Teaching Assignments and Workload Including Workload Equivalencies and Related Procedures

  1. Instructional Role and Responsibility of the Faculty:

    Each Faculty member is expected to contribute to the Department, Campus, College and the University according to the terms and conditions of his/her letter of appointment.  Some Faculty members make their primary contribution in teaching while others emphasize research.  High quality teaching and scholarly activity are expected of all tenured and tenure-track Faculty members, although the extent and/or type of activity may vary with the terms of each Faculty member’s assignment and campus location.  Faculty involved in research and the graduate program are expected to present evidence of their endeavors as witnessed by publication, proposals submitted for extramural funding, and dissemination of research in various venues appropriate to the discipline.  Activity in professional organizations and the training of graduate students is also expected.  Full-time non-tenure-track faculty are expected to stay current in their fields of discipline and are encouraged to participate in teaching and research projects that have an impact on their primary role of teaching.  

    Service to the Campus in the form of informal student advising and participation in scheduling is expected of all tenured and tenure track Faculty, as well as of NTT faculty members, though given their higher teaching demands, additional service is not required of NTT faculty members.  That said, additional service is encouraged and recognized as a part of the professional responsibilities of each tenured and tenure-track Faculty member, although contributions in this area can be expected to vary widely due to the nature of the various disciplines represented on the Campus.  Special or outstanding service above and beyond that which is typical may be considered during the review of a Faculty member, but service alone will not reduce the expectations of quality teaching and scholarly activity. 

  2. Teaching Assignments and Class Schedules:

    All full-time faculty members (tenured and tenure-track and NTT) will be equal participants in Campus discussions of scheduling and advising assignments.  While tenured and tenure-track Faculty members will be given precedence over NTT faculty in requesting their teaching schedules, professional courtesy is expected, with the hope that joint decisions on teaching schedules can be reached. 

    The primary consideration for scheduling classes is student need with regard to meeting program or major requirements within a reasonable time frame.  In addition, the scheduling of some classes may be determined by the need to serve nontraditional students.

    The faculty member's academic unit has responsibility for approving faculty to teach particular courses.  Requests for additional course approvals shall be processed through the Assistant/Associate Dean to the academic unit.  Such decisions are noted in the faculty member's personnel file.  After consultation with the faculty member involved, it is the responsibility of the Assistant/Associate Dean to make course assignments. These assignments are made upon consideration of enrollment demand and projections, faculty eligibility to teach, and other University needs.  Last minute assignment changes may be unavoidable and/or unexpected because of higher or lower student demand, faculty illness, and other such exigencies. Whenever faculty members are assigned to teach classes at more than one regional campus, the responsible Campus Deans confer in making the assignment. The academic unit and the individual faculty member should be consulted with regard to all assignments. Administrators assigned teaching responsibilities must receive approval from the academic unit in the same manner as adjunct faculty unless the administrator holds faculty rank in that academic unit. 

    The Assistant/Associate Dean will consult with faculty to determine acceptable enrollment caps prior to making changes.

    When a faculty member is no longer approved by his/her academic unit to teach courses that the faculty member was hired to teach and/or when the required workload (12 or 15 credit hours per term) of a faculty member has not been met for a period of two academic years, the administration will initiate retrenchment according to CBA guidelines. 

    1. Assignment of Distance/Distributed Learning Courses:

      Appropriately approved faculty members will be assigned to teach distance/distributed learning courses. Oversight of course materials and delivery is done in conjunction with the curriculum approval process from the faculty member’s department/school and the Assistant/Associate Dean. The current Collective Bargaining Agreement covers this issue in more detail.  Faculty compensation for Distance/Distributed Learning courses is defined in the Collective Bargaining Agreement.

    2. Assignments of Faculty Overload:

      All overload assignments are subject to the approval of the Assistant/Associate Dean and the Dean.  Normally, faculty will be assigned overload courses under the following schedule:

      1. Resident tenured and tenure-track Faculty at Trumbull Campus within the discipline;
      2. Resident NTT faculty;
      3. Other qualified/approved Trumbull Campus faculty; and 
      4. Faculty from other regional campuses.

