Revised September, 2016
HH - Residence Hall Community
1 - RESIDENCE HALL COMMUNITY
The Department of Residence Services is committed to providing quality services, amenities and programs to enhance our students’ living-learning experience while residing on campus. With this in mind, all students are encouraged to understand and embrace their roles as members of a community. As a resident, your actions and behavior directly affect the community. Therefore, it is your responsibility to read and understand the guidelines for conduct and living in the residence halls as noted in your residence hall contract.
As a member of a residence hall, you have access to additional support that isn’t available in off-campus living environments. One of these supports is your Residence Services Hall Staff: a group of professional and student staff whose goal is to create a strong community of learners on your floor and in your building and make your stay in your hall as comfortable and fulfilling as possible. They are here to ensure a healthy, comfortable, educational and fair environment where learning and all other activities of daily life are smoothly integrated. Get to know the staff in your area. They will prove to be welcoming, concerned and very helpful.
Benefits of living on campus include:
- There are numerous benefits to living on campus including convenience, opportunities to develop life-long friendships, and to live in an environment that fosters the educational and personal growth of students.
- The mission of the Department of Residence Services is to provide to residential students a living environment that offers support and assistance to maximize their educational opportunities. Our goal is to offer residential facilities, programs and services that enhance student learning and support student success.
- While living in an environment that promotes safety, students also benefit from the opportunity to learn about other cultures and lifestyles, form lifelong friendships and make lasting memories. The concepts of self-respect and respect for others, tolerance of and celebration of diversity, ethical behavior and personal growth are fostered via staff intervention, community-based educational and social programs and the expectation that hall residents hold one another accountable.
- The convenience of living on campus provides students easy access to numerous campus resources such as faculty and academic advisors, the library, computer labs, residence hall dining halls and other campus eateries, the health center, recreational facilities and student organizations. Additionally, students have the opportunity to interact with university faculty outside the classroom by participating in a variety of campus-wide and residence hall programs.
1.1 Community Living
Student Accessibility Services (SAS) works with the Department of Residence Services to provide housing accommodations for students with disabilities. Students requesting disability-related housing accommodations must register with SAS and renew their request for housing accommodations with SAS each academic year. Eligibility for disability-related housing accommodations is determined on a case-by-case basis.
1.11 Residence Hall Expectations
Personal development depends upon the ability of residents to live harmoniously with students whose backgrounds may be decidedly different from their own. The department believes experiences like these help prepare students for the challenges and needs of a global and diverse society. Aligned with our commitment to foster honoring of human differences for a just community, the Department of Residence Services believes that any remarks or actions, verbal or written, direct or by innuendo, initiated or in retaliation, that are designed to discredit any person because of his or her race, skin color, religion, gender, sexual orientation, national origin, age, physical limitation, or status as a protected veteran are unacceptable and will not be tolerated. This statement is made to serve notice and clearly define the parameters expected of all Kent State University residence hall students.
1.12 Applicable Policies, Rules and Regulations
A collection of university policies and procedures most frequently affecting students is contained in the Code of Student Conduct. The complete text of all university policies can be found in the University Policy Register (www.kent.edu/policyreg). Additional rules and regulations pertaining to residence hall living are included in the Residence Hall Contract.
1.13 General Conduct
The Department of Residence Services does not condone activities that could cause damage to property or harm to an individual or group of individuals. Therefore, engaging in such activities indoors (pranks, general horseplay, playing sports, in-line skating, roller skating, skateboarding, cycling, shaving cream fights, water balloon fights, use of toy weapons, etc.) will not be tolerated.
Part of being a responsible citizen within the residence halls includes being aware of your surroundings. With that in mind, the Department of Residence Services expects students who anticipate or observe a violation of university policy to remove themselves from the situation. If students do not remove themselves, they may be held responsible for condoning, supporting, or encouraging the policy violation (COMPLICITY). Students are also encouraged to report the violation. If something is happening in your room for which you do not want to be held accountable, speak to your roommate(s) first and then if the problem continues, speak to your RA or RHD.
1.14 Going Green
Kent State University is committed to developing and maintaining an environment that enhances health, conserves resources and fosters a transition toward sustainability. In order to assist with the conservation efforts of the university, each student room contains a special container for recyclable refuse. Kent State University participates in the annual Recyclemania and Campus Conservation Nationals (both events can be found on Facebook).
1.15 Housekeeping and Maintenance
While custodial and maintenance services are provided, residents share responsibility for the general maintenance and upkeep of their community living environment. The community living environment includes student rooms, living area corridors, restrooms, public areas and the exterior facilities.
NOTE: It is necessary and required for housekeeping to enter rooms and clean student bathrooms in Beall Hall, Johnson Hall, McDowell Hall, Stopher Hall and the Centennial Court Buildings.
1.16 Commitment to Diversity
Kent State University affirmatively encourages diversity by providing opportunities to all students. The Department of Residence Services supports this commitment and recognizes the benefits that are derived from the inclusion of diversity in our residence halls. Residence Services actively encourages participation by members of underrepresented groups based on race, ethnicity, age, gender, religious preferences, sexual orientation, disability or identification as a veteran in all our programs and activities.
