Matters of School Governance and Related Procedures | Journalism and Mass Communication Faculty Handbook | Kent State University

Matters of School Governance and Related Procedures

This Handbook is designed for the governance of the School of Journalism and Mass Communication. The policies contained in this Handbook are consistent with the University Policy Register, the Handbook of the College of Communication and Information, the University Faculty Handbook, Graduate Studies policies and regulations, and the faculty Collective Bargaining Agreements. The policies of the above-named groups take precedence over School policies.

  1. Revision of the Handbook

    This Handbook was approved initially by the Faculty Advisory Committee (FAC) on July 20, 1988, and it is reviewed at least once every three years. The Director and a committee of faculty members shall conduct the review and present recommendations to the FAC for approval. Alterations or amendments to this Handbook may be recommended by the FAC, or upon direction from the Director or Dean of the College of Communication and Information, or by other administrative officers of the University, in order to reflect changes in School, College, University, or other policies. Alterations or amendments to the Handbook by the FAC are subject to approval by the Director and the Dean.

    During regular faculty meetings, a faculty member may move to change any provision of the Handbook. After a proper second and discussion, the change will be voted on. A simple majority is necessary to amend or alter the Handbook.

    Voting Requirements

    To be eligible to vote on changes or additions to the Handbook, one must be a member of the FAC.

  2. Committees

    1. Faculty Advisory Committee

      The Faculty Advisory Committee is the main instrument for faculty participation in School governance. The committee is advisory to the Director on a variety of issues and, given its importance, shall be regularly informed by the Director as to the outcome of its recommendations.

      The FAC shall consist of all full-time tenured, tenure-track and full time non-tenure track faculty members in the School of Journalism and Mass Communication at the Kent and regional campuses. (Full time non-tenure track faculty may not vote on issues regarding tenure-track faculty.) Faculty with joint appointments in the School of Journalism and Mass Communication and other units of Kent State University whose workload statements are approved and/or whose reappointment, tenure and promotion decisions are based in JMC are members of the JMC FAC. In accordance with the Tenure-Track Collective Bargaining Agreement (TT CBA), Article VI, Section 3, Paragraph A, if NTT faculty ever outnumber TT faculty on the JMC FAC, the number of NTT faculty voting members will be reduced in a manner to be determined by the Director in consultation of the FAC so that TT faculty retain a majority of votes in the FAC.

      Students are welcome and encouraged to attend Faculty Advisory Committee meetings. However, students are not permitted to attend discussions on personnel matters. One tenured member of the FAC will be elected to serve a two-year term on the College Advisory Committee.

      The Faculty Advisory Committee advises the Director on such matters as:

      1. All curriculum matters

      2. Personnel matters

      3. School governance

      4. Faculty load policy, both in implementation and revision

      5. Course scheduling

      6. School standards and objectives

      7. Expenditure of School money

      8. Any other matters deemed appropriate by the Director

      The FAC advises the Dean on the appointment of an Interim School Director and participates in the search for a School Director as provided for in Article VI, Section 8, Paragraph A of the TT CBA.

    2. Graduate Faculty Committee

      1. The Graduate Faculty Committee shall consist of all tenured or tenure-track faculty members holding graduate faculty status (with the exception of those holding temporary status), chaired by the Associate Director or the Graduate Studies Coordinator(s). This is a separate committee from the smaller curriculum- and assessment-focused Graduate Studies Committee.

      2. The Graduate Faculty Committee will formulate and update the criteria used in determining the graduate faculty status of each member of the unit. Upon approval by the Director of the School and the Dean of the College of Communication and Information, these criteria will be used to determine the graduate faculty status of each member of the School of Journalism and Mass Communication. Faculty conferred with graduate status are expected to regularly serve as advisors for graduate students as well as directors/committee members for graduate student theses and projects.

      3. The Director and Associate Director, in consultation with the Graduate Faculty Committee, will recommend to the Dean the appropriate graduate-faculty status for those members of the unit. Votes upon faculty status require a simple majority of the Graduate Faculty Committee for recommendation for graduate-faculty membership. When a member of the committee is considered, that member will be absent from the deliberation and vote.

