Trumbull Campus Handbook - Full Handbook

  1. Matters of Regional Campus Governance and Related Procedures

    Faculty involvement in the governance of the University is undertaken through two major groups. One is the Faculty Senate, a University-wide body of representatives elected from each academic unit (department, school and regional campus).  The Faculty Senate operates primarily in the area of setting University-wide academic and professional standards.

    Another major avenue of faculty governance and responsibility is through Faculty Advisory Committees at the Academic Unit level. Regional Campus Faculty have representation on these governance committees.

    There are also corresponding Faculty Councils at each Regional Campus that advise and make recommendations to the Campus Dean on matters regarding the campus and faculty welfare.  In addition, each campus Faculty Council (hereinafter “FC”) has representation on the Regional Campus Faculty Advisory Council (hereinafter “RCFAC”), which advises and recommends to the Provost. 

    1. The Faculty Association of Kent State University at Trumbull

      The name of this organization shall be the Faculty Association of Kent State University at Trumbull. The purpose of this organization is:

      1. To provide a means for the faculty to meet, to discuss, and to plan phases of University life with which they are concerned.
      2. To provide a means of communication between teaching faculty and non-teaching personnel.
      3. To make recommendations to various administrative offices and/or the Kent Campus Faculty Senate.

          Membership in this organization shall be determined as follows:

      1.  Voting membership shall be granted to resident faculty of the Trumbull Campus, (full-time tenured and tenure-track Faculty and non-tenure track faculty whose appointment is at the Trumbull Campus). 
      2.  Non-voting membership shall be extended to part-time or adjunct faculty members.
      3.  The Dean of the Trumbull Campus shall be an ex-officio member of this association.
    2. The Faculty Council

      1. The Trumbull Campus Faculty Council

        The Trumbull Campus Faculty Council is composed of all tenured and tenure-track Faculty (hereinafter “Faculty”) as well as all non-tenured full-time faculty at the Trumbull Campus. The FC is an advisory and recommendatory body to the Trumbull Campus Dean, whose ex-officio membership is non-voting.  It is the purpose of the Trumbull Faculty Council to advise and recommend on all academic and faculty matters which are of concern to the Trumbull Campus. The Faculty Council also provides a means for the faculty to provide advice about the governance of the Trumbull Campus and the Regional Campus System.

        1. To provide faculty input into the governance of the Trumbull Campus and to the regional campus system, a Faculty Council shall be established.
        2. Membership of this council shall be restricted to those faculty members designated by the current University-wide TT and NTT Collective Bargaining Agreements.
        3. The Trumbull Campus Faculty Council shall be an advisory and recommendatory body to the Trumbull Campus Dean who shall serve in the capacity designated by the applicable Collective Bargaining Agreement.
      2. Officers

        A chairperson, a vice-chairperson, and a secretary shall be elected from and by the Trumbull Campus Advisory Council. 

      3. Election of Officers

        1. Nominations

          1. Nomination of officers shall be held during the regularly scheduled meeting of the Spring semester.
          2. The chairperson, vice-chairperson, and the secretary shall be nominated from and by the Faculty Council.
        2. Election

          1. The election shall be accomplished by mail ballot of the membership of the Faculty Council.
          2. A majority vote of the ballots cast shall be required for election.
          3. If no candidate receives a majority vote, then a second vote shall be taken between the two leading candidates.
          4. The newly-elected chairperson, vice-chairperson, and secretary shall assume their duties on June 1, after the election.
      4. Duties of Officers

        1. Chairperson

          1. The chairperson shall preside at all meetings of the organization.
          2. He/she shall appoint all members of standing committees and shall be an ex-officio member of each committee. 
          3. He/she shall appoint ad hoc committees as needed.
          4. He/she shall call, chair, and set agendas for each Faculty Council meeting and shall distribute that agenda to the membership five days prior to the meeting. He/she shall recognize additions to the agenda during those five days.
          5. Additional duties of the chairperson include representing the interests of the Trumbull Campus at meetings of the RCFAC (Regional Campus Faculty Advisory Council), providing written notification to affected Faculty of RTP recommendations from the Trumbull Campus Personnel Action Committee, and informing Trumbull faculty of important regional and University-wide announcements. 
        2. Vice-Chairperson

          1. In the absence of the chairperson, the vice-chairperson shall preside at the meetings.
          2. The vice-chairperson shall assist the chairperson in the carrying out of his/her duties, at the discretion of the chairperson, and is responsible for managing the Flower Fund. 
        3. Secretary

          1. The secretary shall take minutes at each meeting, have them typed, and distributed electronically to the membership.
          2. In the absence of the chairperson and vice-chairperson, the secretary shall preside at the meetings. 
      5. Meetings:

        1. Regular meetings shall be held at least once per semester and optimally once per month during the regular academic year.
        2. Special meetings may be called by the chairperson or at the request of at least 25% of the resident faculty. 
        3. A quorum of 25% of the Faculty Association will be necessary to vote on any motion. If this quorum cannot be reached, or if the Faculty Chair deems that an item to be voted on would benefit from wider faculty input, electronic voting, rather than paper ballots or voting by a show of hands, will be implemented.
    3. Faculty Committees

