Administrative policy regarding use of the Kent student center, Risman plaza, and student green | Kent State University

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Administrative policy regarding use of the Kent student center, Risman plaza, and student green

  1. Policy statement. The Kent student center, Risman plaza, and student green provide invaluable resources to the Kent state university community. In order to ensure the continued accessibility of these resources, the vice president for student affairs is responsible for developing, implementing and reviewing the policies relating to the proper use of these facilities.
  2. Definitions.
    1. Risman plaza. The area immediately in front of the Kent student center as indicated by area maps and markers.
    2. Student green. The developed area of green space (along with the constructed platform) immediately to the south of Risman plaza and the three flagpoles.
  3. Implementation.
    1. Scheduling. In addition to the other activities provided for in policy or through normal operational procedures of the university, the university scheduling office shall be responsible for the scheduling of all areas of the Kent student center, Risman plaza, and student green.
      1. Students, staff, faculty or third parties intending to reserve one of the areas of the Kent student center, Risman plaza, and student green should contact the university scheduling office before committing any resources to the event to ensure both availability of the space and that the appropriate procedures are followed.
      2. The university scheduling office is responsible for developing, implementing, posting, and revising when necessary policies and procedures for reserving available areas of the Kent student center, Risman plaza, and student green. Such policies must be posted publically on the university scheduling office website or otherwise made immediately available to a requesting party.
      3. All requests for use of any area of the Kent student center, Risman plaza, and/or student green beyond normal Kent student center operating hours must be approved by the university scheduling office before the event is confirmed. The university scheduling office is responsible for any procedures related to the application and approval of events scheduled beyond normal building operating hours and any fees or charges as necessary to ensure the safe, secure, and orderly operation of the facility, or area, during those events.
    2. Sales and solicitation. Student organizations and university departments participating in activities scheduled in the Kent student center, Risman plaza, and/or student green involving sales and solicitation must apply for and secure, in advance, a university sales and solicitation permit. Sales and solicitation activities are not permitted in the Kent student center, Risman plaza, and/or student green unless a university sales and solicitation permit has been approved by the university scheduling office.
      1. The university scheduling office is responsible for developing, implementing, posting, and reviewing, when necessary, policies and procedures for the application, consideration, and disposition of the university sales and solicitation permit.
      2. Such policies will not conflict with the following requirements:
        1. Once approved, the sales and solicitation permit must be displayed at the site of the event at all times.
        2. All sales and solicitation must be conducted from behind a reserved table or display.
        3. Student organizations and university departments engaging the services of an outside vendor must ensure that the vendor remits the fees assessed to third parties for facility rental, sponsorship and/or setup fees, and that each vendor obtains and displays a state of Ohio vendor’s license in addition to the university sales and solicitation permit.
  4. Violation. An individual, group, student organization, department or entity found in violation of this policy or the rules and regulations regarding use of the Kent student center, Risman plaza, and/or student green may have such use suspended or otherwise prohibited from any further use of such facilities in the future.
    1. Staff and faculty members found in violation may be subject to disciplinary action in accordance with university policy or applicable collective bargaining agreement.
    2. Students and/or student organizations found in violation of such policies may be subject to disciplinary action under the student code of conduct, as provided for in rules 3342-4-02 and 3342-4-02.1 of the Administrative Code.
Policy Effective Date: 
May. 30, 2017
Policy Prior Effective Dates: 
8/3/2015