Structure and Organization | Lifespan Development & Educational Sciences Faculty Handbook | Kent State University

Structure and Organization

  1. Administrative and Service Positions

    1. School Director

      The School Director (hereinafter the "Director") serves as the chief executive officer of the School and coordinates administrative, instructional, research and service activities of the School. The Director represents the interests of the College to the School and interests of the School to the College to improve communication and the quality of relationships within the collegial community. The Director reports to the Dean on administrative matters and advises the Dean on all personnel matters, including regional campus Faculty. Persons filling the role of Director are recruited, selected, and evaluated through procedures consistent with the guidelines defined in the Collective Bargaining Agreement.

      The School Director assumes both management and leadership responsibilities in support of the interests of the College and School faculties. The Director is expected to be well informed on matters related to all programs contained in the unit, including national trends and accreditation standards. The Director is expected to provide leadership in maintaining the highest standards of quality within all programs and to support efforts to seek both external recognition and funding for the development and maintenance of excellent programs. The Director is expected to maintain conditions that foster excellence within the Faculty through appropriate allocation of resources and monitoring of their use. The Director is expected to meet regularly with the Faculty Advisory Committee, representing the School Faculty, for advice on all matters affecting Faculty in the school. In addition, the Director is expected to meet with the Program Area Coordinators regularly to receive input and share information pertinent to specific program faculties. Regular meetings with the clerical staff are expected for communication and shared decision making purposes. The Director is expected to effectively provide administrative leadership to the School as well as to the College through participation on the leadership team of Deans and Directors.

      The selection, review, and reappointment of the Director are the responsibility of the Dean, who consults with the School Faculty on such matters. Procedures for the selection, review, and reappointment of the Director are included in the applicable Collective Bargaining Agreement.

    2. Program Area Coordinators

      It is the responsibility of the Program Area Coordinator to provide academic leadership by convening the Faculty regularly to discuss important curricular issues, to evaluate programs, to plan academic and student affairs, and to meet with advisory groups of students and practicing professionals. The Program Area Coordinator also will convene the Faculty at the request of the School Director, College Advisory Council (CAC), or Dean for specific purposes. The possible agendas of program Faculty meetings include the scheduling of classes, which can be facilitated to avoid conflicts for students; the examination of the proposed structural and curriculum changes; the assembly of content for program brochures; the development of recruitment and student development plans; and the formulation of suggestions to the School or College faculties for considerations.

      A number of programs are closely related and benefit from close articulation of course offerings, use of instructors, and shared resources. Thus, Program Area Coordinators represent program faculties regularly to the Director and to the Deans on appropriate occasions. The role of the coordinator will be to represent Faculty members with primary appointment in the program area to the School Faculty, to the College administration and/or Faculty, and to professional agencies as needed. Coordinators are expected to seek out Faculty views and consult with Faculty on all essential decisions affecting the faculties and programs of the area. They articulate such information as scheduling and utilization of resources across programs.

      Program Area Coordinators serve both the Director and the program area Faculty. Program area Faculty members recommend acceptable candidates from within the program area for the position of coordinator. After consultation with the program Faculty, the Director selects and appoints the Program Coordinator for a term of two years. Faculty may be reappointed to an additional term(s) per recommendation from the program Faculty and approval of the Director. At any time that significant dissatisfaction is expressed on the part of either the Faculty or the Director, a decision may be made to seek a new coordinator for that program area.

      Program Area Coordinators must maintain good communication with Faculty members and consult with them formally on curricular matters before making recommendations to the Director, other administrators, or councils/committees of the College. The responsibilities for instructional assignments and workloads of individual Faculty members are the responsibility of the Director (with approval of the Dean) who will seek the advice of the program coordinator.  Responsibility for the review and development of program curricula, guidelines for student advisement, monitoring of program quality, preparation of annual reports and accreditation review documents, recruitment of students, and follow-up of graduates are to be shared responsibilities within the Faculty. Program Coordinators will also be responsible for selection of and evaluation of part-time instructors in their academic unit. It is the role of the program coordinator to provide academic leadership to the Faculty and to oversee the completion of tasks so that high standards of quality are maintained.

      Because programs and program areas vary significantly in terms of size, scope, and complexity, the demands of the Program Area Coordinator’s role will vary. Specific expectations and responsibilities of the individual are agreed upon by the Director and program Faculty. Load assignment for the responsibilities agreed upon in the specific job description of a coordinator is negotiated with and established by the Director with the approval of the Dean. As a general rule, program coordinators will receive compensation for continuing their duties over the summer.