      1. Standing Committees

        A chairperson for each of the following committees is elected annually by committee members of the respective committee.  No one faculty member shall serve as chair for longer than a three (3) year period.  As a formal sign of appreciation, chairpersons will write formal letters of appreciation to each committee member who has actively served on his/her respective committee.  At least five (5) business days prior to a scheduled meeting, chairs of committees will announce electronically to all resident faculty the time and location of the meeting, as well as the meeting’s agenda.  All resident faculty members are free to attend any meeting of a standing committee at any time.  Chairs of committees are to report the completed and in-progress work of their respective committee at each Faculty Council meeting.  At no time are chairs of committees to write letters of inquiry or protest to administrators on behalf of the committee without first seeking guidance from, and gaining approval of, the Faculty Council.

        1. Faculty Affairs Committee

          This body shall be concerned with questions of faculty welfare and shall prepare recommendations on such matters to submit to the Faculty Council.  Its various duties include revision of the Campus Handbook and the evaluation and ranking of Regional Campus University Teaching, Professional Development, and Field Experience Awards.  The Trumbull Campus Dean or his/her designate shall be an ex-officio member of this committee. 

        2. Academic Affairs Committee

          This body shall be concerned with questions of curricula, course offerings, scheduling, and academic standards.  It shall make recommendations to the Faculty Council in these areas.  The Trumbull Campus Dean or his/her designate shall be an ex-officio member of this committee. 

        3. Educational Resources Committee

          This body shall be concerned with the promotion and maintenance of an Educational Resource Center.  It shall present recommendations to the Faculty Council as to the substance and character of the library.  It shall recommend priorities for purchasing educational resource materials.  The Trumbull Campus Dean or his/her designate shall be an ex-officio member of this committee.

        4. Community Relations Committee

          This body shall be concerned with the unique contributions the University can make to the community and the maintenance of satisfactory relations between the Trumbull Campus and the community.  The Trumbull Campus Dean or his/her designate shall be an ex-officio member of this committee.

      2. The Trumbull Campus Personnel Action Committee

        The Trumbull Campus Personnel Action Committee recommends actions on eappointment, tenure, and promotion.  The chair of the Faculty Council serves as the chair of this committee. All Professors hold membership.  Ten additional tenured professors hold membership.  They are chosen at random from two pools:    (i.) Technology; and (ii.) Faculty from other Schools and Colleges within the University, with proportionate representation based upon the Faculty in the collective bargaining unit.  No more than two assistant professors may be chosen from each pool. No committee member may vote on a promotion to an academic rank higher than his/her own rank.  An individual Faculty member who has served for two consecutive years on the committee may request to be excused from a third year of continuous service.

      3. Curriculum Committee

        Each academic unit and college has a curriculum committee with Regional Campus Faculty membership mandated by the Collective Bargaining Agreement.  These committees have the responsibility of rendering recommendatory advice on curricular matters.  Such matters as course modification and revision, addition and deletion of courses and review of other curricular matters are undertaken by these committees.  In general, the responsibility for course content and development rests with the academic unit.

    4. Faculty Responsibilities

      Tenured and tenure-track Faculty are expected to participate in Faculty Council meetings and to serve on one of the four subcommittees of the Faculty Council.  NTT faculty are encouraged to attend meetings and have the right to vote.

      All full-time Trumbull Campus Faculty are expected to participate in the activities of a variety of standing and/or ad hoc committees relating to the operation of the Campus, including participation with respect to faculty affairs in any administrative review of the Campus, the review of administrative officers, and/or reviews of Faculty members for reappointment, tenure and/or promotion.  Given their higher teaching load, full-time non-tenure-track (hereinafter “NTT”) faculty are not held to the same service demands that are expected of tenured and tenure-track Faculty. 

      Faculty members report to the Trumbull Campus Dean and are directly accountable to the Dean for Campus and academic matters except those related to course content and mode of instruction. The primary responsibility for course content and subject matter rests with the Academic Unit as specified in the Collective Bargaining Agreement.

    5. Trumbull Campus Procedures and Practices

      1. Procedure for Assigning Faculty Offices

        The Campus Dean is responsible for the assignment of all space, including faculty offices, in all Campus buildings.  Normally, the procedure for assigning faculty office space is by seniority at the Trumbull Campus (those faculty who have been at the Trumbull Campus longest receive priority in consideration for any office which is vacant).  In the event that multiple faculty members have the same seniority, the Assistant/Associate Dean will normally hold a random drawing to select the occupant of the assigned office. Preference is normally given to Technology Faculty for offices in the Technology building.

      2. Procedure for a Faculty Flower Fund

        A faculty flower fund will be established to acknowledge significant events in the lives of faculty, administrators and others so designated by the faculty.  In instances of sickness, passing of relatives, births or other significant events, acknowledgment is made by the sending of flowers or appropriate gifts.  This fund is controlled by the Vice Chair of the Faculty Council.  Faculty members are encouraged to donate ten dollars per semester to maintain the account.

