FlashFolio Comments | Kent State University

FlashFolio Comments

Create more animated tutorials – videos

Videos will be developed for year two implementation of FlashFolio. Training documents have been developed and will continue to be updated with all system enhancements. These training documents and videos can be accessed through the Training Documents link in the FlashFolio system.

Limited access to files for mentoring

This is a closed system. Files (not including evaluations) can be shared using the Share Electronic Copy function. A training document outling the steps for faculty to share an electronic copy of their file is located on the Training Documents page which can be access through the FlashFolio system.

Link access for external reviewers

We are considering the most efficient options for this for the second year of FlashFolio.

Being able to see the “Due” dates for different groups

The due dates and times are listed for each process once clicking on the Evaluations option from your Dashboard (FlashFolio homepage after FlashLine login).

On a Mac, some things I must download to see and some things I do not

This is a web browser configuration/preferences issue. FlashFolio is a download system, and documents will all initially download. If you are having viewing issues on a Mac, please contact Kevin Van Bell at kvanbell@kent.edu.

Things seem to disappear after completion – lack of notification

Based upon the previous paper model, evaluations completed by evaluators will not be viewable after they have been completed. It has been advised to all evaluators to save copies of evaluations before submitting.

Folders – naming issues such as having three folders with same name – very confusing to reviewers

Folder names for the faculty files are set in the system. Training includes uploading to one folder and stresses importance of naming conventions used for individual files.

Too many ‘Other Documents’ – need better labels

Users were instructed in training how to group all other supporting documents under one heading.

Keep the files (view) available

This system does not operate with the functionality to view all complete files of all users. An option for viewing faculty files is through a tool called "Share Electronic Copy". A training document outling the steps for faculty to share an electronic copy of their file is located on the Training Documents page which can be access through the FlashFolio system. Varying administrative levels may have access to a reports function that will provide access to the faculty files during the evaluation process. A training document for the reporting functionality is available on the Training Documents page which can be access through the FlashFolio system.

Ways to limit what is on the screen

Functionality of limiting columns in evaluation reports is now available. The training document discussing Report functions for FlashFolio includes the steps for hiding and showing columns in FlashFolio.

Pages