipt of documents from the office of the Provost and the Associate Provost for Faculty Affairs which initiates the promotion process, identifies those Faculty eligible for promotion review and notifies appropriate unit administrators and Regional Campus Deans. The academic unit’s Faculty Advisory Committee will formalize the list of potential candidates for promotion by simple majority vote. The unit administrator then notifies the candidate that he/she has been nominated for promotion. This notification will take place during the Spring Semester, for consideration of promotion during the following academic year. This nomination does not confer favor or approval of the candidate, but only serves as notification. Faculty also may self-nominate or be nominated by other Faculty. Individual Faculty members have the right to remove their names from candidacy. All Faculty nominees have the responsibility of providing all information pertinent to the nomination.
Although promotion may be granted at any time, as recognition of outstanding performance, there are conventional expectations of years of service. Promotion sought prior to the conventional expectation to a particular rank is considered early promotion. Early promotion is unusual and is granted only under compelling and/or extraordinary circumstances.
Only documented evidence of scholarship, teaching, and service since appointment will be used in assessing a faculty member’s eligibility for promotion. Moreover, greater consideration will be given to the scholarship of teaching and service activities as opposed to other scholarship when evaluating faculty whose letter of appointment indicates their primary responsibility is delivery of undergraduate instruction. Tenure-track faculty members must obtain a minimum of one peer evaluation of their teaching each year until they are promoted to the Associate Professor level. Associate Professors are required to have one recent peer evaluation of their teaching prior to seeking promotion to Full Professor. These peer evaluations must consist of direct in class observation and evaluation of the candidate’s teaching and a review of the faculty member’s syllabus for the class.
Once the candidate’s file is complete, the candidate and the unit administrator must jointly submit the Certification of File Completeness.
The process for the review of those candidates to be considered for promotion is the same as for tenure and reappointment, with the following exceptions:
- Candidates for promotion will be assessed by those who hold the rank for which they are applying or a higher one.
- The Faculty discussion about those who have applied for promotion will be limited to those who hold the rank or higher.
- Promotion review to Professor requires that five letters from outside reviewers be added to the promotion file. These letters are solicited by the unit administrator from names submitted by the candidate. The unit administrator may also solicit evaluations from external reviewers other than those named by the candidate but must inform the candidate of the persons contacted. The letters are included in the candidate’s promotion file. The Campus Dean should ask for approval of the Associate Provost for Faculty Affairs to augment the Promotion Committee to bring the voting membership to four.
- The Faculty Council Chair, regardless of his/her rank, will summarize the recommendations from the Faculty who evaluated the candidates.