      3. Procedure for Distributing Travel Funds

        The Faculty Absence Authorization and Expenditure Estimate Form must be completed and sent to the Assistant/Associate Dean’s office no later than thirty (30) days prior to travel.  This form must be approved before travel to qualify for travel expense reimbursement.  The forms can be found on the Kent HR website in the Forms Library.

        The Campus Dean is responsible for the allocation and approval of all requests for travel funds.  Subject to approval by the Dean, faculty will normally be reimbursed 100% of the expenses not to exceed the individual budget allocation for a given academic year, provided that the faculty member demonstrates that his/her attendance at the conference furthers Kent State University’s mission “to discover, create, apply and share knowledge, as well as to foster ethical and humanitarian values in the service of Ohio and the global community.” 

      4. Procedure for Evaluation of Professional Development Requests

        1. The Trumbull Campus Dean will collect all professional development proposals developed by faculty members.  Faculty members are responsible for generating proposals which conform to the guidelines for the applicable award.
        2. The Dean will forward copies of the proposals to the Faculty Chair, who will then give them to the Chair of the Faculty Affairs Committee.
        3. The Chair of the Faculty Affairs Committee will call a meeting of the committee.  The committee will evaluate and rank the proposals according to their proper category.  The Chair of the Faculty Affairs Committee will send a copy of the recommendations to the Campus Dean and the Faculty Council Chair.
        4. The Dean makes his/her recommendation(s) to the appropriate review committee. 
      5. Procedures for the Approval of Part-Time Faculty

        A full-time faculty member within the given discipline must review the credentials and interview all new part-time faculty utilized within his/her specific program area.  The Assistant/Associate Dean will monitor all student evaluation forms for part-time faculty.  He/she will consult with the appropriate full-time faculty member(s) for all SSI scores that are significantly below the campus norm.  Full-time faculty members are encouraged to mentor part-time faculty when possible.  Any faculty member who receives a workload equivalency of at least three (3) credit hours for coordination of a program must conduct at least one (1) peer review (in-class) of a part-time faculty’s teaching each academic year.  Records of such peer reviews are to be maintained by the Assistant/Associate Dean.  All hiring of part-time faculty will follow the policies and procedures of Kent State University for the hiring of part-time faculty.

      6. Procedure for Faculty Members Teaching at Off-site Locations

        Courses taught at off-site locations should be scheduled in consultation with the appropriate full-time faculty members within the discipline.  Full-time faculty members assigned to teach at off-site locations will be compensated for travel pursuant to the University’s travel policy.

    6. Procedure for Amending the Handbook

      The implementation, modification, amendment and revision of this Handbook are governed by the applicable Collective Bargaining Agreement.  The faculty will review and update this Handbook, as needed, but at least every three (3) years.  Suggestions for modifications or amendments to the Handbook may be initiated at any time by the Dean or Assistant/Associate Dean or by any full-time faculty member. Proposed modifications or amendments are subject to discussion, revision, and recommendation by the Faculty Affairs Committee which forwards its recommendations to the Faculty Council which forwards its recommendation to the Campus Dean.  

      A proposed amendment, modification, or revision to this Handbook which receives support from two-thirds of the voting Faculty Council members will be considered a positive recommendation to the Campus Dean.  Copies of the proposal shall be sent to all members at least two weeks prior to the meeting at which it is to be considered.  Faculty Council support or nonsupport of the proposal will be forwarded to the appropriate University officials for consideration.  
      All modifications, amendments and revisions of the Handbook require the approval of the Campus Dean and the Provost.  In reviewing this Handbook, the Dean may request revisions before lending final approval.  Further, the Dean may direct that the Handbook be modified, amended or revised to reflect changes in College or University policy.

    7. Other Governance Items

      1. Trumbull Campus Faculty and Academic Unit Affairs

        All full-time tenured, tenure-track Faculty and NTT faculty at the Trumbull Campus are members of their respective academic units, thereby sharing full faculty rights and responsibilities within these academic units.

        Trumbull Campus faculty members are represented on a number of academic unit and collegial committees, including Faculty Advisory Committees and Curriculum Committees. They participate in a variety of other matters related to the academic responsibilities of their academic units, including participation in search committees, promotion and tenure committees, and appointment and reappointment committees.

        Trumbull Campus Faculty members hold rank within their respective academic units and are therefore reviewed by their colleagues for reappointment, tenure and promotion.  However, when a Trumbull Campus Faculty member earns tenure, the locus of tenure is in the Regional Campus System only.

      2. Faculty Grievances and Appeals Procedures:

        The Grievance and Appeals process for the hearing and disposition of faculty grievances and appeals of Kent State University at Trumbull fully complies with the Grievance/Appeals process contained in the current and applicable Collective Bargaining Agreement.  This process will be observed in the letter and spirit of both procedural and substantive due process.  Before a formal process begins, faculty members are encouraged to attempt to resolve all grievances informally.

