EA and COVID-19

The following are requirements for resuming Kent State Sponsored Education Abroad Programs in addition to university policy regarding study abroad (5-17).

Program Parameters

All programs shall be reviewed and modified to comply with these requirements. Educational objectives should be reviewed to determine what constitutes “essential travel” within programs. Non-essential travel should be minimized. Itineraries for all programs must be reviewed and modified to accommodate advisories as outlined by applicable authorities listed below.

  • U.S. Centers for Disease Control and Prevention
  • World Health Organization
  • U.S. Department of State
  • Host country national and regional expertise including national health organizations and travel guidance, in-country study abroad associations and local embassies

All programs must continue to have contingency plans in case of any COVID-19 related disruptions. Where feasible, a plan for academic continuity should be in place in case the in-person portion of the program is canceled.

Approval process

All KSU-sponsored and active education abroad programs will be reviewed and approved on a semester basis. Approval is based on individual assessment of local access to resources (e.g. health care, testing), adequate on-site support and guidelines set forth by the agencies listed within this document.

Faculty proposing faculty-led programs will continue to follow the guidelines for registering and approving their programs. In addition to the existing parameters required, faculty will be required to submit further documentation of their program modifications to meet the guidelines set forth in this document.

Students should anticipate program modifications to be fluid and be aware that programs may be canceled at any time if host country authorities deny entry to travelers and/or programs can no longer comply with these requirements and the host county laws and guidelines.

Travel Requirements

Students participating in KSU-sponsored programs must follow all TSA guidelines for travel: https://www.tsa.gov/coronavirus. While abroad, students must follow local travel authorities’ guidelines for travel. Non-essential and non-sponsored travel while abroad is not recommended.

Students are responsible for adhering to all entry and exit requirements of their home, host and transit countries including any financial obligations of COVID-19 testing and quarantine requirements. The Office of Global Education can assist students with making such arrangements, if necessary.

All students participating in a university-sponsored program will be enrolled in international health insurance for the official dates of their program. If students travel outside of their program dates, insurance coverage may be extended by request.

Housing requirements

Existing housing policies and contractual partners shall be reviewed and modified to comply with COVID-19 safety protocols. When possible, occupancies should be reduced to no more than two students per room and common areas should accommodate physical distancing requirements. All entrances to bedrooms must be able to be secured from inside the room to prevent entry. AirBnB, VRBO, and other similar hosted options are not permitted at this time.

Pre-Departure Requirements

The Office of Global Education will provide students with clear descriptions of options for program delivery. It is recommended that students contact the Office of Global Education in advance of any personal financial commitments.

In accordance with policy 3342-5-17 (http://codes.ohio.gov/oac/3342-5-17), all students participating in a KSU-sponsored education abroad program must attend a pre-departure orientation delivered by the Office of Global Education. The pre-departure orientation will be modified to be country specific and provide specific information relevant to the host country. Faculty leading programs must also attend these pre-departure orientations. The Office of Global Education will continue to monitor COVID related guidance in the host country and make students aware of relevant program modifications when necessary.

Prior to departure, students will be notified of relevant local agencies to be used to best monitor health and safety protocol abroad. Agencies may include:

  • U.S. Centers for Disease Control and Prevention
  • World Health Organization
  • U.S. Department of State
  • Host country national and regional authorities such as national health organizations and local embassies

COVID-19 conscious policies/reminders

Students participating in any KSU-sponsored education abroad program are responsible for their own personal protective equipment including facemasks, hand sanitizers and cleaning supplies. Furthermore, all participants shall continue to practice the “Flashes Safe Eight” during their sponsored education abroad program, keeping in mind that further guidance and policies that may be recommended by the host country.

Students shall continue to monitor the following resources for the most up to date recommendations on COVID-19:


Requirement review

These requirements will be reviewed periodically and may be revised at the discretion of the Office of Global Education. Please make sure to bookmark this page and check back prior to your program.