Teaching Assignments and Workload Including Workload Equivalencies and Related Procedures

  1. Faculty Instructional, Professional and Ethical Responsibilities

    The Faculty has instructional responsibilities in the areas of class management, basic pedagogy and student relations. Faculty members also have professional responsibilities to themselves, their colleagues, their students and their profession. These policies are listed in the University Register. Proper ethical conduct is expected of all faculty members, as is confidentiality of information about students or colleagues as stipulated by the Family Educational Rights and Privacy Act (FERPA).

  2. Faculty Workload

    1. Teaching Assignments

      Assignment of faculty to structured courses is made by the Director and Associate Director, taking into account the recommendation of the sequence coordinator and the expertise of the individual faculty member. After formulation of a tentative teaching schedule, the Directors shall make available to all faculty members a copy of this schedule and invite comments and recommendations for alterations, additions, etc. The final decision, however, is the Director’s.

      1. Tenure-Track Faculty

        The University Policy Register 6-18 requires all regular, full-time tenure-track faculty to teach 24 credit hours per academic year, or the equivalent. Faculty members can teach fewer hours of undergraduate courses if they are engaged in teaching graduate courses, conducting research, creating seminars, or advising individual investigations, student research, theses, and dissertations.

        For each term of the regular academic year, the Director shall provide each tenure-track faculty member with a statement of his/her workload, including the number of credit/workload hours to be devoted to instructional assignments and the number of hours to be devoted to other responsibilities. Normally, this statement should be provided no later than thirty (30) days prior to the end of the academic semester preceding the semester for which the workload is assigned. See the Tenure-Track Collective Bargaining Agreement (TT CBA), Article IX, Section 2 (C).

        The TT CBA, Article IX, Section 2 (D) requires tenured and probationary faculty to submit a workload summary report to the director by the end of the spring semester. This report should include a brief summary of the previous year’s “efforts, accomplishments, scholarly contributions, ongoing professional activities, service and interests during that academic year.” Along with this information, faculty members should provide the course syllabi for each course taught, and a link to their curriculum vitae.

        If faculty members want to receive an equivalency for research (typically 3 credit hours) or for some other reason explained below, they must also specify the research and creative activity they plan to do in the coming year, the number of theses/projects they plan to direct and other specifics regarding their reasons for asking for a load equivalency.

      2. Full Time Non-Tenure Track Faculty (FTNTT)

        The workload for FTNTT faculty is explained in Article IX of the FTNTT Collective Bargaining Agreement (FTNTT CBA). All full time non-tenure track faculty are assigned a workload of fifteen (15) credit hours per semester, thirty (30) credit hours for the academic year, or the equivalent.

        For each semester of the regular academic year, each FTNTT faculty member shall receive a statement of his/her specific workload assignment at least thirty (30) days prior to the beginning of the semester. This statement shall include the number of credit hours assigned to classroom instruction and/or the number of credit hours assigned to other duties consistent with the FTNTT faculty member’s track. See the FTNTT CBA Article IX, Section 1 (E).

        A FTNTT faculty member seeking a load equivalency for research or some other reason explained below should submit a request to the director by the end of the spring semester of the previous year. The request should include specifics about research or creative activity planned, leadership in professional organizations, and other reasons for the request.

    2. Load Equivalencies for Tenure-Track and Full Time Non-Tenure Track Faculty Members

      For both tenure-track and full time non-tenure track faculty, specific load equivalencies are left to the School and the Director, with the approval of the Dean.

      Load equivalencies may be made for various reasons, including but not to be limited to those described below.

      1. Adjustments for Teaching

        a. Faculty members assigned to teach courses that meet for more than three hours per week may qualify for a load adjustment based on the load equivalence assigned to those courses. Load equivalency for courses with more than three contact hours per week will be determined at the time preliminary teaching assignments are made, by adding the number of credit hours to the number of contact hours and dividing by two. (Thus, a three-credit-hour course that meets for five hours per week would carry four load hours.)