        Faculty grievances that are not directly related to the terms or conditions of employment and are not academic appeals are appropriately addressed within the Campus, whenever possible.  The Campus Dean and/or Assistant/Associate Dean and/or faculty member will initiate an informal dialogue with all parties involved in a dispute and strive to reach a resolution agreeable to all parties.

      3. Trumbull Campus Advisory Board:

        The Trumbull Campus has an Advisory Board, composed of area citizens whose responsibility is to provide the Trumbull Campus Dean with advice on the needs and concerns of the community and to communicate University concerns to the public. The Dean has the reciprocal responsibility to keep the Board informed of continuing developments on Campus. The chairperson of the Advisory Board has the responsibility of providing community liaisons with the Campus.

      4. Trumbull Campus Technology Programs' Advisory Boards:

        Each Technical Program area has an advisory board comprised of industry professionals. These boards provide the Trumbull Campus Technical Faculty and Campus Dean with advice on matters related to the specific curriculum areas.

      5. Reserve Clause:

        Any articles of this Constitution which conflict with any University, Administrative and Operational Policy of the University, the Collective Bargaining Agreement, or any federal, state and local law shall not be considered valid.

      6. Adoption of Constitution

        This constitution shall be considered activated upon a two-thirds affirmative vote of the Faculty Council casting a ballot.

      7. Ammendments:

        Amendments to this constitution shall be made by a two-thirds vote of the Faculty Council casting a ballot. Copies of proposed amendments shall be sent to all members of the Faculty Council at least two weeks prior to the meeting at which the amendment is to be considered.

      8. By-laws:

        The Faculty Association by a majority vote shall provide by-laws necessary for its operation.

  2. Teaching Assignments and Workload Including Workload Equivalencies and Related Procedures

    1. Instructional Role and Responsibility of the Faculty:

      Each Faculty member is expected to contribute to the Department, Campus, College and the University according to the terms and conditions of his/her letter of appointment.  Some Faculty members make their primary contribution in teaching while others emphasize research.  High quality teaching and scholarly activity are expected of all tenured and tenure-track Faculty members, although the extent and/or type of activity may vary with the terms of each Faculty member’s assignment and campus location.  Faculty involved in research and the graduate program are expected to present evidence of their endeavors as witnessed by publication, proposals submitted for extramural funding, and dissemination of research in various venues appropriate to the discipline.  Activity in professional organizations and the training of graduate students is also expected.  Full-time non-tenure-track faculty are expected to stay current in their fields of discipline and are encouraged to participate in teaching and research projects that have an impact on their primary role of teaching.  

      Service to the Campus in the form of informal student advising and participation in scheduling is expected of all tenured and tenure track Faculty, as well as of NTT faculty members, though given their higher teaching demands, additional service is not required of NTT faculty members.  That said, additional service is encouraged and recognized as a part of the professional responsibilities of each tenured and tenure-track Faculty member, although contributions in this area can be expected to vary widely due to the nature of the various disciplines represented on the Campus.  Special or outstanding service above and beyond that which is typical may be considered during the review of a Faculty member, but service alone will not reduce the expectations of quality teaching and scholarly activity. 

    2. Teaching Assignments and Class Schedules:

      All full-time faculty members (tenured and tenure-track and NTT) will be equal participants in Campus discussions of scheduling and advising assignments.  While tenured and tenure-track Faculty members will be given precedence over NTT faculty in requesting their teaching schedules, professional courtesy is expected, with the hope that joint decisions on teaching schedules can be reached. 

      The primary consideration for scheduling classes is student need with regard to meeting program or major requirements within a reasonable time frame.  In addition, the scheduling of some classes may be determined by the need to serve nontraditional students.

      The faculty member's academic unit has responsibility for approving faculty to teach particular courses.  Requests for additional course approvals shall be processed through the Assistant/Associate Dean to the academic unit.  Such decisions are noted in the faculty member's personnel file.  After consultation with the faculty member involved, it is the responsibility of the Assistant/Associate Dean to make course assignments. These assignments are made upon consideration of enrollment demand and projections, faculty eligibility to teach, and other University needs.  Last minute assignment changes may be unavoidable and/or unexpected because of higher or lower student demand, faculty illness, and other such exigencies. Whenever faculty members are assigned to teach classes at more than one regional campus, the responsible Campus Deans confer in making the assignment. The academic unit and the individual faculty member should be consulted with regard to all assignments. Administrators assigned teaching responsibilities must receive approval from the academic unit in the same manner as adjunct faculty unless the administrator holds faculty rank in that academic unit. 

      The Assistant/Associate Dean will consult with faculty to determine acceptable enrollment caps prior to making changes.

      When a faculty member is no longer approved by his/her academic unit to teach courses that the faculty member was hired to teach and/or when the required workload (12 or 15 credit hours per term) of a faculty member has not been met for a period of two academic years, the administration will initiate retrenchment according to CBA guidelines. 