    3. Undergraduate Studies Committee

      The Undergraduate Studies Committee (USC) is charged with overseeing curriculum and assessment across the undergraduate programs. It is this committee’s responsibility to support the School in carrying out a continuing assessment of various School programs.

      Working with faculty members, the USC will suggest curricular changes to the faculty in regular meetings. It will include the following members:

      1. The Undergraduate Studies Coordinator, who serves as chair.
      2. The Associate Director of the School shall be an ex officio member.
      3. Four representatives elected annually, one each from Journalism, Digital Media Production, Public Relations, and Advertising.
      4. Up to two at-large representatives.
      5. At least one of the representatives should be a non-tenure track faculty member. However, tenure-track faculty should constitute a majority of this committee, according to the TT CBA.
      6. One member of this committee will be elected as the School representative to the College Curriculum Committee.
    4. Graduate Studies Committee

      The Graduate Studies Committee (GSC) is charged with overseeing curriculum and assessment across the graduate programs. It will include the following members:

      1. The Graduate Studies Coordinator shall be the chair.
      2. The Associate Director of the School shall be an ex officio member.
      3. The graduate interest areas shall each be represented by one elected committee member.
      4. Two additional members at-large may be elected.
      5. A graduate student enrolled in the JMC master’s program shall be appointed to the committee by the Graduate Studies Coordinator. The graduate student is a non-voting committee member.
      6. Only members of the JMC Graduate Faculty Committee may be elected to the Graduate Studies Committee. Members of the Graduate Studies Committee shall be elected by the Faculty Advisory Committee.
      7. The length of term of each elected committee member shall be two years.
      8. To ensure continuity, the election of members of the Graduate Studies Committee shall be held at the beginning of the second year of the Graduate Studies Coordinator’s two-year term. The Graduate Studies Coordinator in consultation with the Director of the School will nominate a slate of candidates for election, and nominations also will be accepted from the floor.
    5. Academic Complaint Committee

      The Academic Complaint Committee is established to deal with student academic complaints, as provided for in the University Policy Register 4-02.3.

      Before a graduate or undergraduate student pursues an academic complaint before the Director, Associate Director and Academic Complaint Committee, the student must first take the matter up with the faculty member concerned. See the procedures for informal resolution in the University Policy Register, Section 4-02.3 (F) (1).

      After all the channels within the School have been exhausted, the Student Code of Conduct, the University Policy Register and the Graduate Studies Role and Status of Graduate Student Appointees document provide additional procedures to follow. Faculty members’ rights shall not be abridged in cases involving a grade change.

    6. Search Committees

      Search Committees are convened by the appropriate Director or Dean in cases where faculty or administrative vacancies require faculty input prior to hiring.

    7. Regional Campus Faculty

      Regional campus faculty and the programs in which they are involved are integral parts of the operation of the School and the preparation of students in the first two years of their academic careers. Tenured, tenure-track and full time non-tenure track regional campus faculty shall be expected to attend all general faculty meetings and maintain a close consultation and relationship with the Kent Campus faculty. Regional campus faculty shall be represented on JMC committees in accordance with the TT CBA, Article VI, Section 6.

      Under normal circumstances, the appointment held by a regional campus faculty member shall subject the faculty member to the reappointment and tenure guidelines of the regional campus. Instructors approved to teach JMC courses at regional campuses are encouraged to meet with a representative of the School before the term starts, to review the syllabus, course content, recommended text(s) and assignments for each course. This policy will be administered by the Director, in collaboration with the Associate Director and sequence coordinators.

    8. Representatives to Other Governance Units

      The School is entitled to representation in other College and University bodies. Positions and the qualifications for election to key posts are noted below, although representation on additional standing and ad hoc University committees is to be expected:

      1. College Advisory Committee

      The representative shall be a tenured member of the FAC and is elected by the members of that body for a two-year term.

      2. College Curriculum Committee

      One member of the Undergraduate Studies Committee shall be elected as the School representative to the CCC.

      3. College Graduate Coordinators Council

      The representative to this unit shall be (one of) the Graduate Studies (Co-)Coordinator(s).

      4. School Director Performance Review Committee

      The School faculty will participate in performance reviews of the School Director as provided for in Article IV, Section 8, Paragraph B of the TT CBA.