      Faculty must be approved to teach the course(s) in question. 

      When more than one qualified faculty member in any of the four units above requests an overload assignment, faculty will be assigned on a rotational basis beginning with the most senior person (based on length of service to the Trumbull Campus) and continuing through the least senior person.  In the next semester in which more than one qualified member requests an overload assignment, the second most-senior person will lead the rotation with the most senior person being last.  In the next semester the third most-senior person will lead the rotation, etc. The Assistant/Associate Dean will determine assignments in consultation with the faculty. Overload is enrollment contingent and overload classes may be canceled at the discretion of the Assistant/Associate Dean. 

  3. Faculty Workload and Workload Equivalencies:

    All full-time tenured and tenure-track Faculty of the Campus are expected to carry a workload of twenty-four (24) credit hours per academic year.  NTT faculty members are expected to carry a workload of thirty (30) credit hours per academic year (See, University Policy Register, 3342-6-18). The workload for each individual faculty member is, when applicable, determined by consultation with other faculty members in that discipline.  All workload assignments are subject to the approval of the Assistant/Associate Dean and the Dean.  In addition, the Faculty Council     (FC) shall advise the Assistant/Associate Dean on issues related to teaching assignments, class schedules, and the appropriate application of workload equivalents.  The Assistant/Associate Dean may also, in consultation with the FC, assign workload equivalencies for specific duties which are considered essential to the academic mission of the Campus.  The Assistant/Associate Dean shall provide, prior to the start of each term, each faculty member with a statement of his/her workload. 

    Further Specifications on Faculty Workload: 

    1. All faculty-generated workload equivalency requests are to be submitted to the Dean for review and approval in the spring prior to the academic year in which workload equivalency is sought. 
    2. Workload equivalencies for department/program coordinators shall be rotated with no one program coordinator serving more than 3 consecutive years.
    3. Whenever course reductions are provided as compensation for a coordinator’s position, no resident faculty member will be eligible to hold more than one such position in any one semester. 
    4. Normally, the Chair of the Trumbull Faculty Council will receive up to a three credit-hour course load reduction for each semester that he/she serves in that position. 
    5. Whenever a faculty member’s course is cancelled due to low enrollment, the Assistant/Associate Dean will reassign that faculty member to teach another course  so that the semester course load requirement is met (12 hours for tenured and tenure-track Faculty and 15 hours for NTT faculty).  If no course in the faculty member’s discipline can be found, the faculty member and the Assistant/Associate Dean shall meet to determine the appropriate course of action, such as tutoring in the Learning Center or teaching first-year experience courses. 
    6. At fall convocation, the Dean shall distribute a written report detailing all workload equivalency assignments that have been granted to faculty members for that academic year.   

    In the interest of maintaining a high standard of teaching and the desirability of faculty involvement in research and service activities, overload assignments (i.e., workload assignments which total more than twenty-four (24) credit hours per academic year for tenured and tenure-track Faculty and which total more than thirty (30) credit hours for full-time non-tenure-track faculty) will be made only in unusual circumstances.  Such assignments require the agreement of the faculty member, and the approval of the Assistant/Associate Dean and the Dean. Moreover, faculty members without summer teaching contracts who are asked and agree to perform service activities during the summer will be compensated for those service activities.

  4. Faculty and Students:

    1. Academic Advising

      Academic advising is the responsibility of assigned Academic Advisors and Counselors; nevertheless, all faculty members are encouraged to advise students pursuing majors and/or minors in their academic units. 

    2. Class Attendance and Responsibilities:

      Each faculty member is expected to review his/her class rosters to insure that all students are registered for his/her classes.  Faculty members are expected to teach classes in such a way that regular class attendance is essential.  Class work missed due to legitimate absences must be made up by arrangement with the faculty member.  Faculty will arrange makeup examinations for students who have missed a regularly-scheduled examination when the faculty member is satisfied that the student’s reason for absence was legitimate.  Legitimately missing an examination requires from the student a documented and verifiable written excuse.  The faculty member may determine if the excuse is legitimate or he/she may consult with the Assistant/Associate Dean in such instances.