      1. Assignment of Distance/Distributed Learning Courses:

        Appropriately approved faculty members will be assigned to teach distance/distributed learning courses. Oversight of course materials and delivery is done in conjunction with the curriculum approval process from the faculty member’s department/school and the Assistant/Associate Dean. The current Collective Bargaining Agreement covers this issue in more detail.  Faculty compensation for Distance/Distributed Learning courses is defined in the Collective Bargaining Agreement.

      2. Assignments of Faculty Overload:

        All overload assignments are subject to the approval of the Assistant/Associate Dean and the Dean.  Normally, faculty will be assigned overload courses under the following schedule:

        1. Resident tenured and tenure-track Faculty at Trumbull Campus within the discipline;
        2. Resident NTT faculty;
        3. Other qualified/approved Trumbull Campus faculty; and 
        4. Faculty from other regional campuses.

        Faculty must be approved to teach the course(s) in question. 

        When more than one qualified faculty member in any of the four units above requests an overload assignment, faculty will be assigned on a rotational basis beginning with the most senior person (based on length of service to the Trumbull Campus) and continuing through the least senior person.  In the next semester in which more than one qualified member requests an overload assignment, the second most-senior person will lead the rotation with the most senior person being last.  In the next semester the third most-senior person will lead the rotation, etc. The Assistant/Associate Dean will determine assignments in consultation with the faculty. Overload is enrollment contingent and overload classes may be canceled at the discretion of the Assistant/Associate Dean. 

    3. Faculty Workload and Workload Equivalencies:

      All full-time tenured and tenure-track Faculty of the Campus are expected to carry a workload of twenty-four (24) credit hours per academic year.  NTT faculty members are expected to carry a workload of thirty (30) credit hours per academic year (See, University Policy Register, 3342-6-18). The workload for each individual faculty member is, when applicable, determined by consultation with other faculty members in that discipline.  All workload assignments are subject to the approval of the Assistant/Associate Dean and the Dean.  In addition, the Faculty Council     (FC) shall advise the Assistant/Associate Dean on issues related to teaching assignments, class schedules, and the appropriate application of workload equivalents.  The Assistant/Associate Dean may also, in consultation with the FC, assign workload equivalencies for specific duties which are considered essential to the academic mission of the Campus.  The Assistant/Associate Dean shall provide, prior to the start of each term, each faculty member with a statement of his/her workload. 

      Further Specifications on Faculty Workload: 

      1. All faculty-generated workload equivalency requests are to be submitted to the Dean for review and approval in the spring prior to the academic year in which workload equivalency is sought. 
      2. Workload equivalencies for department/program coordinators shall be rotated with no one program coordinator serving more than 3 consecutive years.
      3. Whenever course reductions are provided as compensation for a coordinator’s position, no resident faculty member will be eligible to hold more than one such position in any one semester. 
      4. Normally, the Chair of the Trumbull Faculty Council will receive up to a three credit-hour course load reduction for each semester that he/she serves in that position. 
      5. Whenever a faculty member’s course is cancelled due to low enrollment, the Assistant/Associate Dean will reassign that faculty member to teach another course  so that the semester course load requirement is met (12 hours for tenured and tenure-track Faculty and 15 hours for NTT faculty).  If no course in the faculty member’s discipline can be found, the faculty member and the Assistant/Associate Dean shall meet to determine the appropriate course of action, such as tutoring in the Learning Center or teaching first-year experience courses. 
      6. At fall convocation, the Dean shall distribute a written report detailing all workload equivalency assignments that have been granted to faculty members for that academic year.   

      In the interest of maintaining a high standard of teaching and the desirability of faculty involvement in research and service activities, overload assignments (i.e., workload assignments which total more than twenty-four (24) credit hours per academic year for tenured and tenure-track Faculty and which total more than thirty (30) credit hours for full-time non-tenure-track faculty) will be made only in unusual circumstances.  Such assignments require the agreement of the faculty member, and the approval of the Assistant/Associate Dean and the Dean. Moreover, faculty members without summer teaching contracts who are asked and agree to perform service activities during the summer will be compensated for those service activities.

    4. Faculty and Students:

      1. Academic Advising

        Academic advising is the responsibility of assigned Academic Advisors and Counselors; nevertheless, all faculty members are encouraged to advise students pursuing majors and/or minors in their academic units. 

      2. Class Attendance and Responsibilities:

        Each faculty member is expected to review his/her class rosters to insure that all students are registered for his/her classes.  Faculty members are expected to teach classes in such a way that regular class attendance is essential.  Class work missed due to legitimate absences must be made up by arrangement with the faculty member.  Faculty will arrange makeup examinations for students who have missed a regularly-scheduled examination when the faculty member is satisfied that the student’s reason for absence was legitimate.  Legitimately missing an examination requires from the student a documented and verifiable written excuse.  The faculty member may determine if the excuse is legitimate or he/she may consult with the Assistant/Associate Dean in such instances.