1.17 Academic Support
The Department of Residence Services wants you to succeed academically! We also recognize that there are times when a little extra support can make that happen. For this reason, we conveniently host tutoring and supplemental instruction in several residence halls locations. These academic support services are available and open to all Kent State students regardless of where they live. We host math tutoring in the Tri-Towers rotunda and in Prentice Hall. For a full listing of academic support, please see your RA or our website http://www.kent.edu/asc.
1.18 Community Agreements
The Department of Residence Services seeks to foster community and engaged citizens by having floor sections develop community agreements at the beginning of each semester. This agreement should be the starting point for addressing community concerns that may arise during the year (i.e., disrespect to differences, noise, cleanliness, vandalism). Hall staff will respond to community issues in consideration of this agreement.
1.19 Roommate Agreements
The Department of Residence Services seeks to support roommate relationships by establishing roommate agreements between all residents who share a room. Roommate agreements are designed to help facilitate a discussion between roommates about hot topic issues like guests, noise, cleanliness and shared items. This agreement will be the starting point for addressing room concerns that may arise during the year. Students are encouraged to renegotiate their roommate agreement as issues arise. This tool is most effective when the roommates are open and honest. This form will be kept on file in the RHD office.
1.2 Academic Support in the Residence Halls
1.21 Supplemental Instruction:
The basic difference between SI and other tutoring services is that SI leaders attend classes along with the students they are tutoring. SI is completely voluntary and available on a drop-in basis. SI sessions provide students with course-specific learning and study strategies, note taking and test taking skills, and the opportunity to study with their peers in a group format. For more information about SI, visit the SI website at http://www.kent.edu/si/.
1.22 Drop-In Tutoring:
The Academic Success Center also offers drop-in math and writing tutoring in Prentice Hall, Manchester Hall, and the Tri-Towers Rotunda. Check out the tutoring schedule.
1.23 Additional Academic Support:
1.231 Early Alerts
Early Alert is a system that allows your instructor to identify students who are presenting patterns that may lead to academic difficulty in their courses. The faculty member is able to partner with other campus resources/professionals in order to provide proactive assistance to students so that they are able to succeed in all courses. Early alert is designed to help faculty members reach out to students when other methods have been unsuccessful. When a student is referred, the instructor is able to partner with other Kent State professionals to assist students to identify issues before they hinder the student's ability to continue in their coursework. Residence hall staff are often notified about early alerts, and they might reach out to you to discuss the faculty member’s concern. This process could include referrals to appropriate resources, discussing other available options or one-on-one academic skill building workshops.
1.232 Mid-Term Meetings
First year students are provided with mid-term grades each semester to help them gauge how they are doing academically half way through the semester. Residence Hall Directors are provided access to grades for students who live in their halls so that they can assist students with finding resources and/or support needed to succeed academically. The hall staff will engage students in conversations about goal setting, time management and other topics pertinent to each student’s situation. Students are encouraged to seek assistance from hall staff at any time for any help or concerns.
1.233 RESIDENTIAL 1:1’S
Resident Assistants are expected to meet on a regular basis with every student assigned to their community. The purpose of these meetings is to build a relationship with the resident as well as to offer academic support and campus services as needed for the student.
1.3 - Mail and Package Delivery:
When mail and packages are received by the Area Desk, students will be notified via their Kent State email address. The notification email will include the name of the Area Desk where the item is being held and a link to information about the Area Desk location and hours of operation.
The student must present their Kent State ID (FLASHcard) or other photo ID at the appropriate Area Desk to identify them self as the owner of the item; the student’s signature will be required to release the item to them. The item will be held for seven days (“Day One” is the date the original notification email is generated) and if unclaimed, the item will be returned to sender.
Newspapers will be held for three days; if unclaimed, they will be recycled. During the break between fall and spring semesters and during the summer months, only First Class mail will be forwarded to a student’s permanent address. It is the student’s responsibility to contact newspaper and magazine publishers with address changes. Stamps may be purchased in the lower level of the Kent State Student Center.
1.31 Lock-out and Temporary Key Card
A resident may obtain a temporary key from the area desk assigned to their hall.
Each resident is permitted 4 free lockouts per academic year. A $5.00 fee will be assessed for each lockout thereafter.
A temporary key for a Lock-out must be returned to the area desk by 11:00 p.m. on the day of the key checkout. A $25 fee will be assessed for failure to return key by this time. A temporary key for a Lost, Broken, Stolen, Not Working and Room/Hall Change must be returned to the area desk within 48 hours from the day of ordering a new permanent key. A $25 fee will be assessed for failure to return temporary key by this time. A temporary key must be returned by the resident responsible for the key checkout. This key is for your use only and cannot be transferred to any other individual.
All temporary keys are due back by 11p.m. every day. Failure to return by the due date will result in a $25 fee to the student’s Bursars account.