Supervisor Quick Guide | Payroll | Kent State University

Supervisor Quick Guide

Kronos Version 6 Quick Guide

Log on To Kronos Timekeeper
  1. Open a web browser (such as Internet Explorer).
  2. Type the following URL:
  3. Choose the appropriate link.
  4. Enter user name and password.
  5. Enter.
Log off of Kronos Timekeeper
  1. Click Log Off at the top left of the screen.
  2. Once logged off, click the X in the top right corner to close the browser.
Access one Employee’s Timecard
  1. From the My Genies tab select quickfind.
  2. Select the employee’s name from the list.
  3. Select Timecard.
Access Timecards for all Employees
  1. From the My Genies tab select quickfind or from Timekeeping select Pay Period Close or Reconcile Timecard.
  2. Select Actions > Select All from the menu bar to highlight all employee names.
  3. Click the timecard icon at the top left.
Add a New Punch
  1. Click the cell for the day that needs a new punch.
  2. Type the time in one of the accepted formats (0730a, 730p, 1930, 7:30p) and press Tab or use the mouse to move to another cell. If an a or a p is not typed, AM will be assumed.
  3. Add a comment and note to the added clock punch.
Delete a Duplicate Clock Punch
  1. Click in the cell that contains the punch to be deleted.
  2. Press the Delete key on the keyboard.
  3. Save
Transfer Hours to a Different Assignment
  1. Click the Transfer cell between the In and Out punches.
  2. Click the drop-down arrow in the transfer cell.
  3. Click Search… at the bottom of the drop-down box.
  4. Make sure the ORGN is selected
  5. Enter the orgn number in the Name or Description box and select Search.
  6. Double click the available entry to select it and move it to the right..
  7. Move down to the EE-POSN-SUFFIX.
  8. Repeat steps 5 and 6 for the employee position.
  9. Move down to the SUPERVISOR-POSN-SUFFIX.
  10. Repeat steps 5 and 6 for the supervisor position.
  11. Select ok at the bottom left which will take you back to the timecard.
  12. Save
  13. The last 5 transfers are available to select in the transfer drop down.
Enter Leave Time and Other Amounts
  1. Click the Pay Code cell for the appropriate day. There must not be any time punches on the line you are selecting. If there are a new line must be added.
  2. Click the drop-down arrow in the pay code cell.
  3. Select the Pay Code from the drop-down list.
  4. Click the Amount cell.
  5. Enter the number of hours, including a colon between hours and minutes (4:30)
Add a Comment with a note
  1. Click the cell for which to add a comment.
  2. Right-click and select Add Comment. (Or choose Comment > Add from the menu bar.)
  3. Select the comment from the list.
  4. Add text to the Notes section.
  5. Click OK.
  6. A yellow note will appear in the cell, and the comment and note will appear below on the Comments tab.
  7. Save
Delete a Comment
  1. Click the Comments tab at the bottom of the screen to display comments.
  2. Click to highlight the comment to be deleted.
  3. Right-click the comment to be deleted, and choose Delete (or choose Comment > Delete from the menu bar.)
Adding a note to an existing comment
  1. Select the comment tab below the timecard.
  2. Right click on the comment to add a note to.
  3. Select add note.
  4. Type in the text in the note field.
  5. Click ok.
  6. Click Save.
Cancel a Meal Deduction
  1. Double-click the In Punch for the day in which the deduction needs to be cancelled.
  2. Click the drop-down arrow on the Cancel Deduction field
  3. Scroll down and select All to cancel the Deduction which is assigned to the employee.
  4. Click OK.
  5. Click Save.
Add a meal deduction when there is an additional break during the day
  1. Add a new line on the day by hitting the add a line symbol on the day needed.
  2. Go to the first out space and type in the out time for lunch.
  3. Go to the very next in space and add the time returned.
  4. Add a comment and a note for the added times.
  5. Click Save.
Approve  a Timecard
  1. Select the employee’s timecard for the Previous Pay Period or highlight the employee’s name(s) from the list.
  2. Select Approvals>Approve from the menu bar.
Print a Report
  1. From the list of employee names, highlight the employee’s to include in the report.
  2. In the Time Period box, select the appropriate time period.
  3. Click the Reports icon at the top left of the screen.
  4. Double-click the [+] next to All to show all available reports.
  5. Click the report to highlight the name.
  6. Click the Set Options tab.
  7. If a new page is needed after each employee, highlight the Employee Page Break option.
  8. Click Yes to force a new page after each employee.
  9. Choose Run Report.
  10. Click Refresh until the Status is Complete.
  11. Double-click the completed report to view.
  12. Use the printer icon on the toolbar to print the report.