      3. Cheating and Plagiarism:

        Cheating and plagiarism are fraudulent misrepresentations for which severe sanctions may be levied.  The University policy on cheating and plagiarism is contained in University Policy Register, 3342-3-01.8 and is a required component of all course syllabi. 

      4. Illicit Use of Drugs and/or Alcohol:

        Recognizing that illegal drug use poses health and safety hazards to employees and to the community at large, the University prohibits the possession or use of illegal drugs on all University property and at other locations where employees are conducting University business.  For more on the University’s drug policy see the University Policy Register, 3342-6-22.1.  Under no circumstances are students allowed to possess or consume alcohol in the classroom.  Restricted use of alcoholic beverages by students on University property is outlined in the University Policy Register, 3342-4.04-4.04.101

      5. Student Conduct

        Student behavior deemed detrimental or disruptive to the University community and/or prohibited by local, state or federal laws will not be tolerated.  It is expected that students and faculty act in a mutually courteous and professional manner.  The Student Conduct Code, including possible sanctions, is included in the University Policy Register, 3342-4-02.

      6. Examinations:

        All instructors are to evaluate the progress of each student and to provide documentary evidence for final grades.  Exams may be oral or written.  Final examinations are given during final exam week of the semester or term.  A final examination schedule is published on FlashLine in the schedule of classes for a given semester several weeks before the end of the term.  Final examinations are expected to be given as posted unless there is a conflict.   These cases may be resolved with the Assistant/Associate Dean.  Changes of the time and/or date of a final examination require prior approval of the Assistant/Associate Dean, but in any case, the exam must also be offered at the time scheduled and publicized by the University for those students who desire to take the exam at that time.  University policy requires that if final examinations are not returned to the student, they must be retained for one year, excluding summers, before they may be destroyed.

      7. Grade Submissions:

        Mid-term and final grades should be assigned according to University policy and submitted through Flash-line.

      8. Letter Grades and Their Interpretation:

        Please see the General Requirements and Regulations section of the current University Undergraduate or Graduate Catalog for a complete explanation of the grading system policies and procedures.  The catalogues can be found on the University’s website.

      9. Student Academic Complaints:

        Faculty members should familiarize themselves with the procedures and timetable for student academic complaints which are available to students at the Trumbull Campus. The policy and procedure governing student academic complaints on the Regional Campuses is included in the University Policy Register, 3342-8-01.4.

      10. Students With Disabilities:

        Faculty at the Trumbull Campus will be in compliance with the guidelines recommended by the Americans with Disabilities Act (ADA) and the coordinator of Disability Services. Each syllabus shall contain a statement on disability services available to students.

      11. Privacy of Student Records:

        The Dean is responsible for ensuring that all members of the Campus comply with all laws and University policies which govern the privacy of student education records, including but not limited to the Family Educational Rights and Privacy Act (FERPA).  These regulations require, among other things, that faculty members keep thorough academic records and forbid the posting of grades by name, social security number or any other system which might identify a student with his/her education record.  For further information, instructors should contact the University’s Office of Legal Affairs.

      12. Student Survey of Instruction:

        All courses are evaluated each semester, including summer sessions, using the approved Student Survey of Instruction (SSI).  Once complete, SSIs are not available to individual faculty members until after grades are submitted to the Registrar.  SSIs for Regional Campus faculty are administered and maintained by the Campus at which the course is taught.

    5. Curricular Policies and Procedures:

      1. Grades:

        Faculty members must inform students of their progress throughout the semester.  Grades are a faculty member's responsibility and should be assigned fairly and objectively.  Grading criteria, in relation to student workload, must be outlined on course syllabi.  Submission of final grades must comply with University policy, including, but not limited to, the deadline for the timely submission of grades.  Failure of faculty members to provide grades in compliance with University policy will be taken into consideration in reappointment, promotion, tenure and merit decisions.

        Materials used in computing grades (e.g., exams, papers, reports, etc.) should be retained by the faculty member for one (1) year after final grades are submitted--unless these materials have already been returned to students.  Students have a right to inspect the written work performed during a course and discuss the grade with the faculty member.

      2. Audits:

        Students may audit any course, subject to space availability and approval of the faculty member. Faculty members have the discretion to determine conditions and requirements for the audit.

      3. Grading Procedures:

        Many academic units have developed specific grading policies for their courses, especially for multi-section courses, labs, and topical content courses. Whenever that situation arises, the Regional Campus should follow the policies of the academic unit, except where prior agreement provides otherwise.

        It is the policy of the University that appropriate student evaluation is done in each class early enough so that timely and meaningful mid-semester grades can be assigned.  This is important for all students, especially new students who need to know their progress early in their careers, but holds equally true for all classes and all levels of students. A description of the methods of evaluation and of grading must be clearly defined in the course syllabus and given to each student at the beginning of the semester so that faculty members’ expectations and evaluation of student performance are understood.