    3. Cheating and Plagiarism:

      Cheating and plagiarism are fraudulent misrepresentations for which severe sanctions may be levied.  The University policy on cheating and plagiarism is contained in University Policy Register, 3342-3-01.8 and is a required component of all course syllabi. 

    4. Illicit Use of Drugs and/or Alcohol:

      Recognizing that illegal drug use poses health and safety hazards to employees and to the community at large, the University prohibits the possession or use of illegal drugs on all University property and at other locations where employees are conducting University business.  For more on the University’s drug policy see the University Policy Register, 3342-6-22.1.  Under no circumstances are students allowed to possess or consume alcohol in the classroom.  Restricted use of alcoholic beverages by students on University property is outlined in the University Policy Register, 3342-4.04-4.04.101

    5. Student Conduct

      Student behavior deemed detrimental or disruptive to the University community and/or prohibited by local, state or federal laws will not be tolerated.  It is expected that students and faculty act in a mutually courteous and professional manner.  The Student Conduct Code, including possible sanctions, is included in the University Policy Register, 3342-4-02.

    6. Examinations:

      All instructors are to evaluate the progress of each student and to provide documentary evidence for final grades.  Exams may be oral or written.  Final examinations are given during final exam week of the semester or term.  A final examination schedule is published on FlashLine in the schedule of classes for a given semester several weeks before the end of the term.  Final examinations are expected to be given as posted unless there is a conflict.   These cases may be resolved with the Assistant/Associate Dean.  Changes of the time and/or date of a final examination require prior approval of the Assistant/Associate Dean, but in any case, the exam must also be offered at the time scheduled and publicized by the University for those students who desire to take the exam at that time.  University policy requires that if final examinations are not returned to the student, they must be retained for one year, excluding summers, before they may be destroyed.

    7. Grade Submissions:

      Mid-term and final grades should be assigned according to University policy and submitted through Flash-line.

    8. Letter Grades and Their Interpretation:

      Please see the General Requirements and Regulations section of the current University Undergraduate or Graduate Catalog for a complete explanation of the grading system policies and procedures.  The catalogues can be found on the University’s website.

    9. Student Academic Complaints:

      Faculty members should familiarize themselves with the procedures and timetable for student academic complaints which are available to students at the Trumbull Campus. The policy and procedure governing student academic complaints on the Regional Campuses is included in the University Policy Register, 3342-8-01.4.

    10. Students With Disabilities:

      Faculty at the Trumbull Campus will be in compliance with the guidelines recommended by the Americans with Disabilities Act (ADA) and the coordinator of Disability Services. Each syllabus shall contain a statement on disability services available to students.

    11. Privacy of Student Records:

      The Dean is responsible for ensuring that all members of the Campus comply with all laws and University policies which govern the privacy of student education records, including but not limited to the Family Educational Rights and Privacy Act (FERPA).  These regulations require, among other things, that faculty members keep thorough academic records and forbid the posting of grades by name, social security number or any other system which might identify a student with his/her education record.  For further information, instructors should contact the University’s Office of Legal Affairs.

    12. Student Survey of Instruction:

      All courses are evaluated each semester, including summer sessions, using the approved Student Survey of Instruction (SSI).  Once complete, SSIs are not available to individual faculty members until after grades are submitted to the Registrar.  SSIs for Regional Campus faculty are administered and maintained by the Campus at which the course is taught.

  5. Curricular Policies and Procedures:

    1. Grades:

      Faculty members must inform students of their progress throughout the semester.  Grades are a faculty member's responsibility and should be assigned fairly and objectively.  Grading criteria, in relation to student workload, must be outlined on course syllabi.  Submission of final grades must comply with University policy, including, but not limited to, the deadline for the timely submission of grades.  Failure of faculty members to provide grades in compliance with University policy will be taken into consideration in reappointment, promotion, tenure and merit decisions.

