Teaching Assignments, Workload, and Related Procedures

  1. Faculty Workload and Workload Equivalents

    All full-time tenure‐track and tenured Faculty of the School are expected to carry a maximum workload of twenty-four (24) credit hours per academic year. Full‐time non-tenure track Faculty members are expected to carry a maximum workload of thirty (30) credit hours per academic year (University Policy Register). Workload for each full-time Faculty member is assigned by the Director with the approval of the Dean. The Program Coordinators shall advise the Director on issues related to teaching assignments, class schedules, and the appropriate application of workload equivalents. In addition, the Director may, in consultation with the Program Coordinators and with the approval of the Dean, assign workload equivalencies for specific duties which are considered essential to the academic mission of the School. The Director shall provide each Faculty member with a statement of her/his workload. Faculty workload will be informed by programmatic accreditation standards. For those programs that do not have programmatic accreditation, Faculty workload will be recommended by the area’s Program Coordinator and assigned by the Director with the approval of the Dean. Furthermore, circumstantial workload equivalencies (e.g., graduate Faculty status, administrative duties, advising, etc.) are negotiated with the Director with the approval of the Dean.

    Not all Faculty members contribute to the School in the same manner. A Faculty member whose primary responsibilities are undergraduate teaching and undergraduate programs may teach and serve in a greater diversity of courses than their peers who are graduate Faculty. Most of the School Faculty members will be either a full or associate member of the graduate Faculty. All Faculty members are expected to be involved in significant research activity, serve on graduate student committees, and contribute to graduate student research.

    In the interest of maintaining a high standard of teaching and the desirability of Faculty involvement in research and service activities, overload assignments are strongly discouraged. Overload assignments (i.e. workload assignments which total more than twenty-four (24) credit hours per academic year for tenured and tenure‐track Faculty and which total more than thirty credit hours for full-time non-tenure‐track Faculty) will be made only in unusual circumstances. Such assignments require the agreement of the Faculty member, and the approval of the Director and the Dean.

  2. Teaching Assignments and Class Schedules

    Faculty members are assigned to teach specific courses by the Director. The primary considerations for course assignments are prior teaching experience, subject expertise, and shared responsibility among the Faculty for service and introductory courses. Questions regarding teaching assignments should be addressed to the Director. In the case of a dispute or request for reassignment, the Faculty member may request review by the FAC, which will make a recommendation to the Director.

    Scheduling of classes is the responsibility of the Program Coordinator in consultation with the Director. The primary consideration for scheduling classes is student need with regard to meeting program or major requirements within a reasonable time frame. In addition, the scheduling of some classes may be determined by the need to serve nontraditional students.

  3. Summer Teaching Assignments

    The Director welcomes requests for summer teaching assignments from all full‐time Faculty members. Summer teaching cannot be guaranteed to any Faculty member and most summer teaching assignments are for a partial load. Summer teaching assignments will be made according to the terms of the applicable Collective Bargaining Agreements. The size, content, and staffing of summer courses are dictated by budgetary constraints and curricular needs. Within these requirements, Faculty members are offered summer teaching assignments on an annual rotation system. Faculty members may elect not to accept a summer assignment.

  4. Faculty Annual Workload Summary Report

    All tenured Faculty members are required to prepare and submit an annual workload summary report for the previous academic year. It will include the following items:

    • Updated curriculum vitae submitted to the School Director.
    • Course evaluations (provided by the School Director) and syllabi for each course taught.
    • A brief summary of professional activities related to the 24 credit hour workload (e.g., if a Faculty member has a 3 hour assignment for program coordination, a brief summary of activities related to their work as a Program Coordinator should be provided; if a Faculty member has a 3 hour assignment for research, a brief summary of research activities should be provided).
  5. Copyright Restrictions

    All Faculty members should be aware of current copyright laws that restrict the copying of published materials. For further information, contact the University’s Office of Legal Affairs.

  6. Curricular Procedures

    1. Academic Presence Verification

      In order to comply with federal regulations, Faculty are required to determine whether students have participated in their classes. The Academic Presence Verification Roster will list all students who are enrolled for each course on or after the course start date (this includes those students who withdrew from the course). Faculty members must update all students on the roster and selected at least one academically related activity to determine student presence. Typically, faculty will be required to update this roster within the first 10 tens of the semester, as well as periodically as the semester progresses.

    2. Grades

      Faculty members must inform students of their progress throughout the semester. Grades are a Faculty member's responsibility and should be assigned fairly and objectively. Failure of Faculty members to provide grades in compliance with University Policy will be taken into consideration in reappointment, promotion, tenure, and Faculty Excellence Award decisions.