      4. Procedure for Student Withdrawals after the Tenth Week:

        Student withdrawal after the tenth week of the semester is a cooperative decision between the Registrar and the individual faculty member. A student wishing to withdraw after the tenth week must petition the Registrar for withdrawal. The Registrar in consultation with the faculty member makes a decision for withdrawal or retention of the student. This relieves the faculty member from the total responsibility of student withdrawal after the University-declared deadline.

    6. Other Instructional Responsibilities:

      1. All full-time faculty members are expected to attend graduation ceremonies and to schedule and attend at least five (5) office hours per week (See, University Policy Register, 3342-6-18.101).  These office hours shall be posted on the faculty member's office door and communicated to the Assistant/Associate Dean as well as to the faculty member's students.  If a student, for a legitimate reason or reasons, is unable to meet during the faculty member’s scheduled office hours, the faculty member shall make appointments to meet with the student at an alternate time. 
      2. In order to assist in student advising, faculty members should maintain current knowledge of University, Campus, College, and Department/School programs and requirements. Faculty members are expected to participate in recruitment programs and other activities which are appropriate to their role as a faculty member at the Campus.
      3. A Student Survey of Instruction (“SSI”) is required in each course in each semester and will be conducted under the auspices of the Assistant/Associate Dean pursuant to applicable University policies and procedures (See, Section IX of this Handbook). In addition to distributing the SSI in their classes, faculty members are expected to provide students with a syllabus which includes contact information, office hours, the subject matter to be covered in a course, required assignments and/or reports, approximate dates of examinations, grading standards, attendance requirements, and other pertinent details of the conduct of the class.  Syllabi must also include official statements on academic dishonesty and disability and should list proposed student learning outcomes.  Faculty members who teach one of the following courses should include the following language in their syllabi:
      • For Kent Core courses:
        This course may be used to satisfy a Kent Core Requirement.  Core courses as a whole are intended to broaden intellectual perspectives, foster ethical and humanitarian values, and prepare students for responsible citizenship and productive careers.
      • For WIC courses:
        This course may be used to satisfy the Writing Intensive Course (WIC) requirement.  The purpose of a writing-intensive course is to assist students in becoming effective writers within their major discipline.  A WIC requires a substantial amount of writing, provides opportunities for guided revision, and focuses on writing forms and standards used in the professional life of the discipline.  
      • For Diversity courses:
        This course may be used to satisfy the University Diversity requirement.  Diversity courses provide opportunities for students to learn about such matters as the history, culture, values and notable achievements of people other than those of their own national origin, ethnicity, religion, sexual orientation, age, gender, physical and mental ability, and social class.  Diversity courses also provide opportunities to examine problems and issues that may arise from differences, and opportunities to learn how to deal constructively with them.
  3. Criteria, Performance Expectations, and Regional Campus Procedures Relating to Faculty Exellence Awards

    1. Faculty Excellence Awards are established pursuant to and governed by the applicable Collective Bargaining Agreement.  Procedures and timelines for determining Faculty Excellence Awards for any given year shall be conducted in accordance with guidelines issued by the Office of the Provost.  Faculty Excellence Awards on the Trumbull Campus will be awarded based in two (2) broadly-defined categories of demonstrated Faculty excellence: 1. Teaching and Service; and 2. Scholarship.  The evaluative weight of teaching/service is 2/3 of the total awards pool.  Scholarship is worth 1/3 of the total awards pool. 17.5% of the total campus award is reserved for the discretionary allocation by the Campus Dean.  10% of the total Campus award is reserved for the discretionary allocation by the Provost.  The remaining 72.5% of the total campus award is reserved for allocations recommended by the Trumbull Faculty Council to the Campus Dean.     
    2. Faculty may apply for Faculty Excellence Awards based on one or both of the above mentioned categories.  Preliminary assessment of materials submitted for one or both of the above mentioned categories is made by Faculty Council members who rank each submission on a scale of zero (0) to ten (10).  Zero (0) equates to no merit; five (5) equates to average merit, and ten (10) equates to exceptional merit.  Evaluative criteria used to rank submissions may include achievements such as innovative and insightful course syllabi, excellent student and peer evaluations of teaching, and publications in major journals.  To apply for a Faculty Excellence Award, Faculty members must submit a narrative or outline describing achievements in one or both of the above mentioned categories, as well as optional additional material that demonstrates excellence in teaching/service and scholarship.  Each submission must be no more than five (5) pages in length.  Upon receipt of the recommendations from the Faculty Council, the Campus Dean will make a preliminary determination of Faculty Excellence Awards and will notify the Faculty members of the preliminary determination.  Faculty have the right to request that the Faculty Council reconsider the Campus Dean’s preliminary determination. The final determination of Faculty Excellence Awards is determined by the Campus Dean and the Provost. 
  4. Other Regional Campus Guidelines

    1. Mission, Core Values, and Strategic Goals:

      1. Mission

        The mission of Kent State University is to discover, create, apply and share knowledge, as well as     to foster ethical and humanitarian values in the service of Ohio and the global community. As an eight-campus educational system, Kent State offers a broad array of academic programs to engage students in diverse learning environments that educate them to think critically and to expand their intellectual horizons while attaining the knowledge and skills necessary for responsible citizenship and productive careers.