    3. Additional Administratie Appointments

      Appointments to other administrative positions are made by the Director after consultation with the FAC, and approval of the Dean. Appointments will be dependent upon the specific requirements of the position and an individual’s qualifications for the position.

    4. Non-Academic Staff

      The School's non-academic staff includes all unclassified and classified staff positions within the School including, but not limited, to the Special Assistant and secretarial staff.  Each position has specific duties as defined in the applicable position description.

  2. School Committees

    All School committees are advisory and recommendatory to the Director. The membership, structure, and function of some of the School's committees are governed by University, Administrative and Operational Policies and the applicable Collective Bargaining Agreement. The Director may establish ad hoc committees in consultation with the FAC. The Director will welcome requests from Faculty for positions on the School’s various committees. The Director, when making appointments to School committees, will be mindful of the diversity of disciplines within the School and will consider the expertise and interests necessary for the effective functioning of specific committees.

    1. Faculty Advisory Committee (FAC)

      This elected School advisory committee represents full‐time School members in School governance. The Faculty Advisory Committee (hereinafter "FAC") is structured and operates as described in the applicable Collective Bargaining Agreement.

      The FAC is convened and chaired at least once per term by the Director who, in consultation with the FAC, sets the agenda for its meetings. FAC members may request that items be added to the agenda. Additional meetings of the FAC may be called by the Director, as needed. The Director is an ex‐officio nonvoting member of the FAC. If at any time at least one‐half of the members of the FAC request a meeting, such a meeting will be held.

      Tenure and Non-Tenure Track Faculty (hereinafter "Faculty") members of each program elect members to the FAC. The FAC shall consist of two (2) Faculty members from each program area. FAC terms are for two (2) years. Elections are conducted in the Spring Semester and the FAC members assume office at the beginning of the Fall Semester. To the greatest extent possible, these elections will be staggered so that only one FAC member (per program area) is elected each year.  Each School FAC elects three, preferably tenured FAC members, to serve two-year terms on the College Advisory Council. These elections will be staggered so that at least one CAC member is elected each academic year.

    2. Curriculum Committee

      One (1) Faculty member from each program unit in the School will be elected by and from the School Faculty to serve on the Curriculum Committee. One of these members will be elected by the other members to serve as the Chair of the Curriculum Committee.

      The Curriculum Committee assists the Director in supervising and coordinating the School’s academic programs. The Curriculum Committee makes recommendations on any and all matters which affect the academic programs of the School including but not limited to Faculty proposals for new courses, changes in course content, major requirements, and other curricular matters. The Curriculum Committee reviews and decides student appeals regarding course substitution. The Curriculum Committee shall elect three (3) members to serve on the College Curriculum Committee.

    3. Student Academic Complaint Committee

      The Student Academic Complaint Committee is composed of at least four (4) Faculty appointed by the FAC. One member of the committee is elected by other members to serve as the Chair of the Student Academic Complaint Committee. The policies and procedures of this committee are governed by University Policy 3342‐4‐02.3, including but not limited to the addition of at least one (1) student representative to the committee. An undergraduate student will be added to the committee for complaints from undergraduate courses and a graduate student will be added to the committee for complaints from graduate courses.

      In the event that a member of the Student Academic Complaint Committee is the subject of or may otherwise be involved with a student complaint, the FAC will select a replacement from the Faculty. If the Chair of the Committee is the subject of or may otherwise be involved with a student complaint, the Director will appoint another member of the Student Academic Complaint Committee to chair the committee and the FAC will appoint an additional member to the committee from the Faculty.

    4. Reappointment, Tenure, and Promotion Committee

      The policies and procedures which govern the School’s Ad Hoc Reappointment, Tenure, and Promotion (RTP) Committee are included in University Policy. Procedural and operational guidelines for this committee are provided annually by the Office of the Provost. This committee reviews materials relevant to the professional performance of Faculty who are candidates for reappointment, tenure, or promotion in rank, and to make recommendations to the Director on each of these personnel decisions. The recommendations of this committee and the Director, together with the materials assembled for the committees, are forwarded to the Dean of the College.

    5. Other Ad Hoc Committees

      The Director may establish, charge, and appoint the membership of ad hoc committees as required by the School. In establishing ad hoc committees, naming members and designating a committee chair, the Director shall consult with the FAC. The Director will welcome requests and preferences from the Faculty before establishing and making appointments to ad hoc committees.

    6. Regional Campus Faculty Representation

      Regional campus Faculty members shall be represented on key School committees such as FAC, search committees, promotion and tenure committees, curricular and school policy and program development committees. If they have attained graduate Faculty status, they may serve on graduate committees.