        The Director will make every effort, within the confines of available faculty and monetary resources, to use this adjusted load equivalency rather than credit hours in making final teaching assignments. A 12-hour semester teaching load should not include more than two courses of more than three in-class hours each.

        b. According to the TT CBA, Article XXI, Section 4, tenure-track faculty engaged in developing distance/distributed-learning courses will receive workload equivalencies unless the distance education assignment is an overload, in which case the standard overload compensation rate applies. These provisions also apply to full time non-tenure track faculty, as provided for in the FTNTT CBA, Article XVIII, Section 1, Paragraph B.

        c. Faculty teaching large-enrollment sections of more than 75 students may qualify for load equivalencies or graduate-assistant support.

        d. Curricular development – of new courses, concentrations, or significant revisions to major areas of study – may qualify for a maximum of one load equivalency per semester during the semester in which the revision will be completed. Team-teaching assignments related to capstone courses, especially those with community partners, new instructors or instructors housed in other schools, may also qualify for a load equivalency.

        e. Faculty members engaged in active direction of unstructured teaching activities, graduate theses, papers, projects, or independent studies, undergraduate independent studies, or internships may qualify for load adjustment for work beyond that normally expected of full-time faculty during the school year. Load adjustments for graduate thesis, dissertation, and project committee service and advising will be determined by a metric developed by the Graduate Studies Committee.

      2. Adjustments for Student Media Assignments

        The School recognizes the critical role of student media in providing hands-on experiential learning for students. Advisers and full-time staff support student leaders and provide continuity for student media to produce excellent news, information and entertainment content across media platforms. (Advisers with an “e” refer to those advising student media. Advisors with an “o” refer to those advising graduate projects or theses, as well as those serving in an academic advising capacities.)

        Given the convergence of media in the marketplace and in student media, the roles of student media faculty advising and full-time staff support have been in transition. The School will allot appropriate faculty load equivalencies per year to student media advising and will from time to time add adjunct or consulting services to address particular needs. The Director should consult with the FAC regarding faculty and staff support for student media and also should advise the Student Media Board. Consideration should be given to load equivalencies for other student media advising when priorities and budgets permit, such as non-JMC student media and club/organization activities.

        Workload equivalencies for faculty in the School of Journalism and Mass Communication for advising student media organizations are considered an essential part of the program. For each three hours of workload equivalency, faculty members are expected to spend the equivalent of 135 hours over the course of the workload equivalency performing tasks as detailed in Section V.

        The School recognizes the value of advising contributions for promotion and tenure decisions. These contributions also are material for Merit Award consideration when funds are available.

      3. Adjustments for Administrative Appointments

        Administrative appointments are subject to changes in administrative structure, assignment of non-faculty support staff, budget, and priorities of the School, College and University. Undergraduate and graduate coordination are top priorities for administrative support.

        Other administrative appointments that may be considered include:

        School Center Directors or Chairs may be entitled to load equivalencies, depending on the nature and volume of the Center’s activity and the level of external funding.

        Coordination of multi-section classes may merit load equivalencies.

        Coordination of graduate programs may merit load equivalencies.

        Recruiting and retention assignments may merit load equivalencies. Faculty engaged in these activities may receive up to three hours of load for attending recruitment and retention events, giving tours, meeting prospective students, serving on college and university committees devoted to this effort, and spearheading strategies to recruit and retain students.

        The Director should consult each semester with the FAC on appropriate levels of administrative support and workload equivalencies.

      4. Adjustments for Scholarly/Creative Work

        Faculty members actively engaged in scholarly/creative work, as demonstrated by consistent publication and presentation, may receive up to a three-hour per semester equivalency. The Director, in consultation with the Associate Director, will evaluate the performance of each faculty member annually, informed by the annual workload summary required of full-time faculty each year and based on the required criteria provided in Sections III and IV of this Handbook. Faculty nearing tenure and promotion may merit special consideration for scholarly/creative equivalencies.

      5. Adjustments for Professional Development for Full Time Non-Tenure Track Faculty

        FTNTT faculty members may request and be considered for workload equivalencies for the purpose of professional development. The conditions, process and limitations pertaining to such requests are described in the FTNTT CBA, Article XVI, Section 3.

        Criteria for Evaluation of Workload Equivalencies

        (Criteria should be developed by the director in consultation with the FAC.)