      2. Core Values

        Kent State University is a supportive and inclusive learning community devoted to teaching excellence, first-tier scholarship and academic freedom.  Together, these core values are at the center of all that we do across the eight campuses of Kent State University. To fulfill our mission, we value:

        • Student success through diverse and stimulating learning environments that provide opportunities for every student to reach his/her potential;
        • Access to instructional, intellectual and cultural resources for a broad constituency;
        • Collaborations and partnerships with other institutions, organizations and communities to bring together diverse talents, experiences and resources;
        • Discovery, creativity and innovation in scholarship and research that advance the frontiers of knowledge;
        • Higher education as a powerful force for personal, social and global change;
        • Academic freedom as the foundation necessary for critical inquiry in a democratic society;
        • Integrity in all of our actions and communications;
        • Our identity as a comprehensive, multi-campus, public research university with a distinctive heritage and a commitment to service;
        • Diverse backgrounds, cultures, lifestyles and ideas; and 
        • Fiscal responsibility in decision making to support access to an affordable college education.
      3. Strategic Goals:

        Key objectives define the direction of Kent State University. Our strategic goals and principles are to:

        • Focus on those we serve, especially our students; 
        • Advance innovation and excellence in teaching to support student success; 
        • Promote excellence in research and creative endeavors; 
        • Engage with the world beyond our campuses;
        • Build and sustain relationships and economic development opportunities with our alumni, communities and businesses that foster success for them and for Ohio; and 
        • Secure our financial future through efficient management, increased levels of external funding and building a strong endowment.
      4. Regional Campuses Mission:

        The Regional Campuses of Kent State University advance Northeast Ohio by providing open access to a major university education. The campuses are key intellectual resources for social diversity, cultural enrichment, and economic development.

      5. Trumbull Campus Mission

        The mission of Kent State University at Trumbull is identical to the mission of all Regional Campuses of Kent State University. 

    2. Organization and Structure of the Trumbull Campus

      The Trumbull Campus is one of the seven regional campuses of Kent State University.  The Campus Dean is directly responsible to the Provost and Senior Vice President for Academic Affairs. 

      1. Administrative Organization:

        1. The Campus Dean is the chief administrative officer and is responsible for all operations of the Trumbull Campus.  The Dean directs and supervises the Campus in policy, budget and program planning. The Dean is responsible for academic policies and procedures; supervises all faculty and non-academic personnel and staffing activities; and is ultimately responsible for instruction, student welfare, and community relations.  Workload and workload equivalents are assigned by the Campus Dean or his/her designee. To assist the Dean in these responsibilities,     the Dean has an Assistant/Associate Dean for Academic Affairs, a Director of Business and Administrative Services, and a Director of Student Services. 
        2. The Assistant/Associate Dean for Academic Affairs has the responsibility of scheduling courses; distributing, collecting and evaluating student evaluations of instruction; and working with the Dean and faculty to assign faculty workload.  He/she also functions as a liaison with the Kent Campus departments/schools/independent colleges (hereinafter “Academic Unit”) and chairs/directors/deans (hereinafter “Unit Administrator”) on routine academic matters and fosters the academic welfare of the campus and faculty.
        3. The Director of Business and Administrative Services assists the Dean in budget planning,  monitoring expenses and expenditures, controlling the use of all physical facilities and resources,  supervising all non-academic and student personnel, ordering all supplies and materials for the campus, and overseeing the Bookstore, campus maintenance, security and the personnel that run these day-to-day operations.
        4. The Director of Student Services organizes and directs all student support services related to the Registrar and financial aid matters, interviews and counsels prospective students and parents, organizes and keeps student records, determines student employment budgets, and works with faculty on any potential problems which may arise regarding students.
        5. Other administrative officers of the Trumbull Campus include the Director of Workforce Development and Continuing Studies, the Advancement Officer, the Marketing Coordinator, the Coordinator of Academic Services, and the Librarian.
    3. Other Guidelines:

      1. Faculty Code of Ethics:

        All members of the Campus faculty are expected to maintain the highest ethical standards as teachers, scholars, University citizens and colleagues.  The University policy regarding faculty code of professional ethics can be found in the University Policy Register (See, University Policy Register, 3342-6-17).

      2. Faculty Information System:

        All full-time faculty members are required to provide a current curriculum vita (CV) to be kept on file in the Dean’s office.  The faculty member’s CV must be updated annually using the electronic system supported by the University.

      3. Copyright Restrictions:

        All faculty members should be aware of current copyright laws which restrict the copying of published materials.  For further information, faculty members should contact the University’s Office of Legal Affairs.

      4. Academic Misconduct:

        The University policy regarding misconduct in research and scholarship and the Administrative policy and procedures regarding allegations and instances of misconduct in research and scholarship are included in the University Policy Register (See, University Policy Register, 3342-3-05 and 3342-2-05.01).