      1. Mid-Term Grading

        Mid-term grades are completed between the fourth and seventh week for all students in lower-division undergraduate courses (i.e., levels 00000, 10000, 20000). Mid-term grading for Freshman is mandatory for courses that meet the entire semester. Please note that mid-term grades cannot be reported after the deadline and the Grade Change workflow cannot be used to report mid-term grades after the fact. The University Registrar will not accommodate late submission requests.

    3. Final Grading

      Submission of final grades must comply with University Policy, including but not limited to the deadline for the timely submission of grades.

    4. Storage of Graded Materials

      Materials used in computing grades (e.g., exams, papers, reports, etc.) should be retained by the Faculty member for two (2) years after final grades are submitted. This time period allows the option for an appeal to be exhausted. Students have a right to inspect the written work performed during a course and discuss the grade with the Faculty member.

    5. Final Exams

      Final examinations in all courses must be offered at the time and date specified in the University’s schedule of final examinations. Changes of the time and/or date of a final examination require prior approval of the Director and the Dean, but in any case, the exam must also be offered at the time scheduled and publicized by the University for those students who desire to take the exam at that time.

    6. Audits

      Students may audit any course subject to space availability and approval of the Director. Faculty members have the discretion to determine conditions and requirements for the audit.

    7. Changes to Curricula

      Any Faculty member, with consideration by the program area, may propose curricular changes. If the majority of the Tenure and Non-Tenure Track Faculty in the program recommend the proposal, the document is sent to the School curriculum committee for consideration. The proposal must be submitted to the chair of the School Curriculum Committee at least five (5) working days prior to a vote by the group. If the proposal is approved by the majority of members of the School Curriculum Committee, the document is forwarded to the Director. Her/his recommendation is sent to the College Curriculum Committee for consideration. If the recommendation from either School or College committee is not unanimous, a minority report may be submitted with the recommendation.

  7. Matters of Student Success

    1. Advising

      Faculty are required to advise and counsel undergraduate and graduate students on academic matters. The Director of the VACCA Office of Student Services, who serves as the School representative for College and University functions related to undergraduate programs and activities, coordinates general advising at the undergraduate level. Individual Faculty members are responsible for providing academic advising to undergraduate students assigned to them and to other undergraduate students who seek such advice, as needed. At the graduate level, advising is conducted by the major professor of the student and the dissertation and/or thesis/masters project committee members of the student. In order to assist in student advising, Faculty members should maintain current knowledge of University, College, and School programs and requirements.

    2. Transfer Credit Procedure

      VACCA Office of Student Services is responsible for the evaluation of undergraduate transfer credit and may consult with a Faculty member who teaches the specific course or courses at issue. Questions of transfer credit for other subject areas should be referred to the College office.

      Graduate transfer credit is evaluated according to the process described in the current Graduate School Catalog. Both masters and doctoral transfer credit may be accepted if the criteria are met and the student's adviser, the Graduate Studies Office, and the Dean approve the transfer credit.

    3. Privacy of Student Records

      The Director is responsible for ensuring that all members of the School comply with all laws and University Policies that govern the privacy of student education records, including but not limited to the Family Educational Rights and Privacy Act (FERPA). These regulations require, among other things, that Faculty members keep thorough academic records and forbid the posting of grades by name, social security number, or any other system that might identify a student with her/his education record. For further information, contact the University’s Office of Legal Affairs.

    4. Student Evaluations

      All courses are evaluated each semester, including summer sessions, using the approved Student Survey of Instruction (SSI). If the evaluations are done with paper and pencil, Faculty members must find a student volunteer to administer the surveys. The student volunteer returns SSIs to the School office in the provided sealed envelope. If the evaluations are done online, Faculty are informed of the time period for the evaluations. A member of the College administration staff will then provide the students with access to the online evaluations and instructions for completing the evaluations. The School Special Assistant arranges for the appropriate scoring of SSIs according to the approved group norms for the School. SSIs are not available to individual Faculty members until after grades are submitted to the Registrar. SSIs and the results are maintained in the School office and are available for Faculty review. SSIs for Regional Campus Faculty are administered and maintained by the campus at which the course is taught.

    5. Student Academic Misconduct

      The University’s Administrative policy regarding student cheating and plagiarism is included in the University Policy Register.

  8. Additional Faculty Responsibilities

    1. Office Hours

      Faculty members are expected to schedule and attend at least five (5) office hours per week (University Policy Register). The office hours shall be posted and communicated to the School office, as well as to the Faculty member's students. If a student, for a legitimate reason or reasons, is unable to meet during the Faculty member’s scheduled office hours, the Faculty member shall make appointments to meet with the student at an alternate time.

    2. Graduation Ceremonies

      Faculty members are expected to participate in graduation ceremonies. Minimum participation in one graduation ceremony per year is expected and should be coordinated with the appropriate staff member within the School.

    3. Recruitment Activities

      Faculty members are expected to participate in recruitments programs and/or related activities to the greatest extent possible.