      Materials used in computing grades (e.g., exams, papers, reports, etc.) should be retained by the faculty member for one (1) year after final grades are submitted--unless these materials have already been returned to students.  Students have a right to inspect the written work performed during a course and discuss the grade with the faculty member.

    2. Audits:

      Students may audit any course, subject to space availability and approval of the faculty member. Faculty members have the discretion to determine conditions and requirements for the audit.

    3. Grading Procedures:

      Many academic units have developed specific grading policies for their courses, especially for multi-section courses, labs, and topical content courses. Whenever that situation arises, the Regional Campus should follow the policies of the academic unit, except where prior agreement provides otherwise.

      It is the policy of the University that appropriate student evaluation is done in each class early enough so that timely and meaningful mid-semester grades can be assigned.  This is important for all students, especially new students who need to know their progress early in their careers, but holds equally true for all classes and all levels of students. A description of the methods of evaluation and of grading must be clearly defined in the course syllabus and given to each student at the beginning of the semester so that faculty members’ expectations and evaluation of student performance are understood.

    4. Procedure for Student Withdrawals after the Tenth Week:

      Student withdrawal after the tenth week of the semester is a cooperative decision between the Registrar and the individual faculty member. A student wishing to withdraw after the tenth week must petition the Registrar for withdrawal. The Registrar in consultation with the faculty member makes a decision for withdrawal or retention of the student. This relieves the faculty member from the total responsibility of student withdrawal after the University-declared deadline.

  6. Other Instructional Responsibilities:

    1. All full-time faculty members are expected to attend graduation ceremonies and to schedule and attend at least five (5) office hours per week (See, University Policy Register, 3342-6-18.101).  These office hours shall be posted on the faculty member's office door and communicated to the Assistant/Associate Dean as well as to the faculty member's students.  If a student, for a legitimate reason or reasons, is unable to meet during the faculty member’s scheduled office hours, the faculty member shall make appointments to meet with the student at an alternate time. 
    2. In order to assist in student advising, faculty members should maintain current knowledge of University, Campus, College, and Department/School programs and requirements. Faculty members are expected to participate in recruitment programs and other activities which are appropriate to their role as a faculty member at the Campus.
    3. A Student Survey of Instruction (“SSI”) is required in each course in each semester and will be conducted under the auspices of the Assistant/Associate Dean pursuant to applicable University policies and procedures (See, Section IX of this Handbook). In addition to distributing the SSI in their classes, faculty members are expected to provide students with a syllabus which includes contact information, office hours, the subject matter to be covered in a course, required assignments and/or reports, approximate dates of examinations, grading standards, attendance requirements, and other pertinent details of the conduct of the class.  Syllabi must also include official statements on academic dishonesty and disability and should list proposed student learning outcomes.  Faculty members who teach one of the following courses should include the following language in their syllabi:
    • For Kent Core courses:
      This course may be used to satisfy a Kent Core Requirement.  Core courses as a whole are intended to broaden intellectual perspectives, foster ethical and humanitarian values, and prepare students for responsible citizenship and productive careers.
    • For WIC courses:
      This course may be used to satisfy the Writing Intensive Course (WIC) requirement.  The purpose of a writing-intensive course is to assist students in becoming effective writers within their major discipline.  A WIC requires a substantial amount of writing, provides opportunities for guided revision, and focuses on writing forms and standards used in the professional life of the discipline.  
    • For Diversity courses:
      This course may be used to satisfy the University Diversity requirement.  Diversity courses provide opportunities for students to learn about such matters as the history, culture, values and notable achievements of people other than those of their own national origin, ethnicity, religion, sexual orientation, age, gender, physical and mental ability, and social class.  Diversity courses also provide opportunities to examine problems and issues that may arise from differences, and opportunities to learn how to deal constructively with them.