Curricular Procedures

  1. Academic Presence Verification

    In order to comply with federal regulations, Faculty are required to determine whether students have participated in their classes. The Academic Presence Verification Roster will list all students who are enrolled for each course on or after the course start date (this includes those students who withdrew from the course). Faculty members must update all students on the roster and selected at least one academically related activity to determine student presence. Typically, faculty will be required to update this roster within the first 10 tens of the semester, as well as periodically as the semester progresses.

  2. Grades

    Faculty members must inform students of their progress throughout the semester. Grades are a Faculty member's responsibility and should be assigned fairly and objectively. Failure of Faculty members to provide grades in compliance with University Policy will be taken into consideration in reappointment, promotion, tenure, and Faculty Excellence Award decisions.

    1. Mid-Term Grading

      Mid-term grades are completed between the fourth and seventh week for all students in lower-division undergraduate courses (i.e., levels 00000, 10000, 20000). Mid-term grading for Freshman is mandatory for courses that meet the entire semester. Please note that mid-term grades cannot be reported after the deadline and the Grade Change workflow cannot be used to report mid-term grades after the fact. The University Registrar will not accommodate late submission requests.

  3. Final Grading

    Submission of final grades must comply with University Policy, including but not limited to the deadline for the timely submission of grades.

  4. Storage of Graded Materials

    Materials used in computing grades (e.g., exams, papers, reports, etc.) should be retained by the Faculty member for two (2) years after final grades are submitted. This time period allows the option for an appeal to be exhausted. Students have a right to inspect the written work performed during a course and discuss the grade with the Faculty member.

  5. Final Exams

    Final examinations in all courses must be offered at the time and date specified in the University’s schedule of final examinations. Changes of the time and/or date of a final examination require prior approval of the Director and the Dean, but in any case, the exam must also be offered at the time scheduled and publicized by the University for those students who desire to take the exam at that time.

  6. Audits

    Students may audit any course subject to space availability and approval of the Director. Faculty members have the discretion to determine conditions and requirements for the audit.

  7. Changes to Curricula

    Any Faculty member, with consideration by the program area, may propose curricular changes. If the majority of the Tenure and Non-Tenure Track Faculty in the program recommend the proposal, the document is sent to the School curriculum committee for consideration. The proposal must be submitted to the chair of the School Curriculum Committee at least five (5) working days prior to a vote by the group. If the proposal is approved by the majority of members of the School Curriculum Committee, the document is forwarded to the Director. Her/his recommendation is sent to the College Curriculum Committee for consideration. If the recommendation from either School or College committee is not unanimous, a minority report may be submitted with the recommendation.